Organizational Unit

University of Victoria -> VP Finance and Operations -> Human Resources

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

Ongoing until filled

Please note that positions will close at 4 p.m. on the closing date.

Salary Grade

Additional Posting Information

N/A

Hours of Work

Varied shifts from Monday to Friday, 8:30 am to 4:30 pm

Employee Group:

Casual

of Hires Needed

4

Position Number

992648

Category

Administrative and Support Services

About this Opportunity

UVic Staffing Solutions (USS) is our in-house temp agency, providing casual administrative and project support to UVic departments. Casual positions/assignments are based on operational needs. Our program then matches candidates who align with the assignment based on the needs of the department, availability and qualifications of the candidates.

This posting is for candidates interested in joining our pre-qualified pool of eligible candidates for short-term, casual assignments (normally 21 days or less) at the University of Victoria through UVic Staffing Solutions.

Please indicate your availability in your application as assignments vary from Monday to Friday between 8:30 am and 4:30 pm.

Hourly rates range from $26.07 to $35.43 depending on the individual assignment plus 4% in lieu of vacation.

We actively encourage applications from members of groups with historical and/or current barriers to equity. We recognize that many of these identities intersect and that therefore, equity, diversity and inclusion can be complex. We value the contributions that each person brings, and are committed to ensuring full and equal participation for all in our community.

We will keep all applications on file for a period of six months. If you have any questions, please reference this posting and email staffing@uvic.ca

Job Summary

Each assignment is slightly different, it depends on the department needs. Casual/temporary assignments typically involve administrative support. You will be responsible for ensuring accurate and timely delivery of a full range of administrative services which may include:

• Handling confidential and sensitive materials
• Supporting leaders with administrative requests
• Proofreading/editing documents
• Correspondences
• Managing calendars
• Reception duties
• Project support
• Committee support

Job Requirements

Experience:
This position requires a level of education, training, and experience equivalent to Secondary school graduation and 6 months of recent experience working within a comparable environment for example in a business or administrative setting.

Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to prioritize and manage time/tasks with attention to detail in an environment with frequent interruptions and often emergent deadlines.
• Ability to problem solve by using judgement, independent thinking and/or analysis.
• Ability to interpret policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
• Experience composing various business communications such as emails, memos, and reports.
• Experience scheduling meetings and calendar coordination.
• Experience in maintaining confidential and sensitive information.
• Experience with pre-planning and recording meetings.
• Excellent customer service skills with the ability to handle incoming requests in accordance with departmental service standards.
• Demonstrated ability to adapt to changing office environments.
• Experience and proficiency using relevant office technology including MS Office (Word, Excel, PowerPoint) and electronic calendaring (Outlook) databases, and content management systems.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here