I’m Candis, part of the leadership team in the Emergency Department at St. Michael’s Hospital. We are a busy, inner-city teaching ED that cares for a diverse population — and we’re equally proud of the diversity within our staff team. Our environment is fast-moving, complex, and deeply meaningful. I’m looking for a strong administrative partner who can be my right hand — someone energized by problem-solving, staying organized, and supporting excellent patient care in a role where no two days are the same.

The Role

As the Administrative Assistant, you’ll be at the centre of ED operations, supporting staff coordination, patient flow, and departmental initiatives. This role requires a fast learner with a positive attitude who thrives in a collaborative, mission-driven team.

Key Responsibilities

• Coordinate staff schedules and payroll data entry

• Manage departmental records, databases, and filing systems

• Handle daily communications (calls, emails, urgent messages)

• Organize meetings, prepare agendas, take minutes, and track follow-ups

• Assist with onboarding, recruitment, teaching activities, and departmental events

• Provide front-line support to patients, visitors, and staff

• Support incident monitoring, reporting, and quality improvement initiatives

Qualifications

• Office Administration diploma or equivalent experience

• 1–2+ years of administrative/secretarial experience (healthcare preferred)

• Experience with payroll, scheduling systems, or workforce coordination

• Strong proficiency with Microsoft Office (Excel, Outlook, Word, PowerPoint) and hospital systems

• Excellent communication and organizational skills; ability to multitask under pressure

• Reliable, solutions-oriented, and collaborative mindset

• ED or medical terminology experience is an asset

Why Join Us

At Unity Health Toronto, patients and families are at the centre of everything we do. You’ll join a compassionate, interdisciplinary ED team that values equity, collaboration, and continuous growth. This is a place where your work truly makes a difference. We are committed to inclusivity and accessibility throughout recruitment, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.