Organizational Unit

University of Victoria -> Faculty Of Humanities -> School of Languages, Linguistics and Cultures

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

22 February 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1

Salary Grade

$4,680.00 - $4,828.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

PB9

Hours of Work

35

Start Date

3/1/2026

End Date

12/24/2026

Employee Group:

CUPE 951 - Term

of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

Job Summary

Reporting to the Director of the School of Languages, Literatures and Cultures, this role provides administrative assistance to the Chair and oversees the day-to-day operation of the School. This position provides support for the faculty application process, ARPT, Academic Program Review, staff hires, Health and Safety (Building Safety Committee), assisting the Administrative Officer with teaching appointments, office set-up and moves, inventory and equipment needs, and monitoring and reconciling processes.

Job Requirements

Experience:

This position requires a level of education, training, and experience equivalent to 2 years of experience working within a comparable environment.

Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.

• Ability to prioritize and manage time/tasks with attention to detail.

• Ability to problem solve by using judgement, independent thinking and/or analysis.

• Ability to interpret policies and procedures.

• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.

• Experience composing various business communications such as emails, memos, and reports.

• Experience scheduling meetings and calendar coordination.

• Experience in maintaining confidential and sensitive information.

• Experience with pre-planning and recording meetings.

• Experience with event planning and coordination.

• Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).

• Demonstrated ability to work independently as well as part of a team.

• Ability to build and maintain positive working relationships.

• Familiarity with UVic programs, policies, procedures, and systems is considered an asset.

• Knowledge of a second language is considered an asset.

Specialized Knowledge/Education:

Secondary school diploma or equivalent. Some post-secondary education in office administration, business administration, or equivalent is preferred.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here