Program Assistant, Public Health Protection
About the role
Job Description In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Reporting to the Team Leader, the Program Assistant provides administrative and clerical support to a range of Programs within Environmental Public Health, Community Care Facility Licensing & Tobacco Vapour Prevention and Control. Performs a variety of clerical and administrative duties, such as managing and maintaining files; typing letters and tables and data entry; photocopying; setting up meetings and taking minutes. Utilizes a variety of personal computer application software such as Excel, Word, Power Point and related desktop publishing and graphics software to format/design, run and maintain correspondence, reports, permits, licenses, procedure manuals, public orders, surveys, newsletters, web pages, communications, databases, and spreadsheets from rough draft or as directed. Participates with criminal record check applications, collection of fees and supporting other offices as required.
Gathers and compiles information as required, such as confidential client and facility information and statistics. Gathers, researches, organizes, and summarizes information for reports.
QUALIFICATIONS: Education, Training And Experience Grade 12 graduation
Office Administration Certificate including courses in word processing, spreadsheet and database software
Three (3) years recent related administrative or secretarial experience in a similar environment
Or an equivalent combination of education and experience
Valid BC Drivers License
Ability to pass a criminal record check
Skills And Abilities
- Ability to type 60 wpm
- Demonstrated skills in MS Office, including Word, Excel, Outlook
- Ability to use Word Processing, spreadsheets, database applications, and web applications
- Ability to prepare, maintain and control a variety of office records, documents, confidential correspondence files and related data with a high degree of accuracy and proficiency
- Ability to communicate effectively, both verbally and in writing
- Ability to apply knowledge of office practices and proceduresAbility to operate related equipment
- Ability to plan, organize and prioritize
- Business writing skills
- Knowledge of general office procedures
- Ability to analyze and resolve problems
- Physical ability to carry out the duties of the position
Link To Full Job Description https://jd.viha.ca/JD5768.pdf
About Island Health
Island Health operates primary care clinics in Anacortes and on Orcas Island, and serves patients across three counties (Skagit, Island and San Juan). Our specialty services are extensive and rapidly adapting to meet the needs of our community. At Island Health, our patients are cared for by dedicated medical professionals who live and work in the community. We are a small but mighty health system, renowned for our holistic approach to patient care where our healthcare professionals treat our patients with compassion and respect. As a 5-star rated Medicare hospital and a top 100 rural hospital in the United States, patients can expect the highest quality of care where they actively participate in their healthcare planning and goal-setting.
Island Health is a Public Hospital District (Skagit County PHD No. 2) governed by a board of five commissioners whose boundaries include Fidalgo, Cypress, Guemes and Sinclair islands.
Island Health provides an innovative and growing environment for our employees to further their careers, and as a 43-bed hospital we provide a range of services and exceptional quality of care typically found in a larger facility including cancer care: physical, occupational and speech therapy; wound care; sleep wellness; psychiatry and behavioral services; family practice and specialty clinics; and much more.
Located in Anacortes, Washington, a vibrant seaside community focused on wellness, residents enjoy the exceptional quality of life the region offers including excellent schools, abundant recreational activities, and a community for artists.
To experience the culture of Anacortes, please visit: www.anacortes.org.
Island Health is your destination for opportunity and we are always recruiting. Please visit our careers page to learn more about our current positions, www.islandhealth.org/careers.
Program Assistant, Public Health Protection
About the role
Job Description In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Reporting to the Team Leader, the Program Assistant provides administrative and clerical support to a range of Programs within Environmental Public Health, Community Care Facility Licensing & Tobacco Vapour Prevention and Control. Performs a variety of clerical and administrative duties, such as managing and maintaining files; typing letters and tables and data entry; photocopying; setting up meetings and taking minutes. Utilizes a variety of personal computer application software such as Excel, Word, Power Point and related desktop publishing and graphics software to format/design, run and maintain correspondence, reports, permits, licenses, procedure manuals, public orders, surveys, newsletters, web pages, communications, databases, and spreadsheets from rough draft or as directed. Participates with criminal record check applications, collection of fees and supporting other offices as required.
Gathers and compiles information as required, such as confidential client and facility information and statistics. Gathers, researches, organizes, and summarizes information for reports.
QUALIFICATIONS: Education, Training And Experience Grade 12 graduation
Office Administration Certificate including courses in word processing, spreadsheet and database software
Three (3) years recent related administrative or secretarial experience in a similar environment
Or an equivalent combination of education and experience
Valid BC Drivers License
Ability to pass a criminal record check
Skills And Abilities
- Ability to type 60 wpm
- Demonstrated skills in MS Office, including Word, Excel, Outlook
- Ability to use Word Processing, spreadsheets, database applications, and web applications
- Ability to prepare, maintain and control a variety of office records, documents, confidential correspondence files and related data with a high degree of accuracy and proficiency
- Ability to communicate effectively, both verbally and in writing
- Ability to apply knowledge of office practices and proceduresAbility to operate related equipment
- Ability to plan, organize and prioritize
- Business writing skills
- Knowledge of general office procedures
- Ability to analyze and resolve problems
- Physical ability to carry out the duties of the position
Link To Full Job Description https://jd.viha.ca/JD5768.pdf
About Island Health
Island Health operates primary care clinics in Anacortes and on Orcas Island, and serves patients across three counties (Skagit, Island and San Juan). Our specialty services are extensive and rapidly adapting to meet the needs of our community. At Island Health, our patients are cared for by dedicated medical professionals who live and work in the community. We are a small but mighty health system, renowned for our holistic approach to patient care where our healthcare professionals treat our patients with compassion and respect. As a 5-star rated Medicare hospital and a top 100 rural hospital in the United States, patients can expect the highest quality of care where they actively participate in their healthcare planning and goal-setting.
Island Health is a Public Hospital District (Skagit County PHD No. 2) governed by a board of five commissioners whose boundaries include Fidalgo, Cypress, Guemes and Sinclair islands.
Island Health provides an innovative and growing environment for our employees to further their careers, and as a 43-bed hospital we provide a range of services and exceptional quality of care typically found in a larger facility including cancer care: physical, occupational and speech therapy; wound care; sleep wellness; psychiatry and behavioral services; family practice and specialty clinics; and much more.
Located in Anacortes, Washington, a vibrant seaside community focused on wellness, residents enjoy the exceptional quality of life the region offers including excellent schools, abundant recreational activities, and a community for artists.
To experience the culture of Anacortes, please visit: www.anacortes.org.
Island Health is your destination for opportunity and we are always recruiting. Please visit our careers page to learn more about our current positions, www.islandhealth.org/careers.