Scribe Exam Invigilator - Limited Term

Tracking Code: req1746

Faculty/Department: Office of Student Life

Number of Positions: 5

Appointment Type: Limited Term N/A

Hourly Rate: $24.53/hr

Posting Date: September 24, 2025

Closing Date: October 9, 2025

Job Summary: Ontario Tech University is seeking attentive individuals for the casual, part-time position of Scribe Invigilator in the Office of Student Life. Reporting to the Manager, Test Centre and Integrated Services, Scribe Invigilators provide critical one-on-one support to students registered with Student Accessibility Services, ensuring equitable access to exams by transcribing responses and/or reading exam content aloud as per approved accommodations.

We welcome applicants with academic backgrounds in Engineering, Math, Physics, Nursing, Health Sciences, and Computer Science, as many students receiving support write exams in these subject areas.

Nature of Work: Scribe Invigilators work in a quiet, individualized exam setting, providing support to students with accommodations. This role demands professionalism, neutrality, and strict adherence to accessibility, privacy, and academic integrity protocols. Scribe Invigilators utilize their experience and knowledge of the rights and responsibilities of individuals with disabilities in Ontario under the Ontario Human Rights Code.

Responsibilities/Accountabilities:

• Writing or typing responses exactly as dictated by the student, ensuring no rewording or alterations are made
• Reading exam questions aloud if the student requires both reading and scribing support, strictly following the printed text without rephrasing or interpreting
• Assisting the student in navigating digital exam platforms if required, including navigating between sections, handling software interfaces, or using assistive technology
• Requesting clarification on capitalization, punctuation, and spelling, and allowing the student to review and edit responses for accuracy
• Adhering strictly to protocols, maintaining neutrality, and refraining from prompting or providing hints to the student
• Maintaining confidentiality of the exam content, as well as any personal or accommodation information about the student, in alignment with Test Centre and Student Accessibility Services' privacy standards
• Arriving on time to review protocols and prepare for any specific student accommodations
• Coordinating closely with the Chief Invigilator to ensure that all accommodations and exam protocols are consistently met
• Assist with the cleaning up of testing rooms
• Be aware of exam anomalies, and report incidents using the university, Test Centre, and Student Accessibility Services (SAS) procedures
• Enforce Test Centre protocol, complete appropriate paperwork during each shift, maintain Test Centre security, and uphold a high level of confidentiality
• Ensure academic integrity is maintained throughout all exam activities
• Other duties as assigned

Required Skills:

• Understanding of legislative requirements in the area of human rights and accessibility
• Strong listening and typing or handwriting skills
• Excellent verbal communication and clarity
• Ability to remain neutral, non-intrusive, and patient
• Awareness of accessibility principles and privacy/confidentiality standards
• Comfort with basic computer and exam software platforms
• Ability to follow protocols precisely and work one-on-one in a professional manner
• Good judgment, decision-making making and problem-solving skills
• Superior organizational skills
• Ability to work effectively individually and within a team environment
• Computer word processing and database skills
• Collaborate and communicate effectively in writing and orally
• Proven ability to carry out detailed procedures
• Proven ability to multitask and works well under pressure with strict deadlines.
• Demonstrated ability to take initiative, problem solve and exercise sound judgment
• Ability to travel to and work out of two locations

Required Education:

• Completion of post-secondary school program (college diploma or university degree)

• A combination of education and experience may be considered for this role

• Verification of Academic credentials may be required

Required Experience:

• We welcome applicants from diverse academic backgrounds. Familiarity with subject areas such as engineering, mathematics, physics, nursing, health sciences, or computer science is considered a strong asset, as it will support students during discipline-specific exams.
• Minimum 1 year of experience working in an accommodated Test Centre (preferred)
• Minimum 1 year of customer service experience (preferred)

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until October 9, 2025 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Public Service Alliance of Canada (PSAC) Teaching Assistant/Research Assistant/Invigilator and will be subject to the terms and conditions of the collective agreement between the university and the PSAC. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 10/13/2025

Expected End Date: 8/31/2026