About Xanadu:

Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.

At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before. What we are doing is extremely hard, the classic moon shot. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems and literally change the world. And that is something to be excited about!

Your role & responsibilities:

We are looking for a detail-oriented and operationally strong HR Generalist to join our People team. In this role, you will partner closely with a Senior HR Generalist to support specific departments. You will be the operational backbone of the team; owning the day-to-day HR lifecycle, managing critical immigration cases, and ensuring our systems and policies remain compliant as we scale.

• Execute the end-to-end onboarding experience for all new hires, ensuring they are set up for success from day one, including coordinating IT setups and orientation sessions.
• Serve as the first point of contact for employee questions regarding benefits, policies, and payroll, providing day-to-day guidance and troubleshooting.
• Partner with the Senior HR Generalist to execute people initiatives within your assigned departments, providing operational support for performance management, compensation cycles, and ad-hoc initiatives.
• Plan and execute monthly, annual, and special social events that strengthen team connections and celebrate our shared achievements.
• Assist in organizing company-wide events and initiatives that celebrate team milestones and achievements.
• Act as the primary coordinator for immigration cases such as work permits, PR support, and LMIAs, liaising between employees and legal counsel to ensure timely processing.
• Manage the administrative onboarding and contract maintenance for international workers by liaising with Professional Employer Organisations (PEO), ensuring a smooth experience for our global talent.
• Execute the data tracking and reporting requirements for government reporting and programs.
• Regularly review and update HR policies to ensure strict compliance with Canadian labour regulations and company standards.
• Maintain absolute data integrity across our HR systems, specifically Hibob and ADP Workforce Now (US & CA Payroll).
• Ensure all mandatory health & safety and policy training are completed and documented for audit purposes.

Basic qualifications and experience:

• 3+ years of experience in an HR Generalist or People Operations role, ideally within a fast-paced technology company.
• Post-secondary education in Human Resources, Business, or a related field.
• Hands-on experience with HRIS and Payroll systems is required. Proficiency with ADP Workforce Now and Hibob is highly preferred. Experience with Deel is a strong plus.
• Working knowledge of Ontario Employment Standards and human rights legislation. Familiarity with US employment law is a bonus.
• You are comfortable with high-volume administrative work and have a proven ability to manage complex processes (like immigration or government reporting).
• Strong interpersonal skills and the ability to build relationships with technical and business teams alike.

This is for a new position. Your base salary will be determined based on your location, experience, and internal benchmarks. The base salary range is 70,000 - 80,000 CAD. You will also be eligible for equity and benefits.

Our values are important. They are fundamental and lay the foundation for culture at Xanadu. Learn more about our values here.

We are an equal opportunity employer and encourage candidates of all backgrounds to apply. We are committed to building an inclusive, safe, and equitable culture and fostering an environment where our employees feel included, valued, and heard. We are committed to meeting the needs of all individuals and support a barrier-free workplace. Should you require accommodations at any point during the recruitment process please contact Recruiting at recruiting@xanadu.ai.

Please be advised that we may use artificial intelligence (AI) tools to assist in the screening and assessment of applicants for this position. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.