About the role
We are currently hiring a dedicated Litigation Assistant to join our Downtown office. As an important member of our team, the Litigation Assistant will play a key role in supporting our lawyers and ensuring the seamless operation of their practice. The ideal candidate will possess a minimum of three years of experience in a similar role, demonstrating proficiency in legal administration.
What You Will Be Doing
- Collaborate in the preparation and compilation of litigation documents, encompassing affidavits, notices, motion records, factums, and books of authorities.
- Manage communication with process servers for the efficient service and filing of court materials.
- Coordinate with court offices to facilitate trial and motion bookings and handle related court material filings.
- Draft and edit various correspondences and documents, including memos, letters, emails, reports, presentations, court forms, and legal documents.
- Contribute to the administrative management of lawyers' practices, involving file opening and closure, meeting scheduling, and coordination of travel and accommodations.
- Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
- Utilize proofreading and editing skills to ensure the accuracy, completeness, and proper formatting of all work products, including attention to spelling and grammar.
- Act as a liaison between lawyers and internal/external parties, facilitating effective communication on file progression and related matters.
- Maintain an organized and current file system for client files.
Qualifications
- Post-Secondary education in legal administration or equivalent with a minimum of three years' relevant experience.
- Proficient knowledge of the Rules of Civil Procedure, court practices, and procedures.
- Outstanding organizational skills with meticulous attention to detail.
- Excellent oral and written communication skills.
- Strong prioritization skills and capability to manage multiple tasks simultaneously.
- Ability to work both independently and collaboratively within a team.
- Upholds a high level of professionalism and maintains confidentiality in all matters.
- Proficient Microsoft Office skills (Excel/Word/Outlook).
About Loopstra Nixon LLP
Welcome to Loopstra Nixon.
We are a team of client-centered lawyers who are shaping the future of business and public law in Canada. We deliver exceptional service through tailored client solutions delivered by our top-tier team of legal talent.
Our team of lawyers possess unique and diverse skillsets, so that clients can come to us for any and every issue at hand. We are quick to adapt and always on call. Whether we are delivering cutting-edge legal solutions or providing strategic business advice, we revolve around you.
Our key practice areas include business law, litigation & dispute resolution, municipal, land use planning & development, commercial real estate, labour & employment, technology & intellectual property and bankruptcy, insolvency & restructuring.
We work across Canada and around the world through our network of global affiliates at LawExchange International.
50 YEARS OF SERVICE AND COUNTING.
With its humble beginnings in a storefront office in Toronto, Charles Loopstra and Sandy Nixon started something special – a firm that has grown with each and every one of its clients. In 2023, Loopstra Nixon celebrated its 50th anniversary. The founding partners infused ambition, hard work, and an entrepreneurial spirit into the firm. Their commitment to client service and client relationships formed the foundation and set the expectations for every member of the Loopstra Nixon team.
We are proud of where we started and proud of where we are going.
About the role
We are currently hiring a dedicated Litigation Assistant to join our Downtown office. As an important member of our team, the Litigation Assistant will play a key role in supporting our lawyers and ensuring the seamless operation of their practice. The ideal candidate will possess a minimum of three years of experience in a similar role, demonstrating proficiency in legal administration.
What You Will Be Doing
- Collaborate in the preparation and compilation of litigation documents, encompassing affidavits, notices, motion records, factums, and books of authorities.
- Manage communication with process servers for the efficient service and filing of court materials.
- Coordinate with court offices to facilitate trial and motion bookings and handle related court material filings.
- Draft and edit various correspondences and documents, including memos, letters, emails, reports, presentations, court forms, and legal documents.
- Contribute to the administrative management of lawyers' practices, involving file opening and closure, meeting scheduling, and coordination of travel and accommodations.
- Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
- Utilize proofreading and editing skills to ensure the accuracy, completeness, and proper formatting of all work products, including attention to spelling and grammar.
- Act as a liaison between lawyers and internal/external parties, facilitating effective communication on file progression and related matters.
- Maintain an organized and current file system for client files.
Qualifications
- Post-Secondary education in legal administration or equivalent with a minimum of three years' relevant experience.
- Proficient knowledge of the Rules of Civil Procedure, court practices, and procedures.
- Outstanding organizational skills with meticulous attention to detail.
- Excellent oral and written communication skills.
- Strong prioritization skills and capability to manage multiple tasks simultaneously.
- Ability to work both independently and collaboratively within a team.
- Upholds a high level of professionalism and maintains confidentiality in all matters.
- Proficient Microsoft Office skills (Excel/Word/Outlook).
About Loopstra Nixon LLP
Welcome to Loopstra Nixon.
We are a team of client-centered lawyers who are shaping the future of business and public law in Canada. We deliver exceptional service through tailored client solutions delivered by our top-tier team of legal talent.
Our team of lawyers possess unique and diverse skillsets, so that clients can come to us for any and every issue at hand. We are quick to adapt and always on call. Whether we are delivering cutting-edge legal solutions or providing strategic business advice, we revolve around you.
Our key practice areas include business law, litigation & dispute resolution, municipal, land use planning & development, commercial real estate, labour & employment, technology & intellectual property and bankruptcy, insolvency & restructuring.
We work across Canada and around the world through our network of global affiliates at LawExchange International.
50 YEARS OF SERVICE AND COUNTING.
With its humble beginnings in a storefront office in Toronto, Charles Loopstra and Sandy Nixon started something special – a firm that has grown with each and every one of its clients. In 2023, Loopstra Nixon celebrated its 50th anniversary. The founding partners infused ambition, hard work, and an entrepreneurial spirit into the firm. Their commitment to client service and client relationships formed the foundation and set the expectations for every member of the Loopstra Nixon team.
We are proud of where we started and proud of where we are going.