ISL delivers engaging and community focused projects across Western Canada. Our Proposal and Production team supports all ISL offices and disciplines with practical, clear, and competitive submissions that help win work. We are seeking a Proposal Support and Coordinator professional who brings strong formatting skills, organization, and a collaborative mindset to help develop high quality proposal and report submissions.

A Little About Us ISL’s Proposal/Production Team supports all offices and all disciplines of business at ISL. Our objectives are to increase the organization’s win rate, while delivering quality, creative and compliant proposals.

The Key To Our Team’s Success Is

• Teamwork – We are unique in how we approach proposal work. Multiple team members work together on each and every proposal, which means we can act as a stronger unit while growing our own individual skillsets. Everyone on the team is ready to jump in and lend a helping hand wherever they can—someone will always have your back!
• Responsiveness – We strive to support business development opportunities across the company with varying levels of strategic, creative advice that fits the proposal and the team.
• Collaboration – While driving the proposal schedule and deliverables, we coordinate seamlessly with internal and external teams at all levels to execute responses to all types of RFX’s.
• Ongoing Development - We have a culture of mentorship and leverage both hands-on and formal training opportunities to ensure that you have a versatile and diversified skillset that is fully funded.

ISL’s Proposal Team thrives on tight deadlines, adding the final polish that helps us win exciting projects in transportation, municipal infrastructure, land development, water, environment, structures, landscape architecture, and community engagement. It’s work that shapes the places we live, work, and play.

A Little About You

• You thrive in fast paced work environments with competing deadlines.
• You are confident with your InDesign skills to build proposals that will win ISL work
• You are a relationship builder who is easily able to influence what is needed from a variety of Project Managers.
• You want to help ISL be a top three in the market by advancing our capability to successfully compete on RFP’s across BC, AB, Yukon and Saskatchewan.
• You seamlessly integrate into diverse proposal teams, adapting your communication style to collaborate effectively across a range of personalities and workflows.
• You have a strong grasp of both the business and client needs which allows you to translate complex technical language into compelling, client-focused proposals.
• You are confident taking initiative to identify and resolve challenges independently.

Your Application Should Show Us

• Proficiency in Microsoft Word, Excel, and Bluebeam for formatting and assembling proposal content.
• Experience working with Word templates and formatting large documents.
• Familiarity with Adobe and/or Bluebeam for creating and merging pdf documents.
• Strong attention to detail, organization, and the ability to manage competing deadlines.
• Practical judgment and a proactive mindset when coordinating inputs.
• Comfortable working independently and contributing to a supportive team environment.
• Ability to communicate clearly and collaborate with contributors across offices and disciplines.
• Strong writing, formatting, and document production skills.

Responsibilities A Little More About the Role As a valued member of our Proposal team, you will support proposal coordination and production through the following responsibilities:

Proposal Support

• Formatting and producing proposal documents and technical reports so they are ready for delivery in line with client requirements.
• Preparing digital and physical proposal packages and work with production staff to support timely delivery.
• Supporting the formatting and refinement of current proposals.
• Working closely with proposal coordinators and technical writers to gather, structure, and organize inputs.
• Populating established proposal templates with clear and accurate content.
• Updating standardized materials such as CVs and project sheets so current versions are always available.
• Using MS Office, particularly Word and Excel, and Bluebeam to assemble and refine proposal documents.
• Working with Word templates and compile large, complex pdf documents using Adobe or Bluebeam.
• Meeting tight deadlines with a nimble approach while balancing multiple inputs.
• Working independently and as part of a collaborative team with strong attention to detail.
• Applying a systems thinking approach by understanding how document components fit together across the proposal lifecycle.

Proposal Coordination

• Supporting a collaborative team that produces winning proposals across all ISL offices and disciplines.
• Helping coordinate proposal efforts by working with internal contributors at all levels and supporting responses to a range of RFX processes.
• Managing multiple deadlines in a fast paced environment and help drive proposal schedules and deliverables.
• Contributing practical, strategic, and creative ideas that support business development opportunities.
• Using strong communication and relationship building skills to gather required inputs from project managers and technical teams.
• Integrating smoothly into diverse proposal teams and adapt communication styles to different personalities and workflows.
• Supporting ISL’s competitive positioning across BC, Alberta, Yukon, and Saskatchewan.
• Translating technical information into clear, client focused proposal content.

What ISL Offers We value you for your contributions and want to ensure that your personal success is intertwined with your professional success. Our wellness philosophy encompasses the four pillars of physical, mental, financial and spiritual wellbeing which is why our benefits package is comprehensive and offers you some of the best available tools to maximize your career and lifestyle.

Here Are Some Of The Amazing Benefits We Provide

• Flexible working hours
• Hybrid model of work
• Excellent mentorship
• Employer paid benefits including health, dental and extensive paramedical services
• Healthcare Spending and Lifestyle Option Accounts
• Group RRSP
• Annual bonus incentives
• Paid professional development opportunities and memberships
• 24/7/365 Employee Family Assistance program

At ISL your identity is part of our identity. Diversity, Equity and Inclusion (DEI) speaks to our core values and provides space for our teams to bring their authentic selves to work. ISL believes DEI creates the best outcomes for our clients while sustaining a happy and thriving work environment that allows for career development and opportunities for all staff. ISL is committed to a focused effort on continuous improvement and development of a respectful and safe workplace.

We thank all applicants in advance for their interest in this position. Only those who will be selected for an interview will be contacted.