Clerk 4 - Records Processing
About the role
Requisition ID: 387196
Position Number: 20009795
Posting End Date: 08/30/2025
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre
Department / Unit: Health Records - HSC
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date: 09/22/2025
FTE: 1.00
Anticipated Shift: Days;Evenings;Weekends
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $22.476 , $23.149 , $23.844 , $24.559 , $25.295
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview Working as a member of the Health Records team the incumbent is responsible to provide clerical support by providing, maintaining and processing health records for centre-wide patient care; specifically, by maintaining the system to monitor and report physician compliance with Medical Staff Bylaws and Regulations pertaining to record completion. Filing reports, updating physician deficiencies, providing health records for physician completion and processing deficiency letters.
Experience
- One (1) year experience in a hospital Health Records. Department required within the last year or;
- One (1) year experience in a medical office using Terminal Digit (TD) filing and completing qualitative analysis of health records required or;
- Experience working with both electronic and paper health records required.
- Combination of education and experience may be considered.
Education (Degree/Diploma/Certificate)
- Complete high school education, Manitoba standards, required.
- Willing to enroll in a recognized Health Information Management (HIM) course within 6 months of hiring, or currently enrolled in a recognized HIM course, or have successfully completed the first year of a two-year recognized HIM course required.
- A certification in good standing with the Canadian College of Health Information Management and an active professional membership with Canada’s health information management association, CHIMA preferred.
SPECIAL TRAINING:
-
Terminal Digit (TD) filing aptitude required.
-
Typing/keyboarding skills (minimum 30 wpm) required.
-
Medical terminology required (test pass mark 75%) required.
-
Operational knowledge of computer terminals required:
-
MS Office.
-
Word.
-
Excel.
-
Database software.
Certification/Licensure/Registration Not Applicable
Qualifications And Skills
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
- Good command of English (oral and written) required.
- Good interpersonal communication skills required.
- Must be well organized.
- Able to meets deadlines and handle large volumes of work.
- Able to priority heavy workload.
- Committed to providing quality service.
- Problem-solves and exercises judgment for decision-making within the scope of the job description.
Physical Requirements
- Prolonged physical activities include walking, standing, sitting, climbing stairs, using a stepstool, bending, lifting, and loading/unloading storage boxes/buckets weighing up to 30 lbs.
- Rolling/sliding heavy lateral mobile shelving units.
- Work environment consists of a high noise level.
- Frequent interruptions.
- No natural light.
- May entail working alone.
- Contact of a sensitive nature with medical staff.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
About Shared Health-Soins Communs
Shared Health was founded in values that celebrate the diversity of our province and pursue equity of access to health services for all Manitobans by bringing together clinical experts from across the province to deliver a patient-centred, accessible and responsive health system.
We work collaboratively with regional health authorities, service delivery organizations and communities to ensure the health care needs of Manitobans are met compassionately, effectively and as close to home as possible. Shared Health’s scope and services continue to evolve as part of Manitoba’s broader health system transformation.
We are committed to ongoing innovation in delivering health care services and recruiting, developing, and retaining dedicated employees. As health care providers, it is essential to understand and acknowledge that people experience and access health care in different ways. Shared Health strives to create inclusive environments that welcome and value the diversity of all Manitobans.
As a health system, we deliver services to diverse patient populations on the original lands of First Nations and Inuit peoples, and on the homeland of the Métis Nation. This acknowledgement is an important part of our continued efforts to identify, develop and implement culturally safe environments, practices and health-care services.
Respect for every individual, accountability, value and continuous improvement and learning are four pillars guiding Manitoba’s Quality and Learning Framework. A deep and ongoing commitment to this framework and its principles are key to creating a health care environment that is free of judgement, equally safe and inclusive.
To find out more visit sharedhealthmb.ca/careers/ or https://healthcareersmanitoba.ca/.
This page is intended for informational purposes only. We do not provide clinical advice. Account not monitored 24/7. Emergency: Dial 911 or go to the emergency department.
Clerk 4 - Records Processing
About the role
Requisition ID: 387196
Position Number: 20009795
Posting End Date: 08/30/2025
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre
Department / Unit: Health Records - HSC
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date: 09/22/2025
FTE: 1.00
Anticipated Shift: Days;Evenings;Weekends
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $22.476 , $23.149 , $23.844 , $24.559 , $25.295
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview Working as a member of the Health Records team the incumbent is responsible to provide clerical support by providing, maintaining and processing health records for centre-wide patient care; specifically, by maintaining the system to monitor and report physician compliance with Medical Staff Bylaws and Regulations pertaining to record completion. Filing reports, updating physician deficiencies, providing health records for physician completion and processing deficiency letters.
Experience
- One (1) year experience in a hospital Health Records. Department required within the last year or;
- One (1) year experience in a medical office using Terminal Digit (TD) filing and completing qualitative analysis of health records required or;
- Experience working with both electronic and paper health records required.
- Combination of education and experience may be considered.
Education (Degree/Diploma/Certificate)
- Complete high school education, Manitoba standards, required.
- Willing to enroll in a recognized Health Information Management (HIM) course within 6 months of hiring, or currently enrolled in a recognized HIM course, or have successfully completed the first year of a two-year recognized HIM course required.
- A certification in good standing with the Canadian College of Health Information Management and an active professional membership with Canada’s health information management association, CHIMA preferred.
SPECIAL TRAINING:
-
Terminal Digit (TD) filing aptitude required.
-
Typing/keyboarding skills (minimum 30 wpm) required.
-
Medical terminology required (test pass mark 75%) required.
-
Operational knowledge of computer terminals required:
-
MS Office.
-
Word.
-
Excel.
-
Database software.
Certification/Licensure/Registration Not Applicable
Qualifications And Skills
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
- Good command of English (oral and written) required.
- Good interpersonal communication skills required.
- Must be well organized.
- Able to meets deadlines and handle large volumes of work.
- Able to priority heavy workload.
- Committed to providing quality service.
- Problem-solves and exercises judgment for decision-making within the scope of the job description.
Physical Requirements
- Prolonged physical activities include walking, standing, sitting, climbing stairs, using a stepstool, bending, lifting, and loading/unloading storage boxes/buckets weighing up to 30 lbs.
- Rolling/sliding heavy lateral mobile shelving units.
- Work environment consists of a high noise level.
- Frequent interruptions.
- No natural light.
- May entail working alone.
- Contact of a sensitive nature with medical staff.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
About Shared Health-Soins Communs
Shared Health was founded in values that celebrate the diversity of our province and pursue equity of access to health services for all Manitobans by bringing together clinical experts from across the province to deliver a patient-centred, accessible and responsive health system.
We work collaboratively with regional health authorities, service delivery organizations and communities to ensure the health care needs of Manitobans are met compassionately, effectively and as close to home as possible. Shared Health’s scope and services continue to evolve as part of Manitoba’s broader health system transformation.
We are committed to ongoing innovation in delivering health care services and recruiting, developing, and retaining dedicated employees. As health care providers, it is essential to understand and acknowledge that people experience and access health care in different ways. Shared Health strives to create inclusive environments that welcome and value the diversity of all Manitobans.
As a health system, we deliver services to diverse patient populations on the original lands of First Nations and Inuit peoples, and on the homeland of the Métis Nation. This acknowledgement is an important part of our continued efforts to identify, develop and implement culturally safe environments, practices and health-care services.
Respect for every individual, accountability, value and continuous improvement and learning are four pillars guiding Manitoba’s Quality and Learning Framework. A deep and ongoing commitment to this framework and its principles are key to creating a health care environment that is free of judgement, equally safe and inclusive.
To find out more visit sharedhealthmb.ca/careers/ or https://healthcareersmanitoba.ca/.
This page is intended for informational purposes only. We do not provide clinical advice. Account not monitored 24/7. Emergency: Dial 911 or go to the emergency department.