Title: Executive Assistant

Reports to: COO and Leader, People & Culture

Based at: 135 Michael Cowpland Drive, Suite 200 (onsite role)

This is an exciting new position with us!

At PureLogic IT, we don’t just support technology — we enable mission-critical outcomes for organizations that shape Canada’s future. As a trusted IT solutions provider to the Federal Government and private sector, we deliver innovative solutions across cloud, cybersecurity, infrastructure, software, and professional services. What sets us apart is our people-first culture, collaborative mindset, and passion for building something meaningful together.

We are a proudly Canadian, women-owned organization driven by our mission:
Strong. Secure. Engage. Together.

We are growing — and this newly created role is an exciting opportunity for a highly organized, proactive professional who wants to make a real impact at the leadership level.

Why This Role is Exciting

This is not your typical Executive Assistant position.

You’ll serve as a strategic partner to the COO & Leader, People & Culture, helping drive organizational effectiveness, operational excellence, and people initiatives across the company. You’ll have a front-row seat to leadership decision-making and play a key role in shaping how the business operates and grows.

If you thrive in fast-paced environments, enjoy bringing structure to complexity, and love being the person who keeps teams aligned and moving forward — this role is for you.

You’ll influence how leadership meetings run, help drive company-wide priorities, support hiring and culture initiatives, and become a trusted connector across the organization.

This is an opportunity to grow beyond administration into a true business operations and leadership support role.

What You’ll Be Doing

Strategic Calendar & Time Management

You’ll optimize the COO’s schedule to ensure time is focused on the highest-value priorities, strategic initiatives, and leadership activities.

• Proactively manage and prioritize the executive calendar
• Protect focus time and reduce unnecessary meetings
• Coordinate impactful internal and external meetings
• Ensure leadership time aligns with business priorities

Leadership & Meeting Excellence

You’ll help elevate the quality and effectiveness of leadership operations.

• Prepare agendas, briefing materials, and meeting objectives

• Ensure meetings drive clear outcomes and accountability

• Capture key decisions and action items

• Track follow-through across leadership initiatives

Operational Execution & OKR Coordination

You’ll help translate strategy into action by improving visibility and accountability across teams.

• Maintain and monitor company and departmental OKRs
• Support quarterly planning cycles
• Identify risks, delays, and operational gaps
• Help keep strategic initiatives on track

Communication & Cross-Functional Coordination

You’ll improve alignment and communication across the organization.

• Draft internal leadership communications and updates
• Coordinate across departments to reduce operational friction
• Manage and deliver the monthly PureTimes newsletter
• Help create structure, clarity, and consistency across workflows

People & Culture Support

You’ll play an important role in supporting employee experience and talent operations.

• Coordinate interviews and candidate communications

• Support onboarding and hiring workflows

• Assist with engagement initiatives and performance cycles

• Maintain HR systems and reporting

• Help support culture-building initiatives and team engagement

What You Bring

We’re looking for someone who is proactive, highly organized, and energized by helping leaders and teams operate at their best.

You likely bring:

• 3–5 years of experience in executive or administrative support

• Exceptional organizational and prioritization skills

• Strong business communication abilities

• A high level of professionalism, discretion, and judgment

• Confidence working with senior leadership

• A systems-thinking mindset with strong attention to detail

• The ability to manage multiple priorities in a fast-moving environment

• A natural ability to create structure, improve processes, and drive follow-through

Most importantly, you’re someone who takes ownership, anticipates needs, and enjoys making a meaningful impact behind the scenes.

What Success Looks Like

In this role, your impact will be visible across the organization through:

• Increased leadership focus on strategic priorities

• More effective and outcome-driven meetings

• Strong follow-through and accountability across initiatives

• Improved visibility into company goals and execution

• Smooth and engaging hiring and onboarding experiences

• Better coordination and collaboration across teams

What We Offer

At PureLogic IT, we believe great people do their best work when they feel supported, empowered, and connected.

We offer:

• Competitive compensation and performance bonuses

• Comprehensive health and dental benefits

• Professional development and certification support

• A collaborative, supportive, and growth-oriented culture

• Opportunities to work closely with senior leadership

• Meaningful work that makes an impact

Join Us

If you’re looking for a role where you can grow professionally, contribute strategically, and become an integral part of a high-performing leadership team, we’d love to hear from you.

Bring your ideas, your energy, and your authentic self — and help us build what’s next together.