About SickKids

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description

Are you an organized and focused problem-solver who wants to be a part of the administrative backbone of a world-class institution dedicated to improving the lives of children?

We are looking for a research Administrative Assistant to join the Molecular Medicine Program at the SickKids Research Institute and provide high level support to research scientists and their team members. This will be someone who is responsible, organized, independent, and has excellent time management skills. In this position, you will be able to showcase your skills in office administration and communication.

The Job Involves:

• Work with all departments in the Research Institute to support the portfolio demands of scientists and their labs
• Manage all administrative tasks (i.e. calendar management, finance, HR, payroll, etc.) that support the scientist(s) and their research/academic portfolios, while providing support to trainees and staff as needed
• Liaise with Human Resources, Occupational Health, and Finance as required in the administrative lifecycle of employees. Follow up with departments and employees to make certain all requirements are fulfilled
• Organize logistics related to in-person and virtual meetings, conferences, and events including venue, catering, technology, travel, and general organization
• Assist with HR functions such as job postings, hiring, payroll processes and change requests.
• Monitor and analyze grant funding through multiple cost centres
• Act as a liaison between the scientist and their finance partner for all financial matters.
• Assist scientists with the preparation and submission of scientific documents and publications.
• Providing support and itineraries for meetings, conferences and travel
• Arrange meeting rooms, catering, audiovisual and equipment services for meetings, events, or lectures
• Reconcile monthly financial reports and credit card statements.
• Complete necessary Accounts Payable processing for travel, hospitality and general invoicing
• Maintain Canadian Common CV.
• Calendar management and meeting organization
• Website management
• Oversee orders for research supplies/materials
• Support to the Program Manager with Program activities and strategic initiatives as assigned by the Program Manager

Here's What You'll Need:

• Completion of post-secondary degree/diploma. BSc degrees are considered an asset.
• Several years of administrative experience.
• Excellent interpersonal, oral, and written skills.
• Strong understanding of basic financial accounting.
• Knowledge and proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint; expertise in Adobe Professional Creative suite and Photoshop considered an asset).
• Experience in scientific research/university-based environments and familiarity with grant processes considered a strong asset.
• Demonstrated ability to handle multiple tasks and prioritize work in an efficient and organized manner.
• Ability to work both independently and as a team member.
• A commitment to understanding and aiding in the pursuit of equity, diversity and inclusion objectives.

Here**'s What You'**ll Love

• This position is eligible for employee benefits coverage. The full benefits package will be discussed at the time of offer.
• A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others.
• A hospital that welcomes and focuses on Equity, Diversity, and Inclusion.
• The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World.
• For more on why you'll love working at SickKids, visit our careers site.

Employment Type: Permanent, Full Time, 1.0 FTE

Our Commitment to Diversity

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

Accessibility & Accommodation

If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

How To Apply

Technical difficulties? Email ask.hr@sickkids.ca with a short description of the issues you are experiencing. We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.

Every application is reviewed by a human recruiter and all hiring decisions are made by people. In some cases, AI-assisted tools are used to help review applications based on job-related qualifications.

All positions posted on the SickKids Hospital's Careers Site represent current vacancies, unless otherwise posted in the job description.