Location: This is an ON-CALL position and work could be in any one of our schools.

Position: School Receptionist/Secretary

Hours: up to 35 hours per week

Current Shift: This is an ON-CALL (casual) position working on an as-needed basis up to seven (7) hours per day, 35 hours per week, Monday to Friday, 10 months per year while school is in session. There are NO GUARANTEED HOURS**.** This is an excellent part-time opportunity to start a career in Saanich Schools.

Pay Rate: $26.28

JOB DESCRIPTION

POSITION

School Receptionist/Secretary

SUMMARY

Under the supervision of the School Administrator and working closely with the School Administrative Assistant, performs general office duties.

DUTIES

• Provides front-office reception services and operates as the first point of contact

• Answers, screens and refers inquiries in person, by email or telephone (multi-line switchboard) from students, staff and the public and takes/relays messages

• Provides general office and administrative support

• Receives and posts daily school announcements to the school website, electronic monitors and school sign and distributes to subscribers

• Updates school website to ensure all information is current and accurate

• Receives student registration packages and ensures all accompanying documentation is provided

• Sorts and distributes internal documentation (report cards, invoices, photos, transcripts, interim reports, bus cards, student cards, certificates, etc.)

• Types documents, reports and correspondence

• Organizes filing system

• Creates and maintains student files ensuring accurate and current data, provides student files upon request, archives graduated students files, records requests in and out, reporting records movement to SBO on withdrawn students

• Provides first aid communication and emergency/radio support, administers minor first aid (e.g. distributes ice packs, band aids, alcohol wipes) and dispenses authorized medication

• Receives requests for student transcripts and collects payment at pick up

• Maintains records for locker assignments, student parking, field trips, etc.

• Enters student attendance records in the Student Information System

• Distributes student attendance summaries and principal's attendance letters on request

• Receives, tracks, publicizes and clears lost and found items

• Provides back-up coverage for Job 41, School Administrative Assistant, which includes reviewing attendance entries and timesheets for accuracy for submission to Payroll, checking in TTOCs and school sign-in

• Receives, sends and distributes mail and courier packages

• Orders supplies, maintains inventory and places service calls for office equipment maintenance

• Performs other assigned duties that are within the area of knowledge and skills required by

the job description.

QUALIFICATIONS

• Grade 12

• Certificate in Office Administration

• One year related experience in an office environment

• Minimum word processing speed 50 W.P.M.

• Working knowledge of general office procedures

• Working knowledge of word processing and spreadsheet products

• Excellent customer service and communication skills

• Or an equivalent combination of training and experience.