Are you a dedicated, passionate professional looking to grow your career with a company long-term? Join Hall Constructors as a Construction Planning & Quality Planning Coordinator in the Lower Mainland!

Starting in January of 2026, the Construction Planning & Quality Coordinator is a critical administrative support role within the Construction Planning & Quality Department at the Hall Group of Companies. This role writes, formats, organizes, documents, and facilitates internal quality-related processes for construction projects across the organization. This position ensures that quality documentation is accurate, quality activities are well-coordinated, and communication within the department is seamless. Reporting directly to the Construction Planning and Quality Senior Advisor, you are essential to maintaining the efficiency and organization of the quality department's day-to-day operations in a fast-paced, technical environment supporting multiple projects.

Your day to day will look like:

• Provide administrative support to the Construction Planning and Quality Senior Advisor, including managing calendars and scheduling meetings.

• Prepare, format, and distribute internal and external quality-related documents, execution plans, reports, standard operating procedures, and correspondence.

• Provide administrative support to Superintendents in developing execution plans.

• Maintain organized and accessible filing systems for all quality documentation, both digital and physical, in compliance with company requirements.

• Manage incoming and outgoing communications for the Quality Department, including emails, phone calls, and written correspondence. Ensure prompt responses and follow-up with project supervisors and management staff.

• Track and manage internal documentation for corporate quality assurance activities, inspections, and audits, ensuring that all records are up-to-date.

• Support the development and updating of quality manuals, checklists, and procedural documents under the direction of the Senior Advisor.

• Support the development of project-specific Quality Manuals and Inspection and Test Plans.

• Organize and catalog project-specific quality records, such as inspection forms, test results, and issue logs, ensuring easy accessibility for team members.

• Assist in planning and organizing department meetings, including preparing agendas, taking minutes, and following up on action items.

• Track internal deadlines and milestones for quality tasks and document-building initiatives, keeping the Senior Advisor informed of upcoming responsibilities and any potential delays

Preferred Qualifications:

• Eligible to work in Canada. Must have either a valid Work Visa, Permanent Residency, or Canadian Citizenship.

• Excellent English communication skills (verbal and written).

• A high school diploma or equivalent is required.

• Post-secondary education or certification in civil engineering technology, quality management, materials testing, or a related field is strongly preferred.

• Minimum of 3 years of project coordinator or administrative experience, ideally in a construction, engineering, or quality management environment.

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook), with the ability to create and manage complex documents, spreadsheets, and communications.

• Working knowledge of AI tools such as ChatGPT, with the ability to leverage them for drafting, summarizing, and improving documentation and communication workflows.

• Demonstrated experience with document management systems and version control practices, ideally within a construction or engineering environment.

• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities and deadlines efficiently.

• Ability to interpret and format technical documentation such as Quality Manuals, Inspection and Test Plans, Standard Operating Procedures.

• Comfortable working in a fast-paced, multi-project environment with evolving documentation needs and quality standards.

• Understanding of construction specifications, including familiarity with Master Municipal Construction Documents (MMCD) and their application in quality documentation and inspection planning.

• Familiarity with Rise360, Site Docs, and learning management systems (LMS); experience in developing or maintaining training content is a strong asset.

Interpersonal Skills

• Highly motivated and self-directed, capable of multi-tasking, and able to work with minimal supervision.

• Strong analytical skills with an ability to simplify technical materials and advise staff.

• Detail-oriented with the ability to work in a fast-paced environment.

• Excellent written and verbal communication skills with a professional and approachable demeanor.

• A resourceful problem solver who takes initiative to understand issues thoroughly and brings informed questions or suggestions to discussions.

• Discretion and the ability to handle sensitive information with confidentiality.

You can expect these great benefits:

• Competitive compensation packages.
• Extended health benefits.
• RRSP matching program to help you plan for your future.
• Team building and social events.
• Training, development and mentorship opportunities.
• Opportunity to advance in your career.
• Work-life balance.
• A great culture where we truly value our employees.
• Only residents in the Lower Mainland of BC will be considered.

About Hall Constructors**:**

Hall Constructors was founded in 2010 and since then has seen steady growth to become one of Business in Vancouver’s Top 10 Construction Companies in BC. Hall Constructors specializes in large scale excavation, civil infrastructure, highway and bridge construction, underground utilities and site development projects. With project sizes ranging from $100k to $150M, we are well suited to manage any civil project needs regardless of complexity.

Our diversification and growth started in 2018 with the addition of All Roads Construction. With All Roads successfully up and running, 2020 saw more growth with the addition of Hall Shoring & Foundations, Hall Mechanical Services, Bulk Specialty and FLL Distributors.

We pride ourselves as a collaborative and forward-thinking employer and want our employees to build their skillset and achieve career goals with us.

Does this sound like the opportunity for you? Apply with your resume today!