Project Manager (Large Capital)

Job Number: 3392
Job Type: Full-Time
Location: 150 Frederick St - Regional Admin Headquarters
Job Category: Engineering
Number of Positions: 1
Department: Large Capital B
Division: Engineering and Environmental Services
Hours of Work: 35
Union: Management/Management Support
Grade: Management/Management Support Grade 06
Salary Range: $91,291.20 - $114,114.00
Posting Date: September 16, 2025

About Us!

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

• Taking only what we need
• Leaving some for others
• Keeping the dish clean

This agreement underpins our vision, mission, and core value, and reinforces our dedication to meaningful reconciliation and equity.

Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051.

Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

The Role

Project manages, directs, controls, and administers the design, building, and commissioning of major construction and recommends acceptance of components to ensure timely, environmentally safe, cost effective, acceptable building construction.

Duties/Responsibilities

• Provides technical advice to others on construction projects.
• Provides technical expertise to divisional staff in resolving operational and construction problems, and on the function/operation of new construction and equipment.
• Administers contracts with consulting engineers, suppliers, consultants, and tradespersons, including monitoring project schedules, scope, budget, timelines, and compliance.
• Supervises students.
• Project manages, directs, controls, and administers the design, building, and commissioning of major construction. Works with project team(s) to define business and user requirements and recommend, plan, and develop technical strategies/solutions. Investigates and evaluates project feasibility, including developing recommendations and alternatives for new/existing systems and equipment and forecasting resource requirements. Performs quality control and quality assurance throughout project phases to ensure requirements are met. Maintains project documentation/records.
• Reviews project designs, evaluates construction methods, develops project scope and feasible solutions to design and construction issues, and approves materials and equipment. Develops schedules, and organizes surveys, investigations, easement acquisitions, and land purchases. Reviews and modifies construction specifications as needed.
• Participates in tenders (e.g., technical specifications, drawings, schedules, inquiries) and the consultant and contractor selection process.
• Oversees construction and leasehold improvements, including inspections.
• Ensures installation of equipment, furniture, security systems, and fitments.
• Coordinates and monitors major furniture purchases, delivery, and installations.
• Establishes and maintains standards, practices, and policies for inspections and acceptance, and ensures compliance.
• Determines/obtains approvals (e.g., utilities, developers, area municipalities, provincial and federal Ministries, agencies, building officials).

Additional Duties/Responsibilities

• Recommends design changes and extra work. Reviews and negotiates work plans, budgets, extra work, claims, and disputes.
• Performs site visits, arranges inspections, establishes deficiencies, conducts final inspections, and issues completion certificates on behalf of the Region.
• Oversees warranty inspections and issues.
• Provides input into capital budget estimates and forecasts. Arranges purchase order payments. Identifies and negotiates cost sharing with local municipalities and private owners.
• Prepares and submits applications for government incentive funding for environmental and sustainability initiatives.
• Discusses issues with other divisional staff and teams in other divisions such as Growth and Development, Finance, Legal, Design and Construction, and Health and Safety.
• Liaises with clients regarding projects.
• Project manages large capital construction for Police, requiring an understanding of police operations and construction at police sites. Engages Police to conduct Crime Prevention Through Environmental Design (CPTED) reports for projects.
• Coordinates with Fire to ensure designs meet requirements (fire routes, fire hydrant locations, fire alarm panels, fire code, etc.) and to temporarily shut down fire exits or make alterations to sites/ buildings that may impact Fire operations. Meets to develop scope for existing buildings, where issues exist related to fire code and designs.
• Coordinates with the conservation authority when building or designing within a regulated area to submit permit applications and coordinate throughout construction.
• Participates in divisional/departmental team meetings, and on regional committees to represent the Division’s interests. Attends workshops with staff from other divisions and municipalities.
• Represents the Region at public consultation meetings.
• Performs related duties as required.

Knowledge, Skills, and Abilities

• Knowledge and skills are acquired through a related degree/diploma (e.g., engineering, architecture) plus progressively responsible related experience.
• Knowledge and experience in engineering and/or architecture theory and principles, project management, contract law, budget preparation and monitoring, asset management, life-cycle management, and residential or commercial construction.
• Knowledge of and ability to comply with policies, procedures, federal and provincial ministry guidelines and legislation (e.g., health and safety, construction liens, environmental, energy), technical and construction standards, contract law, building codes, fire and insurance regulations, forms of agreement, and industry standards.
• Organization, time management, continuous improvement, and problem-solving skills to manage simultaneous projects, identify difficulties and workable solutions, and prioritize work to meet deadlines.
• Communication, human relations, and negotiation skills to promote asset management principles, practices, strategy, and best practices; administer contracts; coordinate projects, discuss costs and payments; collaborate with project teams; present to committees of council, area municipalities, and at public consultation sessions; and participate as an effective team member.
• Ability to write/prepare project correspondence, reports, contracts, agreements, project definition reports, written and visual materials for public meetings.
• Ability to read and interpret manuals, professional journals, design specifications, contracts, reports, legal documents, and memos.
• Ability to use software such as Microsoft Office and project management tools.
• Ability to participate in an official standby/on-call rotation to respond to legislated or time sensitive demands beyond regularly scheduled work hours.
• Ability to travel within Waterloo Region.
• Ability to support and demonstrate the Region’s values.

The Region of Waterloo is an equal opportunity employer dedicated to an inclusive and accessible recruitment process. We actively encourage applications from diverse groups, including Black, racialized, First Nations, Métis, Inuit individuals, women, people with disabilities, and 2SLGBTQIA+ persons, and are committed to equity, diversity, accessibility, and inclusion in the workplace.

For an accommodation request, please contact us and we will work with you to meet your accessibility needs. Alternate formats of this document are available upon request. Please contact the Service First Contact Centre at phone number (519) 575-4400 to request an alternate format, or email talentmanagement@regionofwaterloo.ca.

Please note: candidates will be provided an update on their application. Please check your spam or junk folder occasionally as some candidates have noticed our emails in those folders (Gmail and Hotmail in particular).