Join Our Team as a Payroll Specialist!

Maxan is looking for a detail-oriented and highly organized Payroll Specialist to support our growing team.

This role is ideal for someone who enjoys working with numbers, values accuracy, and thrives on keeping payroll operations running smoothly and on time.

Reporting to the Finance Manager, you’ll play a key role in managing full-cycle payroll processing and ensuring compliance with statutory requirements, supporting both our unionized and non-unionized employees.

What You’ll Do:

• Process weekly payroll for hourly and salaried employees, ensuring accuracy and timeliness

• Audit payroll reports and timecards; resolve discrepancies quickly and effectively

• Administer salary adjustments, bonuses, and employee expense reimbursements

• Prepare and submit monthly union reports; reconcile and remit union dues

• Complete payroll-related statutory filings (WSIB/WCB, EHT, source deductions) and prepare T4s, ROEs, and other government documents

• Maintain organized and compliant payroll records for audits and reporting

• Partner with Human Resources to ensure payroll reflects personnel changes such as new hires, terminations, and compensation updates

• Provide payroll-related reporting and respond to employee inquiries with professionalism and discretion

• Support union-related processes, including apprentice referrals and program monitoring

What You Bring:

• 5+ years of full-cycle payroll experience in a small to mid-sized organization
• Post-secondary education in payroll, accounting, human resources, or a related field
• PCP designation is considered an asset
• Previous experience working with unions is considered an asset
• Strong understanding of Canadian payroll legislation and statutory requirements
• Proficiency with Microsoft Excel and payroll systems such as ADP, Ceridian Dayforce, Plexxis PM Accounting, or BambooHR
• Excellent attention to detail, organizational skills, and ability to meet deadlines
• Strong communication skills and a collaborative, solutions-oriented mindset

What’s In It For You:

• Competitive compensation package, including a structured KPI Bonus Program

• Excellent benefits and annual health spending account

• Great vacation policy plus 3 paid personal days

• RRSP Matching Program

• Early office closure on Fridays throughout the year and summer hours

• Complimentary use of our gym and shower facilities on-site

• Fresh fruit and snacks around the office

• In-house leadership and development programs through Maxan Academy

• Be part of an amazing culture where you want to come to work!

If you’re passionate about the payroll function and accuracy, thrive in a fast-paced environment, and want to contribute to a positive and professional workplace, we’d love to hear from you!

Maxan is committed to fostering a diverse and inclusive workplace. Reasonable accommodations in the hiring process will be provided to people with disabilities upon request.

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