Apply By: Thursday, October 2, 2025 11:59 pm EDT

Administrative Assistant

Job ID:

233999

Posting status:

Open

Organization:

Ministry of Natural Resources

Division:

Corporate Management and Information Division - Strategic Management and Corporate Services Branch

City:

Peterborough

Position(s) language:

English

Job term:

1 Permanent

Job code:

08OAD - Office Administration 08

Salary:

$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Support the work that serves Ontarians.

Behind every successful program is a team that keeps things running. In this role, you'll help support the ministry's financial and operational services, work that helps deliver programs, manage public resources, and serve communities across Ontario.

About the job

As an administrative assistant, you'll support two teams within the Strategic Management and Corporate Services Branch, a branch that helps the Ministry of Natural Resources manage public funds, deliver services, and meet government-wide financial and operational standards. You'll be part of the Supply Chain and Service Management Section, which provides strategic advice and support to help ministry staff make informed decisions, manage resources, and stay aligned with provincial policies.

Your work will help ensure that behind-the-scenes operations run smoothly, supporting everything from meetings and approvals to records and reporting, so the ministry can focus on serving Ontarians.

In this role, you will:

• write and prepare emails, meeting notes, and other documents
• manage calendars and schedule meetings for two managers
• sort and track mail and approvals
• keep a list of tasks and deadlines to help the teams stay on top of things
• answer emails and questions from staff and others
• track staff attendance each month

What you bring to the team

Administrative skills

You can:

• follow procedures to complete tasks like processing forms, tracking approvals, and updating records
• prepare and review documents with accuracy and attention to detail
• use basic math to check numbers, track attendance, and review invoices

Organization and time management

You can:

• manage competing deadlines and adjust to changing priorities
• plan your work and follow through on tasks
• manage calendars and schedule meetings based on availability and priorities

Communication and judgment

You can:

• write clearly and professionally, and speak respectfully with others
• respond to questions and share information appropriately
• use good judgment to decide what to share, who to involve, and when to follow up

Problem-solving and initiative

You can:

• identify issues and take steps to resolve them, like troubleshooting equipment or following up on delays
• ask questions, find missing information, and connect with others to move work forward
• take action without being asked when you see something that needs doing

Computer skills

You can:

• use standard office software programs (i.e. Outlook, Word, Excel, SharePoint)
• use digital filing systems and shared folders to organize and access documents
• use enterprise systems for tasks such as finance, attendance tracking, and electronic approvals/workflows
• learn new systems and tools

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives

• accessibility

• Anti-Racism Policy

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.

We offer:

• a career that can grow across ministries and job functions

• flexible learning and developmental opportunities, including education and mentorship programs

• many employee networks offering support for and education about underrepresented groups

• tailored work arrangements, including opportunities like flex hours, self-funded leave and more

Our comprehensive compensation and benefits package includes:

• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services

Additional information:

Apply by:

Thursday, October 2, 2025 11:59 pm EDT

Position details:

• 1 English Permanent, 300 Water St, Peterborough, East Region

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Administrative and Support Services

Posted on:

Wednesday, September 17, 2025

Note:

• C-NR-233999/25

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together