Administrative & Project Support Coordinator
Top Benefits
About the role
POSITION TITLE: Administrative & Project Support Coordinator
DEPARTMENT: Storytelling & Content Services (SCS)
CLASSIFICATION: MGO-05
SALARY RANGE: Starting at $57,222.00 Per Annum
POSITION TYPE: Full-time, Permanent
LOCATION: Saskatoon
ACCOUNTABLE TO: Portfolio & Operations Manager
Brief Overview The Administrative & Project Support Coordinator provides essential administrative and coordination support to the Storytelling & Content Services department, including communications, creative, and events teams. This role helps ensure smooth daily operations by managing supply orders, processing vendor invoices, posting approved content to social media channels, and providing general project assistance.
The position works closely with the Portfolio & Operations Manager while supporting other SCS managers on specific tasks. This role is ideal for a detail-oriented, adaptable team player who is eager to contribute to a creative, fast-paced environment and learn more about communications, creative production, and events.
Key Responsibilities Administrative Support
- Order approved supplies, branded materials, and equipment, and track deliveries.
- Process purchase orders, invoices, and expense tracking for the department.
- Maintain organized filing systems for digital and physical records.
- Prepare and update departmental templates, checklists, and logs.
- Assist with vendor coordination, including gathering quotes and confirming orders.
Social media & Communications Support (gradual training provided)
- Post pre-approved content to official MN–S social media accounts, following guidelines.
- Assist in scheduling approved social media posts using departmental planning tools.
- Flag engagement or questions to Communications staff for follow-up.
Events Support (as needed)
- Assist with supply ordering, print materials, and basic event prep.
- Help with on-site setup, registration, and administrative tasks during events.
- Provide additional hands-on support during peak event periods.
General Departmental Support
- Provide administrative assistance for project intake, tracking, and status updates.
- Support managers with meeting coordination, note-taking, and action item tracking.
- Help maintain project management tools with current data and task updates.
- Other duties as assigned.
Knowledge And Skills
- Strong organizational and time management skills.
- Attention to detail and ability to follow processes accurately.
- Proficiency with Microsoft Office Suite; experience with project management tools is an asset.
- Good written and verbal communication skills.
- Ability to work collaboratively with multiple team members and managers.
- Understanding of Métis culture, communities, and values is an asset.
Qualifications
- Post-secondary certificate or diploma in office administration, communications, or a related field (or equivalent experience).
- 1-3 years of experience in an administrative, coordination, or support role.
- Familiarity with social media platforms (Facebook, Instagram, LinkedIn) is considered an asset.
- Experience supporting events or vendor coordination is an asset.
Additional Requirements
- A valid Saskatchewan driver’s license and/or access to reliable transportation to our downtown location would be required.
- The successful candidate must undergo a Criminal Record Check.
- Must be willing to work evenings and weekends as needed for events.
- Must be willing to travel for events locally and regionally as needed.
- Please submit your application by 11:59 PM on September 3, 2025.
Only candidates selected for an interview will be contacted.
Administrative & Project Support Coordinator
Top Benefits
About the role
POSITION TITLE: Administrative & Project Support Coordinator
DEPARTMENT: Storytelling & Content Services (SCS)
CLASSIFICATION: MGO-05
SALARY RANGE: Starting at $57,222.00 Per Annum
POSITION TYPE: Full-time, Permanent
LOCATION: Saskatoon
ACCOUNTABLE TO: Portfolio & Operations Manager
Brief Overview The Administrative & Project Support Coordinator provides essential administrative and coordination support to the Storytelling & Content Services department, including communications, creative, and events teams. This role helps ensure smooth daily operations by managing supply orders, processing vendor invoices, posting approved content to social media channels, and providing general project assistance.
The position works closely with the Portfolio & Operations Manager while supporting other SCS managers on specific tasks. This role is ideal for a detail-oriented, adaptable team player who is eager to contribute to a creative, fast-paced environment and learn more about communications, creative production, and events.
Key Responsibilities Administrative Support
- Order approved supplies, branded materials, and equipment, and track deliveries.
- Process purchase orders, invoices, and expense tracking for the department.
- Maintain organized filing systems for digital and physical records.
- Prepare and update departmental templates, checklists, and logs.
- Assist with vendor coordination, including gathering quotes and confirming orders.
Social media & Communications Support (gradual training provided)
- Post pre-approved content to official MN–S social media accounts, following guidelines.
- Assist in scheduling approved social media posts using departmental planning tools.
- Flag engagement or questions to Communications staff for follow-up.
Events Support (as needed)
- Assist with supply ordering, print materials, and basic event prep.
- Help with on-site setup, registration, and administrative tasks during events.
- Provide additional hands-on support during peak event periods.
General Departmental Support
- Provide administrative assistance for project intake, tracking, and status updates.
- Support managers with meeting coordination, note-taking, and action item tracking.
- Help maintain project management tools with current data and task updates.
- Other duties as assigned.
Knowledge And Skills
- Strong organizational and time management skills.
- Attention to detail and ability to follow processes accurately.
- Proficiency with Microsoft Office Suite; experience with project management tools is an asset.
- Good written and verbal communication skills.
- Ability to work collaboratively with multiple team members and managers.
- Understanding of Métis culture, communities, and values is an asset.
Qualifications
- Post-secondary certificate or diploma in office administration, communications, or a related field (or equivalent experience).
- 1-3 years of experience in an administrative, coordination, or support role.
- Familiarity with social media platforms (Facebook, Instagram, LinkedIn) is considered an asset.
- Experience supporting events or vendor coordination is an asset.
Additional Requirements
- A valid Saskatchewan driver’s license and/or access to reliable transportation to our downtown location would be required.
- The successful candidate must undergo a Criminal Record Check.
- Must be willing to work evenings and weekends as needed for events.
- Must be willing to travel for events locally and regionally as needed.
- Please submit your application by 11:59 PM on September 3, 2025.
Only candidates selected for an interview will be contacted.