Program Coordinator - Temp. ( 12 Months Contract)
About the role
About The Role
As a CBRE Program Coordinator, you will provide basic administrative and logistical support to the program team. This includes project documentation preparation, scheduling meetings and
communication, coordinating with vendors and stakeholders, tracking project progress, and assisting with financial reconciliation.
This role is part of the Program Management function. The team is responsible for the management of programs from initiation through completion.
What You'll Do
Process documentation for program commitments. Schedule meetings and communication plans regarding programs amongst teams and
stakeholders.
Assist with contract administration. This includes attending meetings, preparing
correspondence, and tracking deliverables.
Enter program information and data into program management technology tools. Track program milestones, budgets, and resources. Prepare and distribute regular program
status reports.
Assist with program financial administration and reconciliation. Assist the program closeout process including turnover documentation and financial
reconciliation.
Use existing procedures to solve straightforward problems while having a limited opportunity to
exercise discretion.
Deliver own output by following defined procedures and processes under close supervision and
guidance.
Client Specific - Scope of Services
Preparing platform-based reporting on program / project status, design status, requirements gathering / meeting minutes. Platform level executive reporting. Document and maintain business unit requirements, coordinate change requests with service providers Book project level meetings with internal stakeholders and take minutes where required Set up project level document repositories and ensure all stakeholders have appropriate access Attend all move management meetings, support with development of MMF (Move Management Form) with the Business Unit's move champions Reporting material on monthly ESG as well as weekly / bi-weekly steerco Coordinate creation and changes of Outlook meeting rooms Coordinate AV endpoint inventory forms Support Business Unit in bulk requests for access cards Support high-level status reporting to Business Units Track project-level client action items
What You'll Need
High School Diploma or GED with up to 2 years of job-related experience. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with an inquisitive mindset. Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
Why CBRE?
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
Our Values in Hiring
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
Disclaimers
Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.
Applicant AI Use Disclosure
We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
The posting is for an existing vacancy with the organization.CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range being offered for the Program Coordinator is between $70,000 annually and $80,000 annually. The compensation that is provided to a successful candidate will depend on the candidate’s skills, qualifications, and experience.
Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at Via telephone at +1 866 388 4346 (Canada) and +1 866 225 3099 (U.S.)
Not the right fit? Search for Program Coordinator jobs in Toronto, Ontario, Canada
Similar Jobs
Program Coordinator - Temp. ( 12 Months Contract)
About the role
About The Role
As a CBRE Program Coordinator, you will provide basic administrative and logistical support to the program team. This includes project documentation preparation, scheduling meetings and
communication, coordinating with vendors and stakeholders, tracking project progress, and assisting with financial reconciliation.
This role is part of the Program Management function. The team is responsible for the management of programs from initiation through completion.
What You'll Do
Process documentation for program commitments. Schedule meetings and communication plans regarding programs amongst teams and
stakeholders.
Assist with contract administration. This includes attending meetings, preparing
correspondence, and tracking deliverables.
Enter program information and data into program management technology tools. Track program milestones, budgets, and resources. Prepare and distribute regular program
status reports.
Assist with program financial administration and reconciliation. Assist the program closeout process including turnover documentation and financial
reconciliation.
Use existing procedures to solve straightforward problems while having a limited opportunity to
exercise discretion.
Deliver own output by following defined procedures and processes under close supervision and
guidance.
Client Specific - Scope of Services
Preparing platform-based reporting on program / project status, design status, requirements gathering / meeting minutes. Platform level executive reporting. Document and maintain business unit requirements, coordinate change requests with service providers Book project level meetings with internal stakeholders and take minutes where required Set up project level document repositories and ensure all stakeholders have appropriate access Attend all move management meetings, support with development of MMF (Move Management Form) with the Business Unit's move champions Reporting material on monthly ESG as well as weekly / bi-weekly steerco Coordinate creation and changes of Outlook meeting rooms Coordinate AV endpoint inventory forms Support Business Unit in bulk requests for access cards Support high-level status reporting to Business Units Track project-level client action items
What You'll Need
High School Diploma or GED with up to 2 years of job-related experience. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with an inquisitive mindset. Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
Why CBRE?
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
Our Values in Hiring
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
Disclaimers
Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.
Applicant AI Use Disclosure
We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
The posting is for an existing vacancy with the organization.CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range being offered for the Program Coordinator is between $70,000 annually and $80,000 annually. The compensation that is provided to a successful candidate will depend on the candidate’s skills, qualifications, and experience.
Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at Via telephone at +1 866 388 4346 (Canada) and +1 866 225 3099 (U.S.)
Not the right fit? Search for Program Coordinator jobs in Toronto, Ontario, Canada