This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location- This role is hybrid with a mix of remote and in-person work at Enterprise Squre.

Do you enjoy working in a team-oriented environment, delivering excellent service, and ensuring HR data is accurate, timely, and well managed? If so, the HRIS Administrator role may be an excellent fit.
We offer an inclusive workplace where curiosity is encouraged, questions are welcomed, and ideas for improving how we work are valued.

Reporting to the Team Lead, Workforce Administration, the HRIS Administrator supports the effective administration of employee lifecycle transactions by ensuring employee data, job changes, and related documentation are accurately processed and maintained in PeopleSoft HCM. This role works closely with Employment Services and colleagues across Shared Services to support workforce administration processes, maintain data integrity, and deliver responsive, high-quality service.

This position is ideal for a detail-oriented HR professional with experience in HR systems, employee data administration, and process-driven work in a service-focused environment.

Shared Services is a close-knit community of smart, approachable people who collaborate, exchange knowledge and identify solutions. Our team of experts problem-solves by collaborating with Centres of Expertise (centres providing strategic expertise and specialized services in specific functional areas), faculty and staff in order to see the whole end-to-end process and find a solution that works for the entire community. We provide advice, guidance and leadership in process, quality and accuracy.

Shared Services is a highly educated, integrated team that provides service excellence in delivering and innovating the diverse catalogue of services we are responsible for. Ultimately, we create a human, positive experience when it comes to problem-solving.

The staff who are joining Shared Services can expect to feel empowered in the service they provide and look to grow their careers with critical thinking, relationship building and ongoing learning opportunities.

• Maintain the integrity and confidentiality of HR data in PeopleSoft HCM

• Review, validate, and process Pay Action forms, eForms, and employment transaction requests, confirming compliance and documentation completeness before any action is taken.

• Perform regular data audits to identify gaps, correct errors, and ensure records are complete, current, maintaining system integrity across PeopleSoft HCM.

• Process employment transactions for diverse employee groups, including union and excluded staff, students, and non-employees, applying Collective Agreements, university policies, and applicable legislation, including the Alberta Employment Standards Code.

• Provide clear, practical guidance to HR staff in Shared Services and the Centre of Expertise, and to departmental administrators and supervisors, on performance increment processes, recurring terms, POI, student, and summer program administration.

• Document HR transaction procedures in PeopleSoft and other applications using flowcharts, screenshots, and step-by-step instructions, and coordinate user training to support consistent system use.

• Participate in User Acceptance Testing (UAT) for HCM system updates, bringing operational expertise to shape better outcomes.

• Work closely with functional teams across Shared Services to ensure seamless, timely job transaction processing

• Postsecondary diploma in Human Resources, Business Administration, or a related field; equivalent combinations of education and experience will be considered.

• Minimum two years of related experience in a large organization, preferably in the post-secondary or public sector, with hands-on experience using an enterprise HR or HCM system.

• Demonstrated ability to comprehend and apply collective agreements, HR handbooks, and institutional policy consistently.

• Strong attention to detail and data accuracy.

• Proven ability to manage high volumes of transactions under tight deadlines without compromising quality.

• Clear, respectful verbal and written communication and ability to simplify and articulate complex processes or information

• Skilled in planning and organizing time and resources to achieve results identifying critical tasks and focus on competing priorities while working with strict deadlines.

• A genuine service mindset, and commitment to understanding client needs and expectations

• Collaborative spirit working within a team environment and building productive relationships with colleagues across functional areas.

• Proficiency in Microsoft Office Suite, and comfortable learning new tools and workflows as the technology environment evolves.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package*.*

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.