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Apply By: Thursday, February 19, 2026 11:59 pm EST

Office Manager

Job ID:

240047

Posting status:

Open

Organization:

Ministry of the Solicitor General

Division:

Correctional Services / Institutions

City:

Brampton, Milton

Position(s) language:

English

Job term:

2 Permanent

Job code:

R07156 - Management Correctional 7

Salary:

$75,143.00 - $105,055.00 Per year

Step into a dynamic leadership role where your impact will be felt every day across two essential correctional institutions. As the Office Manager for the Ontario Correctional Institute and the Vanier Centre for Women, you will lead the administrative and operational functions that keep both facilities running seamlessly. This hands-on, people-focused role gives you the opportunity to coach and empower teams, guide complex financial and HR processes, and foster a collaborative, inclusive, and high-performing work environment.

This position offers an exceptional opportunity for a leader who thrives in a fast-paced, service-driven setting and is motivated by meaningful public service. You will oversee financial operations, payroll, digital systems, purchasing, and administrative workflows, ensuring consistent operational excellence across both locations. If you are energized by multi-site leadership, continuous improvement, and serving as a trusted advisor to senior management, this role provides a rewarding challenge with significant scope and impact.

The Ontario Correctional Institute is a specialized, treatment-focused facility recognized for its innovative, evidence-based programs supporting rehabilitation and positive change. It offers a collaborative, multidisciplinary environment where staff work together to help individuals build skills, address complex needs, and prepare for successful reintegration. With its strong emphasis on therapeutic programming and structured operations, OCI provides a unique setting where effective administrative leadership contributes directly to safer communities and improved correctional outcomes.

The Vanier Centre for Women is Ontario's primary institution for women in custody, providing a safe, secure, and supportive environment tailored to the unique needs of women. The centre offers a range of programs, health services, and reintegration supports that promote dignity, wellbeing, and opportunity. Staff at VCW work in a deeply collaborative, people-centered environment where empathy, professionalism, and operational excellence are essential. As part of the leadership team, you will help ensure the administrative and operational systems uphold the centre's commitment to respectful, gender-responsive, and equitable correctional services.

Leadership in the Ontario Public Service

A leadership career in the Ontario Public Service offers meaningful opportunities to lead impactful projects, collaborate with diverse teams, and shape policies, programs and services that positively influence the lives of millions of Ontarians, all within a supportive and inclusive work environment. Our leaders enjoy comprehensive benefit plans, a robust pension program, and challenging and rewarding work that will keep you motivated and fulfilled.

About the job

Create the Work Environment

In the Ontario Public Service, we hold our leaders to the highest standards, expecting them to embody authenticity, accountability, and courage in every action and decision. It will be your responsibility to create a work environment and team culture that ignites innovation, nurtures collaboration and champions inclusivity by creating a diverse, anti-racist and accessible workplace that is free from discrimination and harassment. By aligning your choices with these values, you will create a vibrant work environment where every individual can thrive.

Deliver on Business Goals and Priorities

Your leadership will be crucial in guiding the team towards the achievement of their business goals. It will be your responsibility to inspire and motivate your team to deliver their best performance and align the team's daily actions with the strategic vision of the ministry. As the Office Manager for OCI and VCW, you will:

• Provide hands-on, people-focused leadership, empowering, coaching, and mentoring staff across both institutions while fostering a collaborative and inclusive culture.
• Lead financial operations for both sites, including forecasting, budget planning, analysis, monitoring, and year-end reporting.
• Oversee payroll, benefits, and core administrative functions, ensuring timely, accurate, and compliant processing across locations.
• Manage key operational services such as purchasing, accounts payable, trust accounts, inventory, mail services, security protocols, and revenue tracking.
• Enhance processes and digital systems by improving workflows, maintaining computer systems, overseeing user access, and ensuring effective digital record management.
• Provide strategic operational advice to leadership while ensuring consistent procedures, communication, and service delivery across both institutions.

What you bring to the team

Leadership and Management Skills

• Demonstrated hands-on leadership style, with the ability to empower, coach, mentor, and motivate staff across two sites.
• Proven ability to build strong, collaborative teams and serve as a trusted people leader.
• Experience supervising and coordinating daily operations, setting expectations, and driving accountability in a multilocation environment.
• Ability to assess training needs, develop staff capabilities, and foster a culture of continuous improvement.

Technical Knowledge

• Strong understanding of financial processes, including budget management, forecasting, analysis, and financial reporting.
• Payroll administration experience with the ability to oversee timely, accurate processing and troubleshoot issues.
• High level of computer literacy, including proficiency with:
• Microsoft Teams
• Office 365 (Excel, Word, Outlook, SharePoint, PowerPoint)
• General digital workflows and administrative systems.
• Knowledge of government financial, HR, and administrative procedures, along with understanding of ministry operational objectives and service delivery models.

Analytical and Change Management Skills

• Ability to identify, analyze, and resolve financial, budgetary, and HR issues across two institutional settings.
• Skilled at evaluating resource needs (human, material, financial) and recommending improvements.
• Ability to manage competing priorities, limited resources, and operational changes while maintaining service quality.

Communication and Relationship Management Skills

• Strong communications skills to build relationships with management, staff, and external stakeholders across both locations.
• Ability to explain financial, HR, and operational processes clearly and provide guidance to staff.
• Experience preparing reports, business cases, planning documents, and communications for senior leadership.
• Ability to collaborate effectively on committees and working groups.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

Think this role could be right for you?

We're here to support you every step of the way. These short videos can help you feel confident and prepared:

• Navigating Our Hiring Process (2 min) – Get a clear overview of each stage in our structured hiring process so you know what to expect and how to prepare.

• Application Preparation Tips (4 min) – Learn how to showcase your leadership experience in ways that align with how we evaluate applications during the screening stage.

Take a few minutes to explore these resources. They're designed to set you up for success.

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

Additional information:

Apply by:

Thursday, February 19, 2026 11:59 pm EST

Position details:

• 1 English Permanent, 109 Mclaughlin Rd S, Brampton, Central Region, Vulnerable Sector Check (Fingerprint Based), Credit History Check, PIP/NICHE/RMS
• 1 English Permanent, 655 Martin St, Milton, Central Region, Vulnerable Sector Check (Fingerprint Based), Credit History Check, PIP/NICHE/RMS

Compensation group:

Management Compensation Plan

Work hours:

Schedule 6

Category:

Management and General

Posted on:

Wednesday, February 4, 2026

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• C-CL-240047/26(2)

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together