About the role
Hybrid: Markham, Ontario
Job Description Job Summary: The department is responsible for all payments to landlords of rent, CAM and property taxes required under the leases for Pet Valu stores and corporate office/warehouse locations. The incumbent is assigned a portfolio of store and office/warehouse locations over which he/she has responsibility for all aspects of the lease, including:
- Overall day to day responsibility for administration of lease obligations for a portfolio of Pet Valu store locations within a geographic territory in Canada.
- Detailed review, abstracting and data entry into the lease management and administration system of all new leases, lease amendments, and lease extensions/renewals, for review and approval by the Director.
- Receipt, review and data entry into the lease management and administration system of all landlord CAM and property tax budgets, after comparison to prior year charges and validation with the landlord, where warranted.
- Desk audit of landlord reconciliation invoices for the leases within the assigned territory. Includes contact with the landlord or property manager to determine appropriateness of expenses and analysis of landlord invoices and supporting schedules by expense category comparing year to year variances, and the review of respective lease sections and calculation details for share of expenses. Ensure that invoices being held awaiting backup information from the landlord are reviewed and follow-up requests are made on a regular basis and escalated to the Director where necessary.
- Entry of all approved one - time payments to landlords into the lease management and administration system (CoStar)
- Preparation of offsetting Franchisee Rent and CAM/Property Tax invoices based on current payments to the landlord, and adjustments for final annual reconciliations.
- Reconcile the monthly rent payment export from the lease administration system, (ie. current monthly rents to prior month, and all adjustment invoices) and upload approved payment file to NAV system for processing of cheque and EFT payments by A/P.
- Preparation of all necessary one-time adjusting calculations for stores that are sold to or bought back from franchisees.
- Period-end financial rent reporting work including calculation of prepaid rent and CAM/Taxes .
- Preparation of period-end financial entries.
- Maintain and reconcile Tenant Allowance Receivable Schedules.
- Other tasks and projects assigned as required.
Salary Range: $70,000-$75,000 Job Specifications Education A College Diploma with an emphasis on lease administration OR university degree in business, and working towards an accounting designation such as CPA or a designation in lease administration such as RPA preferred.
Experience Minimum 3-5 years work experience in a lease administration/accounting environment. Experience with CoStar and NAVII an asset.
Unique Skills ▪Ability to read and interpret leases
▪Ability to perform complex CAM/TAX reconciliations
▪Skilled in MS Excel for cost analyses
▪Highly organized with ability to manage multiple priorities in a fast-paced and growing environment
▪Strong oral and written communication skills with an assertive approach to problem-solving
▪Ability to dig for information independently and look at both written and financial data with a critical eye
▪Ability to be persuasive and influence others.
This posting is for an existing vacancy.
As part of the application process, AI may be used to assist with screening, or assessing job applicants .
About Pet Valu
As Canada’s largest pet retailer, we’re dedicated to strengthening the bond between Devoted Pet Lovers and their pets. From guiding new pet parents to creating a lifetime of memorable moments, love lives here™ in everything we do.
With nearly 50 years of animal care expertise, Pet Valu has grown to a network of 800+ neighbourhood stores across Canada, delivering knowledgeable customer care and premium products to support every pet’s journey. Our modern corporate office and state-of-the-art distribution centers allow us to efficiently serve these communities, ensuring consistency and top-quality service at every location.
Pet Valu is committed to fostering an open, equitable and inclusive workplace culture. Central to this is our aspiration to have our corporate ACE and franchisee staff reflect the diversity of the devoted pet lovers and neighbourhoods we serve. To demonstrate our commitment, we conduct a search for diverse candidates for all senior leadership positions, as well as potential director nominees for election to our Board.
We’re also proud to support local pet rescues and charities through our Companions for Change™ program, which has so far raised over $31 million, sponsored 200+ Dog Guides teams, and helped find forever homes for over 47,000 pets.
Headquartered in Markham, Ontario, Pet Valu trades on the Toronto Stock Exchange (TSX: PET). Find open opportunities on our careers page at petvalu.ca/careers.
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About the role
Hybrid: Markham, Ontario
Job Description Job Summary: The department is responsible for all payments to landlords of rent, CAM and property taxes required under the leases for Pet Valu stores and corporate office/warehouse locations. The incumbent is assigned a portfolio of store and office/warehouse locations over which he/she has responsibility for all aspects of the lease, including:
- Overall day to day responsibility for administration of lease obligations for a portfolio of Pet Valu store locations within a geographic territory in Canada.
- Detailed review, abstracting and data entry into the lease management and administration system of all new leases, lease amendments, and lease extensions/renewals, for review and approval by the Director.
- Receipt, review and data entry into the lease management and administration system of all landlord CAM and property tax budgets, after comparison to prior year charges and validation with the landlord, where warranted.
- Desk audit of landlord reconciliation invoices for the leases within the assigned territory. Includes contact with the landlord or property manager to determine appropriateness of expenses and analysis of landlord invoices and supporting schedules by expense category comparing year to year variances, and the review of respective lease sections and calculation details for share of expenses. Ensure that invoices being held awaiting backup information from the landlord are reviewed and follow-up requests are made on a regular basis and escalated to the Director where necessary.
- Entry of all approved one - time payments to landlords into the lease management and administration system (CoStar)
- Preparation of offsetting Franchisee Rent and CAM/Property Tax invoices based on current payments to the landlord, and adjustments for final annual reconciliations.
- Reconcile the monthly rent payment export from the lease administration system, (ie. current monthly rents to prior month, and all adjustment invoices) and upload approved payment file to NAV system for processing of cheque and EFT payments by A/P.
- Preparation of all necessary one-time adjusting calculations for stores that are sold to or bought back from franchisees.
- Period-end financial rent reporting work including calculation of prepaid rent and CAM/Taxes .
- Preparation of period-end financial entries.
- Maintain and reconcile Tenant Allowance Receivable Schedules.
- Other tasks and projects assigned as required.
Salary Range: $70,000-$75,000 Job Specifications Education A College Diploma with an emphasis on lease administration OR university degree in business, and working towards an accounting designation such as CPA or a designation in lease administration such as RPA preferred.
Experience Minimum 3-5 years work experience in a lease administration/accounting environment. Experience with CoStar and NAVII an asset.
Unique Skills ▪Ability to read and interpret leases
▪Ability to perform complex CAM/TAX reconciliations
▪Skilled in MS Excel for cost analyses
▪Highly organized with ability to manage multiple priorities in a fast-paced and growing environment
▪Strong oral and written communication skills with an assertive approach to problem-solving
▪Ability to dig for information independently and look at both written and financial data with a critical eye
▪Ability to be persuasive and influence others.
This posting is for an existing vacancy.
As part of the application process, AI may be used to assist with screening, or assessing job applicants .
About Pet Valu
As Canada’s largest pet retailer, we’re dedicated to strengthening the bond between Devoted Pet Lovers and their pets. From guiding new pet parents to creating a lifetime of memorable moments, love lives here™ in everything we do.
With nearly 50 years of animal care expertise, Pet Valu has grown to a network of 800+ neighbourhood stores across Canada, delivering knowledgeable customer care and premium products to support every pet’s journey. Our modern corporate office and state-of-the-art distribution centers allow us to efficiently serve these communities, ensuring consistency and top-quality service at every location.
Pet Valu is committed to fostering an open, equitable and inclusive workplace culture. Central to this is our aspiration to have our corporate ACE and franchisee staff reflect the diversity of the devoted pet lovers and neighbourhoods we serve. To demonstrate our commitment, we conduct a search for diverse candidates for all senior leadership positions, as well as potential director nominees for election to our Board.
We’re also proud to support local pet rescues and charities through our Companions for Change™ program, which has so far raised over $31 million, sponsored 200+ Dog Guides teams, and helped find forever homes for over 47,000 pets.
Headquartered in Markham, Ontario, Pet Valu trades on the Toronto Stock Exchange (TSX: PET). Find open opportunities on our careers page at petvalu.ca/careers.