ClubLink Corporate Office is hiring!

Job Title: Accounts Recievable & Billing Specialist

The Accounts Receivable & Billing Specialist is responsible for managing daily, weekly, monthly, and period-end accounts receivable (AR) activities. This role ensures timely and accurate billing, payment application, account reconciliation, and reporting. The position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Daily (or as required)

• Monitor and respond to emails related to AR and billing inquiries.
• Approve and process expense claims, ensuring proper tax handling and compliance.
• Apply and reconcile customer payments, including complex manual payment applications.
• Generate and distribute open item and aged accounts reports.
• Post general ledger bank deposits and monitor specific AR accounts for accuracy.
• Manage new account setups for members, properties, and partners.
• Follow up on overdue balances and coordinate reminders to account holders.
• Assist with lease/rental renewals and related invoicing.
• Update recurring payment information and AR billing changes.

Monthly

• Generate recurring invoices and process pre-authorized payments (PAP), credit card transactions, and cheque payments.
• Reconcile statements and assist with billings.
• Prepare account statements and communicate balances to account holders.

Period-End / Month-End

• Prepare and reconcile aged AR summaries and trial balance reports.
• Perform subledger-to-GL reconciliations and adjustments.
• Record accruals and reversing entries for multiple accounts and entities.
• Support detailed AR reporting for management review.
• Reclassify AR entries as required and assist in preparing AR balance sheet schedules.

Qualifications

• Education: Diploma or degree in Accounting, Finance, or related field preferred or equivalent experience.
• Experience: 2–4 years in accounts receivable, billing, or general accounting.
• Technical Skills:
  • Proficiency with accounting and ERP systems.
  • Intermediate Excel skills (pivot tables, VLOOKUP, reconciliations).
• Soft Skills:
  • Strong attention to detail and accuracy.
  • Excellent communication and organizational skills.
  • Ability to prioritize and meet deadlines in a high-volume environment.

Key Competencies

• Strong problem-solving and analytical thinking.
• Proactive follow-up on outstanding items.
• Ability to collaborate with various parties within the organization.
• Commitment to maintaining data integrity and confidentiality.

ClubLink is an equal opportunity employer committed to providing an inclusive workplace. Please contact jobs@clublink.ca if a workplace accommodation is needed throughout the selection process. Thank you for your interest in ClubLink.