##Position Details

Posting Information

Posting Number

CK54049P

Position Title

Legislative Clerk (6 month term)

No. of Staff Required

1

Position Type

Term

If Term position, enter length of Term in months

6 months

Position Groups

CUPE Civic

Division

City Clerk (DV120)

Department

City Clerk (DP120)

Department Name

Branch

Records & Information (BR228)

Organizational Information

Purpose of your Position - Non Union

Classification Summary - Union

Do you have a passion for public service? We are seeking a dynamic administrative professional to join the Office of the City Clerk and make a difference! The Legislative Clerk provides clerical, records management and administrative support services in the Office of the City Clerk, a fast-paced office environment. In this role you will provide direct assistance to members of the public, support Council meetings and public hearings, assist with financial and budget activities, and perform a diverse range of other responsibilities in support of the core functions of the Office of the City Clerk.

If you have a keen eye for detail, interest in local government, computer and excel proficiency, strong teamwork and excellent communication and customer service skills, we want you!

Duties - Union

• Provides information to the public regarding various general inquires.

• Prepares and processes account receivable and payable transactions.

• Creates, inputs, updates and maintains various paper and electronic records.

• Responds to records management problems researches and recommends solutions and improvements, and trains staff on best practices.

• Liaises with the Records Storage Contractor to manage retrievals and entry of files into archive.

• Monitors all records through their entire life cycle based on established retention schedule, including handling of confidential information and destruction of documents.

• Enters development bylaws and maintains City of Kelowna Bylaw records and systems.

• Coordinates delivery of notices to the public as required under the legislation.

• Prepares correspondence submission of summaries for Public Hearings/Meetings.

• Collects tenders and records packages received in accordance with legislative requirements.

• Provides other administrative and clerical support, including backup to other departmental clerks.

Results and Activities - Non union

Credentials - Union

• High school graduation or equivalent

• Experience

Knowledge - Non Union

Skills & Abilities - Non Union

Competencies

• Attention to Detail
• Computer Literacy
• Service Excellence
• Teamwork

Posting Text

Physical Demands

• Lifting and carrying up to approximately 25 pounds.

• Push/ pull activities with weight.

• Sitting and standing for long periods of time.

Special Instructions to Applicant

Additional Hiring Information

Please attach copies of your education/membership(s) as “other documents”.

Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.

Positions that become vacant within the same classification may be filled as a result of this posting if the vacancy occurs within 30 days of closing.

The City of Kelowna is committed to being an organization that values and reflects its community’s diverse population, and to fostering an equitable, inclusive and progressive work environment where everyone can be their authentic self and feels a sense of belonging.

Pay Rate

Starts at $30.64 per hour with a 2-step progression to $34.29 per hour plus 14% in lieu of vacation, statutory holidays and benefits

Posting Date

03/11/2026

Closing Date

03/31/2026

Days of Work

Monday to Friday

Standard Hours per Day

7

Hours of Work

8am to 4pm

Work Location

CITY HALL

Specify Work Location

##Documents Needed to Apply

Required Documents

• Resume

Optional Documents

• Cover Letter

• Other Document 1

• Other Document 2

• Other Document 3