Executive Operations Assistant
Top Benefits
About the role
Caravan Digital Studios, in partnership with Creative Artists Agency, works with the world’s most iconic celebrities and athletes to co-found companies. Our extensive experience across gaming, e-commerce, consumer internet, and media allows us to serve as trusted partners to the artists we co-create with.
We believe new ventures will shape the future of Hollywood, sports, and gaming — creating genuine, lasting connections between fans and talent that were never possible before. Our team uses proprietary data and unmatched reach to spot unique opportunities and build authentic brands with built-in audiences from day one.
A few of our brands: https://aunubeauty.com/ https://hinote.com/ https://gethai.com/
Caravan Digital Studios is seeking an Executive Operations Assistant to support its Co-Founder & CEO, who requires extensive calendar management and travel coordination. The role will also entail providing executive support to project leads, as needed.
The Executive Operations Assistant will partner closely with the CEO across a wide range of priorities in a fast-paced, entrepreneurial environment. This person will develop deep fluency in all of the CEO’s projects, prioritizing, organizing, and executing related tasks with precision. The ideal candidate is solution-oriented, exceptionally detail-driven, and brings superior communication and organizational skills. They thrive working independently, perform well under pressure, and handle a high volume of varied activities and confidential matters with absolute discretion.
Responsibilities
Executive Support 70-75% Own an extremely active calendar of meetings, calls, and appointments across internal and external stakeholders — planning, coordinating, and ensuring the schedule is respected by all attendees. Manage complex global travel end-to-end: flights, hotels, and car services. Prepare detailed itineraries for approval that meet schedule and budget requirements, arrange all travel-related meetings, and work with travel agencies and airline/hospitality loyalty programs to deliver a seamless travel experience. Monitor, triage, and respond to incoming correspondence, communicating professionally on behalf of the CEO, Board members, and senior executives — serving as the bridge between Caravan leadership and external stakeholders. Consistently stay ahead of upcoming events, appointments, and potential conflicts. Prioritize, determine the right course of action, and surface issues to the CEO or project leads before they become problems. Partner with the bookkeeper to organize reimbursable travel, personal expenses for tax filing, and invoices. Compose, prepare, and handle confidential material and correspondence with discretion. Keep the CEO consistently informed of upcoming commitments, following up to keep the schedule on track and adjusting as needed. Use deep knowledge of the schedule, stakeholders, and priorities to intercept and solve issues before they escalate.
Personal Support 25-30% Organize and arrange home deliveries and tradespeople as needed Pick up and drop off groceries when CEO is out of town
Tools You'll Use Notion, Google Suite, Expensify, and Navan — familiarity with these is ideal Apple / IOS proficient
If you are a motivated individual with excellent organizational skills and a passion for providing exceptional executive support, we encourage you to apply.
Job Type: Full-time
Salary: $85,000.00-$100,000.00 per year
Benefits: Dental care Extended health care Vision care Paid time off Work from home Casual dress
Schedule: Monday to Friday Flexible to work within the hours of 8 AM- 6 PM as needed/required.
Not the right fit? Search for Executive Operations Assistant jobs in Vancouver, British Columbia, Canada
About Caravan
Alongside our partner, CAA, Caravan works hand-in-hand with the world’s most iconic artists and athletes to co-found companies, starting on day one. We believe in the power of influence to authentically drive growth and foster deep loyalty between brand & consumer.
At Caravan, entrepreneurship runs deep. We are pioneers in the celebrity-founded model of company creation. We pride ourselves on diving into product categories that are often overlooked or untouched and creatively solving real consumer problems. Our team excels at leveraging proprietary data and reach to identify unique opportunities and build authentic brands with an immediate audience. Our extensive experience co-founding, operating and investing in companies allows us to serve as trusted partners to the artists we co-create with.
Similar Jobs
Executive Operations Assistant
Top Benefits
About the role
Caravan Digital Studios, in partnership with Creative Artists Agency, works with the world’s most iconic celebrities and athletes to co-found companies. Our extensive experience across gaming, e-commerce, consumer internet, and media allows us to serve as trusted partners to the artists we co-create with.
We believe new ventures will shape the future of Hollywood, sports, and gaming — creating genuine, lasting connections between fans and talent that were never possible before. Our team uses proprietary data and unmatched reach to spot unique opportunities and build authentic brands with built-in audiences from day one.
A few of our brands: https://aunubeauty.com/ https://hinote.com/ https://gethai.com/
Caravan Digital Studios is seeking an Executive Operations Assistant to support its Co-Founder & CEO, who requires extensive calendar management and travel coordination. The role will also entail providing executive support to project leads, as needed.
The Executive Operations Assistant will partner closely with the CEO across a wide range of priorities in a fast-paced, entrepreneurial environment. This person will develop deep fluency in all of the CEO’s projects, prioritizing, organizing, and executing related tasks with precision. The ideal candidate is solution-oriented, exceptionally detail-driven, and brings superior communication and organizational skills. They thrive working independently, perform well under pressure, and handle a high volume of varied activities and confidential matters with absolute discretion.
Responsibilities
Executive Support 70-75% Own an extremely active calendar of meetings, calls, and appointments across internal and external stakeholders — planning, coordinating, and ensuring the schedule is respected by all attendees. Manage complex global travel end-to-end: flights, hotels, and car services. Prepare detailed itineraries for approval that meet schedule and budget requirements, arrange all travel-related meetings, and work with travel agencies and airline/hospitality loyalty programs to deliver a seamless travel experience. Monitor, triage, and respond to incoming correspondence, communicating professionally on behalf of the CEO, Board members, and senior executives — serving as the bridge between Caravan leadership and external stakeholders. Consistently stay ahead of upcoming events, appointments, and potential conflicts. Prioritize, determine the right course of action, and surface issues to the CEO or project leads before they become problems. Partner with the bookkeeper to organize reimbursable travel, personal expenses for tax filing, and invoices. Compose, prepare, and handle confidential material and correspondence with discretion. Keep the CEO consistently informed of upcoming commitments, following up to keep the schedule on track and adjusting as needed. Use deep knowledge of the schedule, stakeholders, and priorities to intercept and solve issues before they escalate.
Personal Support 25-30% Organize and arrange home deliveries and tradespeople as needed Pick up and drop off groceries when CEO is out of town
Tools You'll Use Notion, Google Suite, Expensify, and Navan — familiarity with these is ideal Apple / IOS proficient
If you are a motivated individual with excellent organizational skills and a passion for providing exceptional executive support, we encourage you to apply.
Job Type: Full-time
Salary: $85,000.00-$100,000.00 per year
Benefits: Dental care Extended health care Vision care Paid time off Work from home Casual dress
Schedule: Monday to Friday Flexible to work within the hours of 8 AM- 6 PM as needed/required.
Not the right fit? Search for Executive Operations Assistant jobs in Vancouver, British Columbia, Canada
About Caravan
Alongside our partner, CAA, Caravan works hand-in-hand with the world’s most iconic artists and athletes to co-found companies, starting on day one. We believe in the power of influence to authentically drive growth and foster deep loyalty between brand & consumer.
At Caravan, entrepreneurship runs deep. We are pioneers in the celebrity-founded model of company creation. We pride ourselves on diving into product categories that are often overlooked or untouched and creatively solving real consumer problems. Our team excels at leveraging proprietary data and reach to identify unique opportunities and build authentic brands with an immediate audience. Our extensive experience co-founding, operating and investing in companies allows us to serve as trusted partners to the artists we co-create with.