Job Description

Overview

We are looking for an Operations Support Clerk to join our team in Saskatoon, SK. This position provides administrative and operational support to Project Managers, Project Coordinators, and field teams to ensure projects and operational activities are documented, tracked, and supported effectively. The role focuses on coordinating project‑related administrative tasks, maintaining records and documentation, and supporting internal processes that enable timely and accurate project execution.

Working closely with the PMO, Field Services, Engineering, and Technical Support teams, the Operations Support Clerk helps maintain organization, consistency, and visibility across projects and operational activities.

Responsibilities

Project & Operational Administrative Support

• Provide day‑to‑day administrative support for projects and operational activities.
• Assist with setup, updates, and maintenance of project‑related information and records.
• Support internal requests related to project administration and operational coordination.
• Ensure required documentation is completed, organized, and accessible to stakeholders.

Timekeeping, Reporting & Data Support

• Support project task and timecard setup to ensure accurate tracking of effort and costs.
• Assist with preparation and distribution of routine project, maintenance, or operational status reports.
• Help maintain data accuracy across project tracking and reporting tools.
• Respond to internal inquiries related to project and operational data.

Documentation, Submittals & Compliance Support

• Assist with preparation, organization, and submission of project documentation and deliverables.
• Support document control practices to ensure PMO and operational documents remain current.
• Help maintain compliance with internal procedures and documentation standards.
• Provide support for audit or review requests by locating and organizing documentation.

Continuous Improvement & Team Support

• Support updates to procedures, checklists, and working instructions.
• Participate in identifying opportunities to improve administrative and operational processes.
• Assist with testing or rollout of new tools, systems, or process changes.
• Provide general support to the PMO and Project Managers as needed.

This list of responsibilities might not cover everything you'll end up doing.

Qualifications

Education

• Post‑secondary education or diploma in Administration, Business, or a related field, or equivalent experience.

Experience

• 1+ years of experience in an administrative, operations support, or project coordination role.
• Experience supporting projects or field‑based operations is an asset.
• Technical Skills:
• Proficiency with Microsoft 365 applications (Excel, Word, Outlook).
• Ability to learn and work within project tracking and ticketing systems.
• Strong organizational and data‑management skills.

Required Competencies

• Organization & Attention to Detail: Ability to manage multiple tasks accurately and consistently.
• Communication: Ability to interact professionally with internal stakeholders.
• Team Support: Willingness to assist where needed in a fast‑paced, collaborative environment.

Preferred Qualifications

• Experience working in a PMO or project‑based organization.

• Experience supporting construction, maintenance, or field services environments.

• Familiarity with ticketing or workflow systems.

Benefits

We offer a Total Rewards plan designed with you and your family’s health and wellness in mind that includes:

• Paid days off (i.e. vacation, sick days, bereavement leave)
• Health and Dental plans
• Retirement plans
• Employee and Family Assistance Program (EFAP)
• Employee referral program
• Employee Stock Purchase Program (ESPP)

We welcome applicants from all backgrounds, regardless of race, color, religion, sex, veteran status, sexual orientation, gender identity, national origin, age, or disability or any other protected characteristics in accordance with applicable federal, state/provincial, and local laws. We're committed to creating a workplace where everyone feels valued and respected.

We appreciate all responses and will acknowledge only those being considered for an interview.

We respectfully request no calls or unsolicited resumes from Agencies.