About the role
Duties and Responsibilities:
Reporting to the Assistant Director, and the Senior Admissions Assistant, this is one of four positions that carry out the preliminary evaluation of applicant files and the initial preparation of data, documents and hard-copy student files in support of the undergraduate application process.
The tasks include carrying out the preliminary evaluation of applicant files; the receipt and processing of data from the Ontario Universities Application Centre; the sorting and processing of over 40,000 documents received in support of the application process; the production of applicant acknowledgement letters and offers of admission; monitoring the collation and mailing of all acknowledgement packages and offers.
The incumbent coordinates key information processes which include: scanning, importing and indexing of prospective student application materials and supporting documents; as well as entering test scores and other documents in the Student Information System.
Other duties include responding to inquiries from students, other offices and the public regarding general admission requirements, document receipt, admission packages and registration procedures.
Qualifications:
The incumbent must possess the following qualifications:
- Sound knowledge of academic regulations and policies
- Excellent organization skills with the ability to multi-task, to determine priorities, and to work under pressure to meet deadlines
- Exercise judgment, resourcefulness and initiative in daily problem solving
- Strong computer skills with an in-depth knowledge of all current software that supports the student record database. A good working knowledge of Microsoft applications (e.g. Word, Excel)
- Demonstrated experience working with electronic data records
- Adaptive to changing environments
- Effective team member
- Exceptional attention to detail/accuracy
- Good interpersonal skills as well as written and verbal communication skills
- Knowledge of the Banner software program or other student information system an asset
Education and Experience:
The above is normally acquired through the completion of:
- Two (2) year post-secondary program
- Minimum five (5) years related experience
HR Note:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
About Carleton University
Carleton University, Canada’s capital university is situated on a beautiful campus bordered by the sparkling Rideau River and Canal, Carleton is just minutes from the heart of our nation’s government and enjoys easy access to the many organizations, associations and businesses which thrive in Ottawa. Many of Ontario’s leading high tech companies surround our campus where cutting-edge research joins with highly innovative teaching to solve real-life problems. Members of a dynamic, research-intensive university, Carleton’s faculty and staff provide a superior learning experience for our fine students who hail from every province and from over 100 countries around the world.
About the role
Duties and Responsibilities:
Reporting to the Assistant Director, and the Senior Admissions Assistant, this is one of four positions that carry out the preliminary evaluation of applicant files and the initial preparation of data, documents and hard-copy student files in support of the undergraduate application process.
The tasks include carrying out the preliminary evaluation of applicant files; the receipt and processing of data from the Ontario Universities Application Centre; the sorting and processing of over 40,000 documents received in support of the application process; the production of applicant acknowledgement letters and offers of admission; monitoring the collation and mailing of all acknowledgement packages and offers.
The incumbent coordinates key information processes which include: scanning, importing and indexing of prospective student application materials and supporting documents; as well as entering test scores and other documents in the Student Information System.
Other duties include responding to inquiries from students, other offices and the public regarding general admission requirements, document receipt, admission packages and registration procedures.
Qualifications:
The incumbent must possess the following qualifications:
- Sound knowledge of academic regulations and policies
- Excellent organization skills with the ability to multi-task, to determine priorities, and to work under pressure to meet deadlines
- Exercise judgment, resourcefulness and initiative in daily problem solving
- Strong computer skills with an in-depth knowledge of all current software that supports the student record database. A good working knowledge of Microsoft applications (e.g. Word, Excel)
- Demonstrated experience working with electronic data records
- Adaptive to changing environments
- Effective team member
- Exceptional attention to detail/accuracy
- Good interpersonal skills as well as written and verbal communication skills
- Knowledge of the Banner software program or other student information system an asset
Education and Experience:
The above is normally acquired through the completion of:
- Two (2) year post-secondary program
- Minimum five (5) years related experience
HR Note:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
About Carleton University
Carleton University, Canada’s capital university is situated on a beautiful campus bordered by the sparkling Rideau River and Canal, Carleton is just minutes from the heart of our nation’s government and enjoys easy access to the many organizations, associations and businesses which thrive in Ottawa. Many of Ontario’s leading high tech companies surround our campus where cutting-edge research joins with highly innovative teaching to solve real-life problems. Members of a dynamic, research-intensive university, Carleton’s faculty and staff provide a superior learning experience for our fine students who hail from every province and from over 100 countries around the world.