##About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

##About Us

The Schulich School of Medicine & Dentistry provides outstanding education within a research-intensive, distributed learning environment, where tomorrow's physicians, dentists and health researchers and other scholars learn to be socially responsible leaders in the advvancement of human health. The Schulich School of Medicine & Dentistry is the largest Faculty on campus and employs over 2,000 part-time and full-time faculty and over 1,200 staff.

##Responsibilities

The Coordinator-Officer will perform a wide range of administrative duties to support the department by:

• Support the coordination of clinical and research activities, including participant scheduling, documentation preparation, and communication with research teams and institutional partners.
• Maintain accurate administrative records, ensuring organization, diligence, and compliance with institutional policies, privacy requirements, and regulatory standards.
• Provide independent administrative and coordination support for academic initatives, including meetings, presentations, and reports, while troubleshooting issues and ensuring smooth operations across clinical, academic, and research activities.

The incumbent will carry out administrative functions, communicate and build relationships with a wide range of internal and external contacts. The Coordinator-Officer will anticipate and resolve issues, coordinate projects, and the implementation of administrative systems and procedures. The incumbent will serve as a principal source of information regarding administrative functions, and may monitor budgets and financial processes. The incumbent may be required to provide analysis, information and reports on primary business objectives (e.g. student applications, research funding, budget for event).

Qualifications

Education:

• Undergraduate Degree, in Business Management/Administration preferred

Experience:

• 1 year of administrative experience in an office environment

Skills, Abilities & Expertise:

• Knowledge of general office procedures
• Familiarity with financial records management
• Familiarity with Human Resources principles and practices
• Familiarity with University policies and procedures preferred
• Ability to ensure expenditures and resources are within allotments, and to make appropriate modifications when required
• Ability to foster collaboration and respect among team members
• Communication skills with confidence interacting with individuals at all levels of an organization
• Intermediate computer skills in Microsoft Office Suite
• Ability to apply creativity, innovation and resourcefulness to daily work
• Customer service skills with a desire to achieve results in a professional and timely manner
• Detail-oriented with an ability to function and process information with high levels of accuracy
• Ability to create a positive impression while interacting with others and responding to inquiries, by telephone, in person or electronically
• Results-oriented with an ability to handle many tasks and maintain a high level of individual and team performance

##Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

##Background Checks

While transcripts are not required for the interview, they are mandatory prior to any offer of employment.

##Affirmation Policy

Western, like many postsecondary institutions in Canada, is moving beyond sole reliance upon Indigenous self-identification in its hiring processes. This is to safeguard against the use of incorrect, incomplete, or misleading information in circumstances in which a candidate has made a declaration of Indigenous citizenship or membership. Candidates who are invited for an interview or who are short-listed, and who have made a declaration of Indigenous citizenship or membership for material advantage at Western, including where required or preferred for the position, will be asked to have their declaration of Indigenous citizenship or membership affirmed through a relational accountability process, led by the Office of Indigenous Initiatives (OII), that is consistent with Indigenous ways of knowing, being, and doing. Please contact the OII directly for details on the affirmation processes: https://indigenous.uwo.ca/. The policy can be viewed at: POLICY 1.58 - Affirming Declarations of Indigenous Citizenship or Membership at Western University.

##Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

##Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

##Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.