About Beem Credit Union Beem is a new credit union with 80 years of history. Rising to the rapidly evolving challenges of the financial services industry and inspired by cooperative values, our founding credit unions recognized that we can do more together. Beem means light. It means energy. It means a brighter financial future. United as Beem, we are combining our strengths to better serve our members. As of January 1, 2025, Beem will be one of BC’s largest provincially regulated credit unions, supporting the financial wellness of 193,000 members from 66 branches across the province with $17 billion in assets under administration. Learn more about our journey at www.beemcreditunion.ca.

What this role is all about: The Premises Coordinator is the welcoming face and operational backbone of our office hub locations. This role blends hospitality, administrative support, and facilities coordination to ensure a seamless and positive experience for employees, guests, and vendors. The ideal candidate is proactive, detail-oriented, and passionate about creating a well-organized and inviting environment.

This position will be based on-site out of our downtown Kelowna Hub. What you will do: Front Of House Experience

• Greet and assist employees, guests, and vendors with professionalism and warmth.
• Support onboarding of new employees with workspace setup and orientation.
• Assists in parking management for employees.

Employee Experience

• Welcome and assist guests for meetings being hosted at the office hub.
• Support with workspace reservations.
• Assists in coordination of meal orders and setup for larger meetings and events.
• Proactively identifies and responds to employee needs to foster a positive, engaging, and elevated office experience.

Operational Effectiveness

• Conducts regular walk throughs to ensure all hotelling and meeting spaces are clean and ready for booking.
• Liaise with cleaning, maintenance, and security teams to ensure smooth operations.
• Monitor cleanliness and organization of common areas, kitchens, and conference rooms.
• Maintain inventory of office supplies, snacks, and other consumables.
• Assists the Premises Specialist when required. Provides support to the broader premises team as needed.

Office Administration

• Daily mail management.
• Submits and coordinates courier requests.
• Manages requests for stationary for designated region.
• Manages requests for coffee/water supplies for the designated region.
• Assists in invoice management by allocating costs within our accounts payable system in readiness for approvals.
• Works to keep all Premises documentation updated and well organized.

Workplace Experience

• Identify and implement opportunities to create engaging events and experiences that enhance the employee experience.
• Provides basic office equipment and amenities to employees when required.

Security & Safety

• Manages visitor check-in/check-out procedures.
• Onsite First Aid representative and conducts all employee OHS orientations for your dedicated location.
• Respond to premises-related requests and escalate issues as needed.

What you will bring:

• 1-2 years' experience in a corporate or co-working environments
• Familiarity with hotelling/meeting booking systems
• Experience with invoice coding or financial tracking systems (Chrome River is preferred).
• Strong problem-solving skills with the ability to troubleshoot issues and implement practical solutions quickly
• Equivalent combination of education and experience may be considered
• Must be able to work at the designated office hub location full time

What you will gain:

• The salary range for this position is $59,000 - $63,000 per annum.
• Extended health care, dental coverage, and disability coverage
• Favorable vacation benefits - paid time off to recharge!
• RRSP with Employer contributions, and the option to contribute yourself
• Special banking perks - including mortgage and lending products

At Beem we are BOLD and Always Welcoming and our values are at the forefront of everything we do!

• Build Together: You are a team player who thrives on collaboration, sparks ideas, and fosters inclusivity.
• Own It: You are ready to take charge, drive change, and deliver outstanding results.
• Lead with Agility: You are a dynamic, adaptable thinker who thrives on challenge and innovation.
• Driven by Curiosity: You are eager to explore, learn, and shape the future.

Ready to join? Visit us at www.beemcreditunion.ca to learn more about what it’s like to work for Beem Credit Union! We sincerely thank all applicants for their interest; however, only shortlisted candidates will be contacted for an interview.

We at Beem Credit Union are committed to ensuring inclusive employment practices and an accessible business environment for our employees. We do not discriminate based on any protected attribute covered by the Human Rights Code and encourage all qualified candidates to apply. We are committed to a fair and equitable hiring process for all candidates. All applications are reviewed by a member of our team. Beem Credit Union serves communities across many traditional Territories and Treaty areas in British Columbia. We are grateful to live and work on this land and are committed to reconciliation, decolonization, and building strong, connected relationships.