Registration, Academic Scheduling and Transfer Credit Clerk
About the role
Position Information
Position Title
Registration, Academic Scheduling and Transfer Credit Clerk
Department/Unit
Registrar's Office
Location
Halifax, Nova Scotia, Canada
Posting Number
S188-25
Employee Group
None
Position Type
Temporary
Duration of Contract (if applicable)
until August 2026
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$27.37 per hour, 32.5 hours per week
Classification
Provisional Statement
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Registrar’s Office (RO) is a large, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Reporting to the Senior Coordinator, Registration and Academic Scheduling, the Registration, Academic Scheduling and Transfer Credit Clerk is responsible for the production and maintenance of the University’s approved course catalogue, the maintenance of the academic timetable, and the production and implementation of the formal examination schedule. The incumbent is also responsible, on a consultative basis, to review and assess transfer credits for university equivalency, ensuring adherence to established guidelines. They will contact academic departments, provide course information, record courses not previously assessed, and update Dalhousie’s database once the assessment is completed.
Key Responsibilities
-
Maintain the University’s academic timetable, including additions, deletions, and modifications to course offerings.
-
Liaise with academic departments and internal staff regarding course offerings and related details, including troubleshooting errors that may be affecting students’ ability to register in courses.
-
Maintain the University’s Approved Course Catalogue, including additions, deletions, and modifications, ensuring consistency with University policies and regulations.
-
Participate in the distribution of duties, daily tasks, and training of temporary and student staff.
-
Review transcripts to determine if a course outline or description is necessary for their particular degree program and delegates accordingly while adhering to university policies.
-
Ensure accurate and efficient processing of transfer credit while assigning transfer credits utilizing the current academic calendar and delegates accordingly.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications
-
Completion of Business/Office Administration program
-
Approximately five years’ related work experience (or equivalent combination of training and experience).
-
Proficiency in MS Office (Word, Excel, Access).
-
Excellent communication, interpersonal and organizational skills.
-
Ability to work independently with close attention to detail, and ability to establish priorities to meet conflicting deadlines.
Assets
-
Experience with Banner Production, or a related system.
-
Experience with Infosilem EnCampus Suite.
-
Experience in a university environment.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies, in particular:
-
Respect & Inclusion
-
Adaptability
-
Knowledge & Thinking Skills
-
Communication
-
Service
Additional Information
Application Consideration
Temporary assignments for NSGEU77 bargaining unit applicants may be considered.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.
Posting Detail Information
Number of Vacancies
1
Open Date
10/06/2025
Close Date
10/13/2025
Open Until Filled
No
Special Instructions to Applicant
Quick Link for Direct Access to Posting
About Dalhousie University
One of Canada's leading universities, Dalhousie University is widely recognized for outstanding academic quality and teaching, and a broad range of educational and research opportunities.
Located in Halifax and Truro, Nova Scotia, Dalhousie attracts students from around the world. Since 1818, we've been inspiring students, faculty, staff, and graduates to make significant contributions to our region, Canada, and the world.
Registration, Academic Scheduling and Transfer Credit Clerk
About the role
Position Information
Position Title
Registration, Academic Scheduling and Transfer Credit Clerk
Department/Unit
Registrar's Office
Location
Halifax, Nova Scotia, Canada
Posting Number
S188-25
Employee Group
None
Position Type
Temporary
Duration of Contract (if applicable)
until August 2026
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$27.37 per hour, 32.5 hours per week
Classification
Provisional Statement
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Registrar’s Office (RO) is a large, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Reporting to the Senior Coordinator, Registration and Academic Scheduling, the Registration, Academic Scheduling and Transfer Credit Clerk is responsible for the production and maintenance of the University’s approved course catalogue, the maintenance of the academic timetable, and the production and implementation of the formal examination schedule. The incumbent is also responsible, on a consultative basis, to review and assess transfer credits for university equivalency, ensuring adherence to established guidelines. They will contact academic departments, provide course information, record courses not previously assessed, and update Dalhousie’s database once the assessment is completed.
Key Responsibilities
-
Maintain the University’s academic timetable, including additions, deletions, and modifications to course offerings.
-
Liaise with academic departments and internal staff regarding course offerings and related details, including troubleshooting errors that may be affecting students’ ability to register in courses.
-
Maintain the University’s Approved Course Catalogue, including additions, deletions, and modifications, ensuring consistency with University policies and regulations.
-
Participate in the distribution of duties, daily tasks, and training of temporary and student staff.
-
Review transcripts to determine if a course outline or description is necessary for their particular degree program and delegates accordingly while adhering to university policies.
-
Ensure accurate and efficient processing of transfer credit while assigning transfer credits utilizing the current academic calendar and delegates accordingly.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications
-
Completion of Business/Office Administration program
-
Approximately five years’ related work experience (or equivalent combination of training and experience).
-
Proficiency in MS Office (Word, Excel, Access).
-
Excellent communication, interpersonal and organizational skills.
-
Ability to work independently with close attention to detail, and ability to establish priorities to meet conflicting deadlines.
Assets
-
Experience with Banner Production, or a related system.
-
Experience with Infosilem EnCampus Suite.
-
Experience in a university environment.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies, in particular:
-
Respect & Inclusion
-
Adaptability
-
Knowledge & Thinking Skills
-
Communication
-
Service
Additional Information
Application Consideration
Temporary assignments for NSGEU77 bargaining unit applicants may be considered.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.
Posting Detail Information
Number of Vacancies
1
Open Date
10/06/2025
Close Date
10/13/2025
Open Until Filled
No
Special Instructions to Applicant
Quick Link for Direct Access to Posting
About Dalhousie University
One of Canada's leading universities, Dalhousie University is widely recognized for outstanding academic quality and teaching, and a broad range of educational and research opportunities.
Located in Halifax and Truro, Nova Scotia, Dalhousie attracts students from around the world. Since 1818, we've been inspiring students, faculty, staff, and graduates to make significant contributions to our region, Canada, and the world.