Administrative Assistant
About the role
Natural Resources Management
Thunder Bay
Full-time
Contract
Overview
Natural resources management is the stewardship of both public and private (mainly) forested landscapes, intending to balance ecological sustainability, economic viability, and societal acceptance of prescribed land use.
Responsibilities
- Directly responsible for providing advanced and continuous administrative support & communication to the Dean, the program chairs, faculty members, contract lecturers, and technologists as deemed necessary.
- Provide high-quality, advanced internal & external customer service, in person, by telephone, Zoom or other interactive media, or by email.
- Faculty Timetable Representative - working directly with Scheduling in the new Data Capture Utility; timetable data entry and revision; liaising with service course departments to coordinate scheduling; ensuring academic pathways agree with the current calendar of course/program requirements.
- Schedule and monitor appointments and meetings, collate documents for meetings/appointments, to ensure the Dean has all pertinent information before meetings and gather supportive documentation; summarize time management details for the Dean.
- Ensure the Annual Reports of academic staff are submitted on time and correctly according to the LU BOG and LUFA Collective Agreement.
- Assist the Dean with student appeals (e.g. reappraisal, academic fraud, plagiarism), collate all data and records, coordinate meetings, schedule meetings with appointed committee members, take notes during meetings, record dates, times, and ensure that the time deadlines are met during the procedures.
- Facilitate on-campus activities/orientation for new staff members.
Qualifications
- Post-secondary education in Business Administration or 3+ years’ work experience reflecting the skills and ability to carry out administrative responsibility, particularly at post-secondary institutions. A good understanding of Canadian University processes would be an asset.
- Proficiency in Microsoft Office, Adobe, Google Drive/Email, Google Sheets, D2L, Infosilem, Datatel/Colleague/Ellucian, and Concur; basic accounting and Internet-based research skills and can adapt and learn new systems and software quickly.
- Excellent organizational and time management skills.
- Ability to multitask and work under tight deadlines.
- Ability to work in a team setting and independently.
- Ability to take initiative and plan;
- Be flexible, adaptable, and capable of working and problem-solving on short notice and on the fly.
- Excellent interpersonal skills.
- Must have project management knowledge, public relations & excellent customer service
Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities, and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. This is in accordance with Canadian immigration requirements.
Lakehead University has a goal to recruit and retain a diverse workforce as measured by increasing representation of underrepresented groups among applicants, candidates, and hires. Experience working with Indigenous or racialized communities, and/or members of other equity-deserving groups, is a strong asset. A lived experience or worked experience of any of these issues is preferred.
We appreciate your interest; Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343-8010 ext. 8334 or human.resources@lakeheadu.ca to make appropriate arrangements.
Why Lakehead
Application Deadline:
Monday, September 29, 2025 - 11:59pm
Salary:
Level 5 $46,264.40 - 54,563.60
No, not eligible for benefits
Contact Information:
Reference Number:
COPE-25-17
Application Deadline:
Monday, September 29, 2025 - 11:59pm
Salary:
Level 5 $46,264.40 - 54,563.60
No, not eligible for benefits
Contact Information:
Reference Number:
COPE-25-17
About Lakehead University
Lakehead University offers an exceptional and unconventional education that can help you become who you want to be.
The University’s focus is nurturing scholarship. Lakehead is an innovative, comprehensive university that values the potential in all its students, giving them the highest chance of success. For every student who knows what they want to achieve and is committed to their own success, we provide an education focused on independent thinking, unconventional scholarship, and a close sense of community.
Over 8,700 students and 2,000 faculty and staff learn and work in ten faculties at Lakehead Orillia and Lakehead Thunder Bay, home to Ontario’s first new Faculty of Law in 44 years. Lakehead is consistently among Canada’s Top 10 undergraduate universities in Maclean’s Magazine University Rankings), as well as ranking highly in Canada for its innovative research (Re$earch Infosource).
Lakehead Orillia maintains its Leadership in Energy and Environmental Design (LEED®) status.
Click the link to take a virtual or an in-person tour - www.lakeheadu.ca/future-students/campus-tours
Click the link to ask questions about Lakehead University - www.lakeheadu.ca/studentcentral/ask-lakehead
For more information about Lakehead University, visit www.lakeheadu.ca.
Administrative Assistant
About the role
Natural Resources Management
Thunder Bay
Full-time
Contract
Overview
Natural resources management is the stewardship of both public and private (mainly) forested landscapes, intending to balance ecological sustainability, economic viability, and societal acceptance of prescribed land use.
Responsibilities
- Directly responsible for providing advanced and continuous administrative support & communication to the Dean, the program chairs, faculty members, contract lecturers, and technologists as deemed necessary.
- Provide high-quality, advanced internal & external customer service, in person, by telephone, Zoom or other interactive media, or by email.
- Faculty Timetable Representative - working directly with Scheduling in the new Data Capture Utility; timetable data entry and revision; liaising with service course departments to coordinate scheduling; ensuring academic pathways agree with the current calendar of course/program requirements.
- Schedule and monitor appointments and meetings, collate documents for meetings/appointments, to ensure the Dean has all pertinent information before meetings and gather supportive documentation; summarize time management details for the Dean.
- Ensure the Annual Reports of academic staff are submitted on time and correctly according to the LU BOG and LUFA Collective Agreement.
- Assist the Dean with student appeals (e.g. reappraisal, academic fraud, plagiarism), collate all data and records, coordinate meetings, schedule meetings with appointed committee members, take notes during meetings, record dates, times, and ensure that the time deadlines are met during the procedures.
- Facilitate on-campus activities/orientation for new staff members.
Qualifications
- Post-secondary education in Business Administration or 3+ years’ work experience reflecting the skills and ability to carry out administrative responsibility, particularly at post-secondary institutions. A good understanding of Canadian University processes would be an asset.
- Proficiency in Microsoft Office, Adobe, Google Drive/Email, Google Sheets, D2L, Infosilem, Datatel/Colleague/Ellucian, and Concur; basic accounting and Internet-based research skills and can adapt and learn new systems and software quickly.
- Excellent organizational and time management skills.
- Ability to multitask and work under tight deadlines.
- Ability to work in a team setting and independently.
- Ability to take initiative and plan;
- Be flexible, adaptable, and capable of working and problem-solving on short notice and on the fly.
- Excellent interpersonal skills.
- Must have project management knowledge, public relations & excellent customer service
Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities, and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. This is in accordance with Canadian immigration requirements.
Lakehead University has a goal to recruit and retain a diverse workforce as measured by increasing representation of underrepresented groups among applicants, candidates, and hires. Experience working with Indigenous or racialized communities, and/or members of other equity-deserving groups, is a strong asset. A lived experience or worked experience of any of these issues is preferred.
We appreciate your interest; Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343-8010 ext. 8334 or human.resources@lakeheadu.ca to make appropriate arrangements.
Why Lakehead
Application Deadline:
Monday, September 29, 2025 - 11:59pm
Salary:
Level 5 $46,264.40 - 54,563.60
No, not eligible for benefits
Contact Information:
Reference Number:
COPE-25-17
Application Deadline:
Monday, September 29, 2025 - 11:59pm
Salary:
Level 5 $46,264.40 - 54,563.60
No, not eligible for benefits
Contact Information:
Reference Number:
COPE-25-17
About Lakehead University
Lakehead University offers an exceptional and unconventional education that can help you become who you want to be.
The University’s focus is nurturing scholarship. Lakehead is an innovative, comprehensive university that values the potential in all its students, giving them the highest chance of success. For every student who knows what they want to achieve and is committed to their own success, we provide an education focused on independent thinking, unconventional scholarship, and a close sense of community.
Over 8,700 students and 2,000 faculty and staff learn and work in ten faculties at Lakehead Orillia and Lakehead Thunder Bay, home to Ontario’s first new Faculty of Law in 44 years. Lakehead is consistently among Canada’s Top 10 undergraduate universities in Maclean’s Magazine University Rankings), as well as ranking highly in Canada for its innovative research (Re$earch Infosource).
Lakehead Orillia maintains its Leadership in Energy and Environmental Design (LEED®) status.
Click the link to take a virtual or an in-person tour - www.lakeheadu.ca/future-students/campus-tours
Click the link to ask questions about Lakehead University - www.lakeheadu.ca/studentcentral/ask-lakehead
For more information about Lakehead University, visit www.lakeheadu.ca.