Summary:

TheAccounting Assistantprovides transactional and administrative support to the finance team during a period of process improvement and system transition.

This role focuses on supporting day-to-day accounting operations, maintaining data accuracy, and assisting with documentation and cleanup activities. The position does not own accounting functions and works under the guidance of the Assistant Controller.

Job Duties:

• Accounts Payable Support

  Enter and code vendor invoices accurately

  Match invoices to purchase orders and supporting documents

  Assist with payment preparation and tracking

  Follow up on missing or incomplete documentation

• Accounts Receivable Support

  Assist with cash application and basic receivable tracking

  Support customer account reconciliations (templates provided)

  Maintain organized records of payments and supporting documents

• Data Entry & Record Maintenance

  Maintain organized digital filing (SharePoint – required standard)

  Ensure all supporting documentation is complete and properly saved

  Assist with data cleanup and migration activities (e.g., Business Central rollout)

• Month-End Support

  Assist with preparation of schedules and working papers

  Support basic account reconciliations

  Prepare simple journal entries under supervision

• Operational & Administrative Support

  Assist with inventory-related data entry

  Support Shopify / POS invoice processing

  Assist with StatsCan and other administrative reporting

  Support charity bookkeeping (QuickBooks) as required

• Process & Documentation Support

  Follow established procedures, forms, and checklists

  Assist in documenting updated processes

  Identify and flag discrepancies, missing information, or process gaps

• Other duties as assigned.

Requirements:

• Bachelor's degree or diploma in Accounting, Finance, or Business Administration (Commerce), or working towards completion.
• Basic knowledge of accounting principles and practices.
• Effective attention to detail and a high degree of accuracy.
• Strong work ethic and positive team attitude.
• Excellent communication skills, both verbal and written.
• Strong willingness to learn in a changing environment.
• Experience in gathering data, compiling the proper information, and preparing financial reports
• Able to perform basic account reconciliations.
• Exposure to accounting systems (Navision, Business Central, Quick Books), budgets, and internal controls an asset
• Excellent teamwork and team building skills.
• High level of proficiency with Microsoft Office productivity suite – Comfortable in Excel (i.e., sorting, filtering, basic formulas; creating and using pivot tables, v-lookup, advanced data manipulation an asset).
• Retail, POS, or inventory-related experience an asset.