Project Administrator
Top Benefits
About the role
JOB INFORMATION
Requisition ID: 11803
Number of Vacancies: 1
Department: Major Projects (20000062) - Major Projects/Project Management 2 (30000503)
Salary Information: $69,160.00 - $86,359.00
Pay Scale Group: 6SA
Employment Type: Temporary until September 15, 2026
Weekly Hours: 35 Off Days: Saturday & Sunday Shift: Day
Posted On: September 4, 2025
Last Day to Apply: September 10, 2025
Reports to: Senior Project Manager
The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
The full Plan can be viewed on ttc.ca.
Career Opportunity
Looking for a new opportunity? We are looking for a Project Administrator to join our team!
What You Will Do
- Provide comprehensive administrative support to the Project Manager and project team, including senior engineers and analysts.
- Prepare, proofread, and format a variety of technical and confidential documents, reports, and correspondence.
- Coordinate the creation and timely submission of monthly and commission reports, tracking critical documents through approval stages.
- Organize meetings, manage calendars, and ensure the Project Manager’s schedule is optimized for efficiency.
- Maintain accurate and up-to-date project files and documentation using the document control system.
- Assist in budget preparation by compiling reports, justifications, and presentation materials.
- Act as a liaison for internal and external communications, screening calls and emails, and directing inquiries appropriately.
- Support project tracking and follow-up systems to ensure timely responses and actions.
- Occasionally substitute for other administrative staff and assist with travel arrangements and expense forms.
What Skills Do You Bring
- Communicate in a variety of mediums
- Maintain documentation and historical records
- Plan and organize activities / projects to meet section and organizational goals
- Use office technology, software and applications
- Understand and apply administrative policies, processes, and procedures
What Qualifications Do You Bring
- Completion of a post-secondary college diploma or university degree in a related discipline (business, administration or a technical field), or an equivalent combination of education, training, and experience.
- Minimum 5 years of administrative experience, in a project management, engineering or technical environment preferably involving large construction projects or infrastructure projects.
- Strong understanding of administrative concepts and practices, with demonstrated ability to support senior leadership and technical project teams.
- Proficient in current computer software relevant to the role, including Microsoft Office (Word, Excel, PowerPoint), SharePoint, and document control systems.
- Proven ability to produce high-volume, high-quality work under tight deadlines, while managing multiple responsibilities with minimal supervision.
- Skilled in tracking and managing critical project documents through various approval stages and maintaining organized project files.
- Experienced in minute-taking and coordinating technical meetings.
- Excellent communication and interpersonal skills, with the ability to work collaboratively in a dynamic, team-oriented environment.
- Demonstrated initiative, attention to detail, and strong organizational skills in a dynamic and demanding setting.
- Preferred industry background includes project management, construction, design or similar technical fields.
What We Offer
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
- A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
- Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being
Commitment to EDI
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.
About Toronto Transit Commission
The Toronto Transit Commission has a rich history dating back to 1921. Since that time, the TTC has grown to become North America's third largest transit system, providing 1.7 million customer journeys every workday, or around 540 million rides per year.
The TTC has a proud record for providing safe, reliable transit. Operating across five distinct modes of transportation, the TTC has developed a reputation for excellence in the integration of those modes through well-proven design.
A full-service operator, the TTC is capable of undertaking virtually every activity in-house via our 14,000 dedicated and professional employees.
Toronto's transit system should match the experience of living in such a city: a high quality, accessible network that understands what our customers need and delivers what matters most to them. The TTC is committed to delivering a world-class transit system.
Project Administrator
Top Benefits
About the role
JOB INFORMATION
Requisition ID: 11803
Number of Vacancies: 1
Department: Major Projects (20000062) - Major Projects/Project Management 2 (30000503)
Salary Information: $69,160.00 - $86,359.00
Pay Scale Group: 6SA
Employment Type: Temporary until September 15, 2026
Weekly Hours: 35 Off Days: Saturday & Sunday Shift: Day
Posted On: September 4, 2025
Last Day to Apply: September 10, 2025
Reports to: Senior Project Manager
The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
The full Plan can be viewed on ttc.ca.
Career Opportunity
Looking for a new opportunity? We are looking for a Project Administrator to join our team!
What You Will Do
- Provide comprehensive administrative support to the Project Manager and project team, including senior engineers and analysts.
- Prepare, proofread, and format a variety of technical and confidential documents, reports, and correspondence.
- Coordinate the creation and timely submission of monthly and commission reports, tracking critical documents through approval stages.
- Organize meetings, manage calendars, and ensure the Project Manager’s schedule is optimized for efficiency.
- Maintain accurate and up-to-date project files and documentation using the document control system.
- Assist in budget preparation by compiling reports, justifications, and presentation materials.
- Act as a liaison for internal and external communications, screening calls and emails, and directing inquiries appropriately.
- Support project tracking and follow-up systems to ensure timely responses and actions.
- Occasionally substitute for other administrative staff and assist with travel arrangements and expense forms.
What Skills Do You Bring
- Communicate in a variety of mediums
- Maintain documentation and historical records
- Plan and organize activities / projects to meet section and organizational goals
- Use office technology, software and applications
- Understand and apply administrative policies, processes, and procedures
What Qualifications Do You Bring
- Completion of a post-secondary college diploma or university degree in a related discipline (business, administration or a technical field), or an equivalent combination of education, training, and experience.
- Minimum 5 years of administrative experience, in a project management, engineering or technical environment preferably involving large construction projects or infrastructure projects.
- Strong understanding of administrative concepts and practices, with demonstrated ability to support senior leadership and technical project teams.
- Proficient in current computer software relevant to the role, including Microsoft Office (Word, Excel, PowerPoint), SharePoint, and document control systems.
- Proven ability to produce high-volume, high-quality work under tight deadlines, while managing multiple responsibilities with minimal supervision.
- Skilled in tracking and managing critical project documents through various approval stages and maintaining organized project files.
- Experienced in minute-taking and coordinating technical meetings.
- Excellent communication and interpersonal skills, with the ability to work collaboratively in a dynamic, team-oriented environment.
- Demonstrated initiative, attention to detail, and strong organizational skills in a dynamic and demanding setting.
- Preferred industry background includes project management, construction, design or similar technical fields.
What We Offer
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
- A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
- Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being
Commitment to EDI
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.
About Toronto Transit Commission
The Toronto Transit Commission has a rich history dating back to 1921. Since that time, the TTC has grown to become North America's third largest transit system, providing 1.7 million customer journeys every workday, or around 540 million rides per year.
The TTC has a proud record for providing safe, reliable transit. Operating across five distinct modes of transportation, the TTC has developed a reputation for excellence in the integration of those modes through well-proven design.
A full-service operator, the TTC is capable of undertaking virtually every activity in-house via our 14,000 dedicated and professional employees.
Toronto's transit system should match the experience of living in such a city: a high quality, accessible network that understands what our customers need and delivers what matters most to them. The TTC is committed to delivering a world-class transit system.