Description

The Purchase Order Process Coordinator is responsible for managing the end-to-end purchase order (PO) and Request for Proposal (RFP) submission processes, supporting new vendor onboarding, and serving as a key liaison between the procurement function and marketing teams. This role ensures timely and accurate processing of high-volume requests and maintains compliance with internal policies and procedures.

Key Responsibilities

Coordinate and submit purchase orders and RFPs in alignment with internal procurement policies across multiple brands. Track and manage PO lifecycle, ensuring timely approvals, modifications, and closures. Partner with finance and procurement teams to resolve PO-related issues. Facilitate the onboarding of new vendors, ensuring all documentation and compliance requirements are met. Maintain vendor records and support vendor inquiries related to PO processes. Act as the primary point of contact for marketing teams regarding PO and vendor-related needs. Support marketing initiatives by ensuring timely processing of procurement requests. Manage a high volume of incoming requests with accuracy and efficiency. Prioritize tasks and escalate urgent issues to ensure business continuity.

Required Skills & Qualifications

3–5 years of experience in procurement coordination, finance operations, or a similar administrative role. Strong understanding of PO and RFP processes. Experience working with procurement or ERP systems (e.g., SAP, Oracle, Coupa). Excellent organizational and time management skills. Strong interpersonal and communication skills to collaborate with cross-functional teams. High attention to detail and ability to manage multiple priorities in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).

Preferred Qualifications

Experience in a marketing or agency support environment. Familiarity with vendor compliance and onboarding processes. Knowledge of healthcare compliance (if applicable to your industry).