About the role
Join Our Family of Brands – Northern Reflections, Ricki’s & Cleo
At Northern Reflections, Ricki’s, and Cleo, we are united by a shared vision: to inspire and empower women through fashion that fits their lives. With a proud legacy in Canadian retail, we bring together decades of expertise, a passionate team, and a commitment to delivering exceptional style, quality, and service.
As part of our growing organization, you’ll join a collaborative and dynamic team that values innovation, customer connection, and the power of great fashion. Whether it’s timeless comfort, polished workwear, or versatile style, each of our brands plays a unique role in serving women across generations.
We are looking for a Product Merchandise Administrator to support our womenswear team in product development and marketing. This role is at the intersection of fashion and technology—supporting traditional merchandising functions while embracing new digital tools, data-driven insights, and AI-powered systems to enhance efficiency and accuracy across the product journey.
Reporting to the Director, Merchandising, this role requires strong organizational skills, attention to detail, and a genuine passion for fashion. It is an exciting opportunity to learn the merchandise function of an iconic Canadian retailer. This entry-level role provides valuable exposure to the buying team, offering hands-on learning and potential for future career advancement
Responsibilities:
- Partner with merchandising team to coordinate sample delivery, verification and providing outfit styling recommendations to the team
- Maintain buying working documents
- Support data entry requirements for purchase orders and assist with purchase order Monthly Control verification against Fashion plans
- Assist with maintaining fabric and colour library including lab dip management
- Support in coordinating and scheduling all aspects of eCommerce photoshoots on monthly and quarterly timelines.
- Point of contact for web product content inquiries from cross functional partners.
- Support the Marketing team with sample collections and coordination for special projects initiatives.
- Maintenance of all samples for buying, technical design and marketing
- Contribute to process improvement by exploring and applying AI-driven tools for product data accuracy, digital content management, and forecasting support.
Qualifications:
- Undergraduate or Graduate in Fashion Merchandising, Business or a related field.
- Proven proficiency in Microsoft Excel, Word, PPT and retail management systems.
- Experience working with AI
- Excellent communication-written and verbal
- Detail-oriented with strong organization skills with the ability to multitask priorities.
- Team-oriented
- Passion for fashion retail and curiosity about how technology is shaping the industry’s future.
About Northern Reflections
Established in 1985, Northern Reflections has become a trusted brand known for our fashionable, unique clothing designed to comfortably fit and flatter a woman’s body. We began with one store in Guelph, Ontario, and today have 100+ stores coast to coast.
Our exclusively-designed collections, flare for colour and our comfort-tailored garments have built a very loyal following. Our friendly and knowledgeable Store Associates, and the overall brand experience, turn customers into long time friends.
The Northern Reflections team is passionate about creating one-of-a-kind items and beautiful collections that reflect current fashion trends. We are devoted to developing superb quality fabrics, finishes and details in every style we produce. When entering a Northern Reflections store, that season’s latest fashions and colour pallets are instantly visible, and our Store Associates are there to help our customers put together great fitting, figure flattering, versatile looks that will enhance every wardrobe.
As our business has grown and our fashions have evolved, Northern Reflections’ vision has remained constant: we are "Devoted to our customers, passionate about our brand, and inspired by our people."
About the role
Join Our Family of Brands – Northern Reflections, Ricki’s & Cleo
At Northern Reflections, Ricki’s, and Cleo, we are united by a shared vision: to inspire and empower women through fashion that fits their lives. With a proud legacy in Canadian retail, we bring together decades of expertise, a passionate team, and a commitment to delivering exceptional style, quality, and service.
As part of our growing organization, you’ll join a collaborative and dynamic team that values innovation, customer connection, and the power of great fashion. Whether it’s timeless comfort, polished workwear, or versatile style, each of our brands plays a unique role in serving women across generations.
We are looking for a Product Merchandise Administrator to support our womenswear team in product development and marketing. This role is at the intersection of fashion and technology—supporting traditional merchandising functions while embracing new digital tools, data-driven insights, and AI-powered systems to enhance efficiency and accuracy across the product journey.
Reporting to the Director, Merchandising, this role requires strong organizational skills, attention to detail, and a genuine passion for fashion. It is an exciting opportunity to learn the merchandise function of an iconic Canadian retailer. This entry-level role provides valuable exposure to the buying team, offering hands-on learning and potential for future career advancement
Responsibilities:
- Partner with merchandising team to coordinate sample delivery, verification and providing outfit styling recommendations to the team
- Maintain buying working documents
- Support data entry requirements for purchase orders and assist with purchase order Monthly Control verification against Fashion plans
- Assist with maintaining fabric and colour library including lab dip management
- Support in coordinating and scheduling all aspects of eCommerce photoshoots on monthly and quarterly timelines.
- Point of contact for web product content inquiries from cross functional partners.
- Support the Marketing team with sample collections and coordination for special projects initiatives.
- Maintenance of all samples for buying, technical design and marketing
- Contribute to process improvement by exploring and applying AI-driven tools for product data accuracy, digital content management, and forecasting support.
Qualifications:
- Undergraduate or Graduate in Fashion Merchandising, Business or a related field.
- Proven proficiency in Microsoft Excel, Word, PPT and retail management systems.
- Experience working with AI
- Excellent communication-written and verbal
- Detail-oriented with strong organization skills with the ability to multitask priorities.
- Team-oriented
- Passion for fashion retail and curiosity about how technology is shaping the industry’s future.
About Northern Reflections
Established in 1985, Northern Reflections has become a trusted brand known for our fashionable, unique clothing designed to comfortably fit and flatter a woman’s body. We began with one store in Guelph, Ontario, and today have 100+ stores coast to coast.
Our exclusively-designed collections, flare for colour and our comfort-tailored garments have built a very loyal following. Our friendly and knowledgeable Store Associates, and the overall brand experience, turn customers into long time friends.
The Northern Reflections team is passionate about creating one-of-a-kind items and beautiful collections that reflect current fashion trends. We are devoted to developing superb quality fabrics, finishes and details in every style we produce. When entering a Northern Reflections store, that season’s latest fashions and colour pallets are instantly visible, and our Store Associates are there to help our customers put together great fitting, figure flattering, versatile looks that will enhance every wardrobe.
As our business has grown and our fashions have evolved, Northern Reflections’ vision has remained constant: we are "Devoted to our customers, passionate about our brand, and inspired by our people."