HM Note: This hybrid contract role is five (5) days in office. Candidates' resumes must include first and last name.

Description

• Responsible for overall project oversight, including planning, scheduling, budgeting, and governance.
• Acts as liaison with the vendor, manages risks and issues, and ensures compliance with OPS project management standards.

Deliverables:

• Ensure project deliverables meet business requirements on time, within scope and budget, in alignment with OPS project management methodologies and frameworks.
• Lead organizational development, strategy development, business planning, and ministry funding requests.
• Develop and manage detailed project schedules, integrated plans, and complex budgets across multiple funding channels and ministries.
• Oversee fiscal management, including cost estimates, forecasting, reconciliation, and financial reporting.
• Define team roles, set expectations, and manage resources across OPS staff and fee-for-service consultants; resolve conflicts and promote knowledge sharing.
• Prepare and maintain key project artefacts (Charter, Integrated Project Management Plan, change requests, close-out reports) and conduct schedule/variance analysis.
• Monitor progress, track critical path activities, and provide regular status and progress reports to executives and stakeholders.
• Identify, assess, and mitigate project risks and issues, escalating and recommending strategies to senior leadership as needed.
• Establish governance structures and participate in executive, steering, and working groups, ensuring effective stakeholder engagement.
• Lead change management and business transformation activities, including adoption plans, resistance management, and knowledge transfer.
• Promote OPS I&IT standards, best practices, and unified project methodologies to ensure system quality and effective use of resources.

Skills

Experience and Skill Set Requirements

Public Sector Experience: 5 points

• 5+ years of knowledge and experience working with federal/provincial/broader public sector healthcare related projects
• Knowledge of industry standard such as Project Management Institute (PMI) and Public Sector I&IT project management methodologies.
• Knowledge and understanding of Ministry policy and IT project approval processes and requirements
• Experience adopting and adhering to Public Sector Unified I&IT Project Methodology, Public Sector Enterprise Architecture and Public Sector Gating process, and Public Sector Standard Systems Development Methodologies
• Experience with large complex IT Health-related projects
• Demonstrated experience with GO-ITS Digital Health standards, and internal branch standards.

Core Skills: 50 points

5+ years of experience in the following:

• Demonstrated alignment with the Ontario Digital Service Standard, ensuring delivery practices reflect user-centered design, accessibility, privacy, and security principles.
• Proven experience leading and planning complex, mission-critical business transformation and IT health-related initiatives, including the design, development, and implementation of solutions, while managing large cross-functional teams, enterprise-wide engagement, and vendor partnerships to ensure effective collaboration across ministries, vendors, and stakeholders
• Driving agile delivery with product-focused teams; collaborating with business analysts and system designers to define scope, translate business requirements into functional specifications, and ensure alignment with operational/IT needs.
• Managing cross-functional teams of business analysts, designers, and developers; establishing working groups and stakeholder forums to support project delivery.
• Gathering and refining requirements, developing detailed schedules, timelines, resource plans, and integrated project plans.
• Applying business process transformation and re-engineering to improve service delivery through cost-effective approaches.
• Identifying, prioritizing, and articulating risks and issues at senior executive levels; developing and recommending mitigation strategies.
• Proactively managing conflicts related to resources, schedules, costs, and deliverables, ensuring commitments are met within scope, budget, and timelines.
• Anticipating and resolving problems to maintain quality standards and stakeholder expectations.
• Preparing and maintaining comprehensive project documentation, dashboards, reports, and presentations, including recommendations, implementation plans, strategies, and change-management options.
• Developing training and communications materials to support large system implementations and adoption readiness, ensuring compliance with GO-ITS and Digital Health standards.
• Providing program and portfolio reporting to multiple stakeholders and presenting progress updates through written and oral reports.
• Using strategies to overcome resistance to change and leverage forces supporting change throughout the project lifecycle (concept, planning, implementation, close-out).
• Building positive stakeholder relationships by understanding business and deliverable needs, and by developing frameworks, processes, and mechanisms to support project execution.

General Skills: 45 points

• Strong leadership, collaboration, and people management skills, with a proven ability to build effective teams.
• Exceptional analytical, problem-solving, decision-making, and troubleshooting capabilities supported by critical thinking.
• Excellent communication skills (interpersonal, verbal, written, and presentation), with the ability to influence and engage diverse stakeholders.
• Skilled in active listening, facilitation, and negotiation to resolve issues, build rapport, and achieve successful outcomes.
• Effective consulting skills with a track record of building strong working relationships and providing sound guidance to stakeholders.
• Dedicated to delivering outstanding client service with tact, diplomacy, and professionalism.
• Highly motivated, adaptable, and detail-oriented team player known for creativity, perseverance, organizational strength, and the ability to manage multiple priorities and meet tight deadlines.

Must Haves:

• 5+ years of knowledge and experience working with federal/provincial/broader public sector healthcare related projects
• Demonstrated alignment with the Ontario Digital Service Standard, ensuring delivery practices reflect user-centered design, accessibility, privacy, and security principles.
• Identifying, prioritizing, and articulating risks and issues at senior executive levels; developing and recommending mitigation strategies.
• Driving agile delivery with product-focused teams; collaborating with business analysts and system designers to define scope, translate business requirements into functional specifications, and ensure alignment with operational/IT needs.