As the recognized global standard for project-based businesses, Deltek delivers software and information solutions to help organizations achieve their purpose. Our market leadership stems from the work of our diverse employees who are united by a passion for learning, growing and making a difference. At Deltek, we take immense pride in creating a balanced, values-driven environment, where every employee feels included and empowered to do their best work. Our employees put our core values into action daily, creating a one-of-a-kind culture that has been recognized globally. Thanks to our incredible team, Deltek has been named one of America's Best Midsize Employers by Forbes, a Best Place to Work by Glassdoor, a Top Workplace by The Washington Post and a Best Place to Work in Asia by World HRD Congress. www.deltek.com

Business Summary

Deltek’s HR team brings our values to life by creating a fun and inclusive culture to power our employees’ success. We’re focused on hiring and retaining top talent, designing first-class learning and development programs, and providing benefits and well-living resources to help our employees thrive. If you want to work with amazing people, in an engaging environment that encourages diversity, innovation and collaboration – Deltek could be the home for you!

Position Responsibilities

Position Overview

The Canada Benefits Administrator & Office Coordinator is a key member of our HR team, responsible for managing Canadian benefits programs and supporting office operations. This role requires a detail-oriented professional with a strong understanding of Canadian benefits practices and a passion for delivering exceptional employee experiences. You will play a pivotal role in ensuring compliance, accuracy, and efficiency in benefits administration while contributing to a positive and productive office environment.

Administer Employee Benefits Programs:

• Handle enrollment, changes, terminations, and inquiries.
• Ensure compliance with federal and provincial employment standards (e.g., ESA, CRA, WSIB/WorkSafe).
• Process and verify benefit-related payroll deductions.
• Support employees with benefits questions, claims, and issues.
• Maintain accurate benefits records in HRIS and filing systems.
• Prepare benefits-related reports, metrics, and audits.
• Manage leaves of absence (e.g., maternity, parental, STD, LTD) with third-party providers.
• Assist in developing wellness initiatives and employee engagement strategies.
• Stay updated on trends, best practices, and legislative changes.

Facilities & Office Coordination:

• Manage USPS mail, security access badges, and building-related issues.
• Maintain employee cubicle assignments and space for visitors.
• Record daily occupancy and manage property issues.
• Escort maintenance vendors for server room equipment.
• Serve as point of contact for office and kitchen supplies.
• Transfer off-site records and maintain office efficiency.
• Liaise with corporate HQ for company-wide programs.
• Maintain service contracts for server room HVAC and UPS systems.

IT Support & Asset Management:

• Check conference room AV equipment and report issues.
• Act as a liaison for IT tasks, collaborating with IT Support.
• Handle shipping and receiving of IT hardware.
• Oversee and maintain IT equipment inventories.
• Support IT asset disposal processes.
• Set up new hire cubicles and manage IT peripherals.
• Coordinate equipment reclaims and facilitate conference room logistics.

Annual Reconnect Coordination:

• Arrange meetings, travel, and catering for quarterly events.
• Respond to requests and ensure smooth event execution.

Qualifications

Required Qualifications & Skills

• Solid knowledge of Canadian benefits practices and applicable legislation.
• Experience with HRIS systems (e.g., Costpoint) is an asset.
• Office management experience is advantageous.
• Strong organizational and analytical skills.
• High attention to detail and confidentiality.
• Excellent communication and interpersonal skills.

Preferred Qualifications

• Post-secondary education in Human Resources, Business Administration, or a related field (preferred).
• 2+ years of experience in benefits administration or a similar HR function (preferred).

Why Join Deltek?

• Be part of a fun, inclusive, and values-driven culture.
• Access to first-class learning and development programs to support your career growth.
• Comprehensive benefits and well-being resources to help you thrive.
• Opportunities to make a meaningful impact within a collaborative HR team.
• Flexible work environment and a focus on work-life balance.

Compensation Information

The salary range for this position is $47000.00 - $82500.00. This range is subject to change as Deltek takes a number of factors into consideration when determining individual base pay, such as location, job-related knowledge, skills and experience.Certain roles are eligible for additional rewards, including incentive compensation and equity.

Benefits and perks listed here may vary depending on the nature of employment with Deltek. Employees have access to healthcare benefits, a 401(k) plan and company match, paid vacation time and holidays, well-living programs, short-term and long-term disability coverage, basic life insurance and tuition reimbursement.

Travel Requirements

No

Applicant Privacy Notice

Deltek is committed to the protection and promotion of your privacy. In connection with your application for employment with us at Deltek, it is necessary for us to collect, store and use information about you (“Personal Data”) to administer and evaluate your application. We are the “controller” of the Personal Data you provide us and will process any such Personal Data in accordance with applicable law and the statements contained in this Employment Candidate Privacy Notice*. Additionally, we have not sold and do not sell Personal Data you provide to us through the job application process.*