2-8 days per month

This is a freelance position. We are accepting expressions of interest for the vacancy on a rolling basis as we are keen to find the right individual for the role. We have some flexibility about the specific responsibilities covered by the role and the working hours. Day rate to be agreed depending on candidate experience and the duties agreed upon.

This role is ideal for someone who combines financial expertise with a collaborative approach and a commitment to supporting a creative, community-focused charity.

We are looking for someone with experience of working within a charity.

Based in our beautiful Grade II* listed building in Brighton’s historic Lanes, Fabrica is a contemporary arts space where people can experience culture in unexpected ways. Through exhibitions, film screenings, music events, workshops, arts residencies, performances and community-led activities we bring people together to experience art and explore creativity and learning. Alongside our arts programme we also hire our venue to a wide range of individuals, companies and charities, generating income for our charitable work and the upkeep of our building.

We are a charity with a trading subsidiary and therefore our financial processes work across charitable and business reporting.

Ideally, we are looking for an experienced Finance Officer who is confident with charitable financial processes, who can ensure our day-to-day processes are on track and coordinate the reporting and financial management which our Accountants oversee. Someone who can liaise with our accountants to communicate reporting timelines, review reporting, and identify any issues.

We would also consider a suitable candidate with the potential to learn and grow into the role, taking on more responsibility over time.

As Finance Officer, you will coordinate the financial management of the organisation, working with our Administrator to ensure the day-to-day bookkeeping and payments are running smoothly, and liaising with our Accountants to support our financial planning, reporting and governance. With Fabrica’s Director and Trustees, you will play a role in ensuring Fabrica’s financial systems are robust, transparent, and compliant with the requirements of regulators including the Charity Commission, Companies House and HMRC.

Working with the Administrator, you will ensure that accurate records are maintained across income, expenditure, petty cash and banking.

You will also support funding applications, by providing financial reports to funders, and the financial monitoring of both Fabrica and its trading subsidiary, Fabrica Enterprises Ltd.

In terms of providing reports for the Director and Trustees, you’ll support or be responsible for the quarterly management accounts, cashflow forecasting, and monitoring spend against our projected budget. You’ll also undertake payroll, prepare VAT returns and the year-end processes, as well as acting as the point of contact for auditors.

Supporting information and questions

We have created a summary of the key dates for Finance & Management Reporting & Returns which you can view. This outlines the task list for our financial reporting and responsibilities and when those tasks must be completed. Your role will support and coordinate the successful completion of these tasks.

Due to the flexible approach to the role and freelance status, we do welcome interested parties to contact us in advance of writing your EOI if you have any questions or want to discuss how the role might work for you. Please email office@fabrica.org.uk or call 01273 778646.

Expressions of Interest

Please read the Finance & Management Reporting & Returns reference document (click 'Download application pack' at the bottom of this page).

Please email the following to office@fabrica.org.uk with ‘Finance Officer Position’ in the subject heading.

A detailed and relevant CV making sure to include all charity-related experience you have, qualifications and other related working experience

A cover letter detailing your interest in the role, working availability and key experience that supports the role. If you have a set fee, please include this.

EOI’s will be reviewed at regular intervals, and you will hear back at that point about whether we’d like to discuss the role in more detail with you or not.

On submission, please also complete the Equality & Diversity form (given anonymously).

Applications can be submitted at any time on a rolling basis, and will be processed on a first-come first-served basis until we have filled the position.

The building is Grade II* listed, does not have a lift, and parts may only be accessed via stairs. Please let us know if you need any adjustments for the recruitment process. Any information provided will be treated in strict confidence and used only to support your application. Requesting adjustments will not affect the outcome of your application.

For accessibility information, please visit fabrica.org.uk/accessibility

If you have any questions about the role, please email office@fabrica.org.uk or call 01273 778646.

office@fabrica.org.uk