Regular/Temporary

Regular

Job Title

Recruitment Officer (Student Recruitment, Events)

Job ID

72569

Location

Central Campus

Open Date

10/22/2025

Job Type

Continuing

Close Date

11/10/2025

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Outreach

Salary Grade/Band

Grade 9

Salary Range

$30.84 - $47.65 (hourly)

Hours per Week

35

Posting Details

Schedule

Monday-Friday, 8:30am-4:30pm

Education Level

Bachelor's degree in a related field of study

Career Level

Requires 3 years of relevant experience

Anticipated Start Date

January 6, 2026

Job Description

Student Recruitment Officer (Events)
Outreach, Faculty of Engineering
(JD00082)

Engineering a Brighter Future
https://www.eng.mcmaster.ca/about-us/strategic-plan/

About the Faculty

Ranked among the top engineering schools in Canada and worldwide, the Faculty of Engineering is on a mission to empower agile and globally conscious leaders in engineering who collaborate to create a brighter future. The Faculty is at the forefront of transforming engineering education, transitioning from traditional lecture methods to a project-based, hands-on learning approach. Our graduates emerge as resilient professionals, armed with invaluable skills and experiences from Ontario's second-largest co-op program, unparalleled research opportunities—the most extensive offered by any Canadian engineering program—and a multitude of clubs, teams, and projects.

Our community, comprising 265 dedicated staff, 220 esteemed faculty members, 7,600 undergraduate students, and 1,300 graduate students, is drawn to the Faculty of Engineering for its vision of being leaders in advancing engineering for global change. Our commitment is steadfast to cultivating a respectful atmosphere where everyone feels they belong, student success is central to all we do, and we are meaningfully reshaping an engineering field into one that reflects a diverse and inclusive society.

Unit/Project Description

Reporting to the Manager, Student Recruitment, the Student Recruitment Officer (Events) (SRO-E) plays a key role in driving recruitment efforts to attract and engage qualified prospective domestic and international students to both undergraduate and graduate programs in the Faculty of Engineering at McMaster University. A key focus of the role is leading the planning and execution of major recruitment events such as Fall Preview Day, May @ Mac, and Faculty-specific initiatives – overseeing all event logistics from concept to execution to deliver seamless, high-impact experiences aligned with the Faculty’s strategic goals and brand.

In addition to event planning, the SRO-E actively participates in front-line recruitment activities, representing the Faculty at school visits, fairs, tours, and other outreach events. The role requires strong external communication skills and the ability to connect with diverse audiences. The SRO-E also develops and implements targeted recruitment strategies, builds partnerships with internal and external stakeholders, supports marketing initiatives, and manages domestic and international travel logistics. They collaborate with the full Engineering Recruitment team and work closely with current students and alumni to enhance peer-to-peer engagement, using data to refine approaches and evaluate impact.

Job Summary
Responsible for attracting well-qualified applicants to the University through a variety of centralized recruitment efforts, programs, and initiatives. Delivers information to students at events as a means to promote the various faculties and specific programs within the University and to ensure the University meets its target enrolment.

Purpose & Key Functions

• Develop conceptual plans and budgets for projects.
• Implement projects and ensure adequate staffing and that projects come in on time and on budget.
• Develop and deliver presentations to potential applicants, families, and guidance counsellors.
• Plan and coordinate various University recruitment events and campus-wide activities.
• Develop estimates of time and resources required for a variety of events and activities.
• Develop and implement market research strategies to establish and remain current with market trends.
• Develop, implement, and coordinate a marketing plan for annual recruitment activities ensuring the image and reputation of the University is maintained.
• Analyze travel reports and previous year's statistics to develop the school visit schedule.
• Monitor and reconcile accounts, prepare financial statements, calculate program costs, travel expenses and develop budget proposals.
• Negotiate terms and prices with external suppliers for services, supplies and equipment.
• Design and develop learning and training materials for temporary staff.
• Develop and deliver training sessions to temporary staff.
• Update, maintain, and verify information in a variety of databases and spreadsheets.
• Write and edit a variety of documents including, but not limited to, marketing materials, reports, correspondence and email.
• Create, monitor, and update website and electronic request forms.
• Write and modify queries to extract data from databases.
• Facilitate focus groups to determine the effectiveness of current publications and to identify areas for improvement.
• Document and provide feedback to senior staff regarding the target audience’s perception of the University.
• Meet with and respond to inquiries from prospective students.
• Liaise regularly with stakeholders across the campus.
• Attend and represent the University at recruitment events.
• Travel to visit high schools and complete student registration activities.
• Ensure the confidentiality and safeguarding of student files.
• Maintain filing systems, both electronic and hard copy.
• Remain current with frequent changes in all academic areas, programs, admission policies and procedures, digital media and social networking.

Supervision

• Ongoing responsibility for supervising up to 9 casual employees at any one time.

Qualifications

• Bachelor's degree in a related field of study.
• Requires 3 years of relevant experience.

Assets

• Familiarity with post-secondary education programs, services, and student experience is an asset.
• Experience working in a post-secondary environment is considered a strong asset.
• Fluency in a second language relevant to our priority recruitment regions is considered a strong asset.

Additional Information

This role is ideal for a confident communicator and organized professional who thrives in fast-paced environments and is passionate about connecting with diverse audiences.

Working as part of a collaborative recruitment team, this role also requires frequent travel - including international destinations – as well as the ability to adapt to the expectations of different cultural and regional contexts. A flexible schedule is essential, with evening, weekend, and extended hours required during peak recruitment periods (typically October-November and February-May) and to meet ongoing operational demands.

The successful candidate must have and/or demonstrate:

• Strong public speaking and presentation skills
• Excellent interpersonal and verbal communication skills
• Strong organizational and analytical skills, with the ability to manage timelines, interpret recruitment data, and pivot strategy as needed
• Ability to balance independent decision-making with collaboration in a fast-paced team environment
• Flexibility and adaptability to changing priorities, processes, and environments
• A high degree of professionalism, cultural sensitivity, and integrity
• Ability to work collaboratively and engage effectively with partners across the Faculty and University

The successful candidate must also have experience in the following areas:

• Planning and executing complex event logistics and fostering stakeholder relationships (preferably in student recruitment or higher education)
• Proficiency with Microsoft Office and CRM systems (Microsoft Dynamics preferred)
• Representing organizations at in-person recruitment events, school visits, and info sessions domestically and internationally
• Navigating international travel and working across diverse cultural contexts
• Providing supervision to casual and student staff, as well as volunteers

Additional requirements include:

• A valid Ontario ‘G’ driver’s license

• Willingness and ability to travel extensively, including internationally

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.