Media Coordinator
Top Benefits
About the role
Who we are
At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke.
We believe in equity, diversity and inclusion ― it’s embedded in our values and core mission work to support all people in Canada to lead healthier lives. We are committed to applying this principle to cultivate a welcoming environment that embraces diversity among our employees. Candidates from diverse backgrounds, including but not limited to, Indigenous peoples, racialized communities, 2SLGBTQIA+ communities, women, and people living with disabilities are encouraged to apply.
To learn more about our mission, values, commitment to EDI, and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website.
The opportunity
This is a 12-month contract role. Heart & Stroke offers hybrid working options; for this role, candidates must be able to travel to the Toronto office for work when requested.
As Media Coordinator, you’ll be responsible for supporting and executing public awareness campaigns — ensuring every asset is flawlessly coordinated, delivered on time, and meets exacting media specifications.
This role plays a critical part in supporting the FAST Signs of Stroke national awareness campaign, as well as other integrated, multi‑channel marketing initiatives as required. You’ll collaborate closely with marketing, creative, and media-buying teams to traffic assets across paid and in‑kind media, keeping campaigns moving smoothly and deadlines firmly on track.
If you thrive in a fast‑paced environment where media coordination, asset trafficking, campaign execution, stakeholder management and process improvement intersect — this is your opportunity to make a meaningful impact. Beyond execution, you’ll help identify smarter, more efficient ways of working, contributing to continuous improvement across media operations.
How you will make an impact every day
Campaign asset coordination and trafficking
- Identify creative work required and develop workback schedules to support media plans
- Receive and process requests for the adaptation of media assets
- Coordinate approvals for media assets prior to activation
- Execute media plans and facilitate asset delivery according to media specifications
- Track asset delivery, confirmation and deployment
- Support the management of talent and Think TV (Telecaster) renewals with marketing lead
Internal collaboration
- Collaborate with the Senior manager, Brand and Linguistic Services to keep all activations on track and updated
- Keep internal teams informed regarding campaign updates and activations; additional requests, delays, weekly reports, etc.
- Liaise with external partners and media outlets
- Work closely with marketing, creative, and media agency teams to manage and meet all deadlines
- Support the Senior manager, Brand and Linguistic Services on earned media strategy
- Update and distribute assets toolkit
Documentation, reporting and administration
- Create and maintain a national calendar of campaigns and activities
- Keep detailed records including media commitments, asset delivery and follow up
- Provide weekly campaign status updates
- Collect reporting data from media and in-kind partners to support reporting
- Verify campaign invoices against plans/contracts
Campaign budget support and validation
- Identify costs for asset alterations and forward for approval
- Confirm fees and expenses associated with freelance designer(s) and other vendors
Who we need
Experience
- Two-to-four years of hands-on experience in media or advertising
- Experience executing marketing campaigns
- Experience with media performance tracking and campaign reporting
- Familiar with project management areas, media (planning, buying and trafficking process), creative design/post-production process/terminology/file formats
- Familiarity with paid and in-kind media dynamics
Education
- Post-secondary education in marketing, communications, advertising or media
- Project management certificate an asset
Skills
- Highly organized with strong attention to detail
- Good communicator, with internal teams and external partners
- Strong stakeholder/relationship management skills
- Digital savvy, ideally with experience using asset management systems or trafficking tools
- Problem solver — ability to be agile and find workarounds when changes to plans are required
- Able to manage time effectively and meet deadlines
- Bilingualism in French and English an asset
What we offer
This role offers a hiring range of $50,000 to $65,000, aligned with our compensation framework and your professional background. Heart & Stroke believes that time off is integral to the personal health and well-being of our employees. We offer paid wellness days and personal days. In addition, we provide health, medical, dental and vision benefits. Furthermore, our staff enjoy flexible hybrid working arrangements and support with reimbursement for mobile phones and home office setup.
Apply now
If you want to join the fight to beat heart disease and stroke while building an engaged and giving community, apply by March 27, 2026. Applicants must be currently residing in Canada and legally entitled to work in Canada. Interviews are conducted via phone or video call.
Accommodation
We are committed to fostering an inclusive, barrier-free and accessible environment. If you have been contacted for an interview and require accommodation to participate in the recruitment and selection process, please let us know.
qpOpRsCHvF
About Heart & Stroke
For over 70 years, Heart & Stroke has been at the forefront of tackling pressing issues related to heart disease, stroke and vascular cognitive impairment. We drive life-saving medical breakthroughs and act as a catalyst to bring together the brightest minds to improve diagnosis, care and support.
Our work has saved thousands of lives and improved millions of others. Since 1952, we have invested more than $1.65 billion into supporting best-in-class researchers as they work to discover revolutionary medical advances. In that time, the death rate from heart disease and stroke in Canada has declined by over 75%.
Working together, our employees, volunteers, researchers, partners, people with lived experience and their families, and donors have made us what we are today: Canada’s most trusted authority on heart and brain health.
Together, we will beat heart disease and stroke.
Depuis plus de 70 ans, Cœur + AVC joue un rôle de premier plan dans la lutte contre les maladies du cœur, l’AVC et les déficits cognitifs d’origine vasculaire. Nous facilitons des découvertes médicales qui sauvent des vies et rassemblons les plus grands esprits scientifiques afin d’améliorer le diagnostic, les soins et le soutien.
Notre travail a permis de sauver des milliers de vies et d’en améliorer des millions d’autres. Depuis 1952, nous avons investi plus de 1,65 milliard de dollars dans la recherche en soutenant des scientifiques émérites qui travaillent à réaliser des avancées médicales révolutionnaires. Au cours de cette période, les taux de décès liés aux maladies du cœur et à l’AVC au pays ont chuté de plus de 75 %.
En travaillant ensemble, notre personnel, nos bénévoles, nos scientifiques, nos partenaires, nos donateurs, les personnes ayant une expérience vécue et leurs familles nous ont permis de devenir qui nous sommes aujourd’hui : l’autorité la plus reconnue au pays en matière de santé cardiaque et cérébrale.
Ensemble, nous combattrons les maladies du cœur et l’AVC.
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Media Coordinator
Top Benefits
About the role
Who we are
At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke.
We believe in equity, diversity and inclusion ― it’s embedded in our values and core mission work to support all people in Canada to lead healthier lives. We are committed to applying this principle to cultivate a welcoming environment that embraces diversity among our employees. Candidates from diverse backgrounds, including but not limited to, Indigenous peoples, racialized communities, 2SLGBTQIA+ communities, women, and people living with disabilities are encouraged to apply.
To learn more about our mission, values, commitment to EDI, and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website.
The opportunity
This is a 12-month contract role. Heart & Stroke offers hybrid working options; for this role, candidates must be able to travel to the Toronto office for work when requested.
As Media Coordinator, you’ll be responsible for supporting and executing public awareness campaigns — ensuring every asset is flawlessly coordinated, delivered on time, and meets exacting media specifications.
This role plays a critical part in supporting the FAST Signs of Stroke national awareness campaign, as well as other integrated, multi‑channel marketing initiatives as required. You’ll collaborate closely with marketing, creative, and media-buying teams to traffic assets across paid and in‑kind media, keeping campaigns moving smoothly and deadlines firmly on track.
If you thrive in a fast‑paced environment where media coordination, asset trafficking, campaign execution, stakeholder management and process improvement intersect — this is your opportunity to make a meaningful impact. Beyond execution, you’ll help identify smarter, more efficient ways of working, contributing to continuous improvement across media operations.
How you will make an impact every day
Campaign asset coordination and trafficking
- Identify creative work required and develop workback schedules to support media plans
- Receive and process requests for the adaptation of media assets
- Coordinate approvals for media assets prior to activation
- Execute media plans and facilitate asset delivery according to media specifications
- Track asset delivery, confirmation and deployment
- Support the management of talent and Think TV (Telecaster) renewals with marketing lead
Internal collaboration
- Collaborate with the Senior manager, Brand and Linguistic Services to keep all activations on track and updated
- Keep internal teams informed regarding campaign updates and activations; additional requests, delays, weekly reports, etc.
- Liaise with external partners and media outlets
- Work closely with marketing, creative, and media agency teams to manage and meet all deadlines
- Support the Senior manager, Brand and Linguistic Services on earned media strategy
- Update and distribute assets toolkit
Documentation, reporting and administration
- Create and maintain a national calendar of campaigns and activities
- Keep detailed records including media commitments, asset delivery and follow up
- Provide weekly campaign status updates
- Collect reporting data from media and in-kind partners to support reporting
- Verify campaign invoices against plans/contracts
Campaign budget support and validation
- Identify costs for asset alterations and forward for approval
- Confirm fees and expenses associated with freelance designer(s) and other vendors
Who we need
Experience
- Two-to-four years of hands-on experience in media or advertising
- Experience executing marketing campaigns
- Experience with media performance tracking and campaign reporting
- Familiar with project management areas, media (planning, buying and trafficking process), creative design/post-production process/terminology/file formats
- Familiarity with paid and in-kind media dynamics
Education
- Post-secondary education in marketing, communications, advertising or media
- Project management certificate an asset
Skills
- Highly organized with strong attention to detail
- Good communicator, with internal teams and external partners
- Strong stakeholder/relationship management skills
- Digital savvy, ideally with experience using asset management systems or trafficking tools
- Problem solver — ability to be agile and find workarounds when changes to plans are required
- Able to manage time effectively and meet deadlines
- Bilingualism in French and English an asset
What we offer
This role offers a hiring range of $50,000 to $65,000, aligned with our compensation framework and your professional background. Heart & Stroke believes that time off is integral to the personal health and well-being of our employees. We offer paid wellness days and personal days. In addition, we provide health, medical, dental and vision benefits. Furthermore, our staff enjoy flexible hybrid working arrangements and support with reimbursement for mobile phones and home office setup.
Apply now
If you want to join the fight to beat heart disease and stroke while building an engaged and giving community, apply by March 27, 2026. Applicants must be currently residing in Canada and legally entitled to work in Canada. Interviews are conducted via phone or video call.
Accommodation
We are committed to fostering an inclusive, barrier-free and accessible environment. If you have been contacted for an interview and require accommodation to participate in the recruitment and selection process, please let us know.
qpOpRsCHvF
About Heart & Stroke
For over 70 years, Heart & Stroke has been at the forefront of tackling pressing issues related to heart disease, stroke and vascular cognitive impairment. We drive life-saving medical breakthroughs and act as a catalyst to bring together the brightest minds to improve diagnosis, care and support.
Our work has saved thousands of lives and improved millions of others. Since 1952, we have invested more than $1.65 billion into supporting best-in-class researchers as they work to discover revolutionary medical advances. In that time, the death rate from heart disease and stroke in Canada has declined by over 75%.
Working together, our employees, volunteers, researchers, partners, people with lived experience and their families, and donors have made us what we are today: Canada’s most trusted authority on heart and brain health.
Together, we will beat heart disease and stroke.
Depuis plus de 70 ans, Cœur + AVC joue un rôle de premier plan dans la lutte contre les maladies du cœur, l’AVC et les déficits cognitifs d’origine vasculaire. Nous facilitons des découvertes médicales qui sauvent des vies et rassemblons les plus grands esprits scientifiques afin d’améliorer le diagnostic, les soins et le soutien.
Notre travail a permis de sauver des milliers de vies et d’en améliorer des millions d’autres. Depuis 1952, nous avons investi plus de 1,65 milliard de dollars dans la recherche en soutenant des scientifiques émérites qui travaillent à réaliser des avancées médicales révolutionnaires. Au cours de cette période, les taux de décès liés aux maladies du cœur et à l’AVC au pays ont chuté de plus de 75 %.
En travaillant ensemble, notre personnel, nos bénévoles, nos scientifiques, nos partenaires, nos donateurs, les personnes ayant une expérience vécue et leurs familles nous ont permis de devenir qui nous sommes aujourd’hui : l’autorité la plus reconnue au pays en matière de santé cardiaque et cérébrale.
Ensemble, nous combattrons les maladies du cœur et l’AVC.