Receptionist/Administration Assistant Work Site: 40 Begbie Street, New Westminster BC

Receptionist/Administration Assistant

Work Site: 40 Begbie Street, New Westminster BC

Salary: $22.00

Hours: 35 hours per week, 8:30am – 4:30pm

Who We Are

Purpose Society is a community-based multi-service organization dedicated to delivering comprehensive programs for children, youth, and families. We focus on enhancing well-being, strengthening family functioning, and promoting personal responsibility through a client-centered approach. Our services are provided in a safe, respectful environment that values diversity and community connection.

The Opportunity

We are seeking a passionate and committed Receptionist/Administration Assistant to join our innovative team and make a meaningful difference in our community.

In this role, you will

Provide frontline reception and administrative support to ensure smooth office operations and excellent client service.

What You’ll Do

• Answer telephone effectively and politely

• Perform word processing as requested

• Help accountant with coding of invoices, expenses and mileage.

• Manage files and filing

• Maintain various supplier accounts

• Sort and distribute incoming and posts outgoing mail daily

• Orders and format brochures and business cards, and manages inventory

• Ensure office supplies are ordered and kept adequately stocked

• Produce staff newsletter

• Distribute harm reduction supplies

• Interact with a variety of clients some of who are homeless, using substances, and/or suffering from a mental illness

• Assist staff with various projects as required

• Perform other tasks as required

What We Are Looking For

• Post-secondary education or training in office procedures such as a certificate/ diploma from a secretarial/computer technology school or community college

• One to two years experience working in an office environment, with responsibility for reception, word processing and basic accounting procedures

• Experience working in a busy social service setting, multitasking as required

Technical Competencies

• Proficient in Microsoft Word, Outlook, Excel, Access, and Publisher

• Knowledge of ACCPAC for Windows is an asset

• Knowledge of accounting procedures is an asset

• Strong ability to perform word processing and general office administration

• Filing and managing documentation systems

• Coding of invoices, expenses, and mileage

• Ordering and formatting printed materials; managing inventory

• Producing internal communications (e.g., newsletters)

• Familiarity with NVCI methods

Soft Skills

• Excellent written and verbal communication skills

• Excellent interpersonal skills

• Clear understanding of and adherence to professional boundaries

• Strong organizational and time management abilities.

• Mentally resilient and able to handle challenges when working with marginalized populations

• Physically able to lift boxes up to 20 lbs.

• Effective multitasking abilities at a busy front desk

Required:

• 3 Professional references from supervisors

• Criminal record check

• Valid First Aid Certificate (OFA1 or equivalent)

Why Work With Us

Join our mission-driven organization and help create positive change in people’s lives. By working with us, you’ll be part of a dedicated team that:

• Provides essential services to vulnerable populations

• Fosters personal growth and healthy decision-making

• Contributes to community well-being in the Lower Mainland

Your work will directly support our programs, which are made possible through generous donations and community support. If you are passionate about making a difference and want to be part of a dynamic, values-driven team, the Lower Mainland Purpose Society for Youth and Families is the place for you.

How to Apply

Interested candidates should contact our HR Coordinator:

Email: hr@purposesociety.org