Position Information

Position Title

Operations Coordinator, Campus Management

Position Summary

Join Our Team as an Operations Coordinator, Campus Management!

Are you a strategic thinker with a passion for making things run smoothly behind the scenes? Do you thrive in a fast-paced, dynamic environment where your organizational skills and problem-solving abilities make a real difference? If so, we have an exciting opportunity for you!

As the Operations Coordinator, Campus Management, you’ll be at the heart of our campus operations—driving the successful execution of strategic plans, projects, and initiatives that shape the future of our institution. Reporting directly to the Director, you’ll play a pivotal role in coordinating activities across Facilities, Logistics, and Capital Projects, ensuring everything from scheduling to procurement runs like clockwork.

This is more than just a coordination role—it’s a chance to be a central connector and trusted partner within a high-performing team. You’ll manage technical, financial, and project-related tasks, develop streamlined procedures, and support decision-making with insightful reporting and metrics. Your work will directly contribute to the success of our campus operations and the experience of our students, staff, and faculty.

We’re looking for someone who brings:

• Exceptional organizational and analytical skills
• A collaborative mindset and strong communication abilities
• A proactive approach to problem-solving and continuous improvement

If you’re ready to take on a role where your contributions are valued and your impact is visible, we’d love to hear from you!

Position Responsibilities

Operations Coordination and Support

• Coordinate and prioritize campus operations across logistics, facilities, and capital projects.
• Support strategic planning, budgeting, and reporting cycles.
• Streamline workflows and enhance operational efficiency through process improvements.
• Provide informed recommendations and briefings to leadership.
• Ensure consistent application of policies and procedures across all activities.
• Collaborate with internal teams and external partners to drive key initiatives.
• Manage communications strategies in partnership with divisional teams.
• Promote a safe, compliant, and healthy work environment.
• Oversee workspace planning, AutoCAD updates, and campus mapping.
• Prepare reports, presentations, and project documentation aligned with PMO standards.

Project Management Support & Planning

• Ensure project milestones are met on time, within scope and budget.
• Maintain accurate documentation and records in alignment with Campus Management protocols.
• Support budget development, forecasting, and financial reporting for projects.
• Coordinate updates to building plans, engineering drawings, and campus maps.
• Manage purchase requisitions and liaise with Finance for tracking and follow-up.
• Collaborate with project teams from planning through completion and assessment.
• Mentor stakeholders on RDP processes and practices.
• Organize meeting logistics and conduct research to support informed discussions.
• Prepare and present reports, cost estimates, and financial summaries for grants and capital projects.
• Support VFA analysis and contribute to LEAD and FPAC processes.

Human Resources Coordination

• Coordinate hiring, onboarding, and the full employee lifecycle in collaboration with Logistics and Facilities.

• Ensure contracts and job postings align with collective agreements and institutional policies.

• Maintain confidentiality and uphold FOIP standards.

• Support performance enhancement processes and exit procedures.

• Manage office space assignments and operationalize HR policies in partnership with People & Culture.

Required Qualifications

• 4 year degree in Business Administration, Project Administration, Facilities Management or related such as Legal Assistant.

• Ability to champion and lead change; a proactive, collaborative, results-orientated style

• Ability to work in a dynamic, ever-changing, fast-paced environment with multiple demands, competing priorities and numerous deadlines

• Ability to use and interpret complex data to accurately advise and inform decision makers

• Strong analytical skills, ability to think outside the box, and apply creative solutions to issues presented

• Able to advance multiple operational initiatives and decision points within established timeframes and budgets

• Excellent interpersonal, relationship building, and conflict resolution skills

• Previous relevant experience working with an executive office team (senior administrators) ensuring confidentiality, integrity, diplomacy, professionalism, and tact at all times

• Effective organizational, time management, and planning skills

• Excellent oral, written, and technical skills

• Proven ability to determine priorities, be self-directed, and work with minimal supervision

• Knowledge and awareness of the operation of a post-secondary institution is preferred

• Project management experience is desired

Preferred Qualifications

Salary or Hourly?

Salary

Salary

$62,965 - $73,660 annually

Benefits and Compensation Information

An additional 15% of the hourly rate in lieu of vacation, statutory holidays and benefits.

About Red Deer Polytechnic

Focused on advancing the economic and social priorities of Alberta, Red Deer Polytechnic(RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Continuing Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities.

Red Deer Polytechnic (RDP) is more than a post-secondary institution. It is a community of highly dedicated and skilled faculty, staff, learners, and partners who are making a positive impact on the world around us. Unbound by tradition, we are focused on producing the talent, solutions, and environments needed for Alberta’s economy and society to thrive.

Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.

Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community**.**

Posting Detail Information

Competition Number

2025-A-160

Employment Type

Term-Certain Full-Time

Number of Vacancies

1

Desired Start Date

10/29/2025

Position End Date (if term-certain)

06/30/2026

FTE

1.0

Hours of Work

8:30 a.m. to 4:30 p.m., Monday to Friday, 35 hours per week

Open Date

10/02/2025

Close Date

Open Until Filled

Yes

Note to Applicant

Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community.

At RDP, we are committed to a merit-based hiring process, and we believe in an inclusive workplace that is fair, equitable, supportive, welcoming and respectful. We recognize, value, and leverage differences in identities, abilities, background, cultures, skills, experiences, and perspectives. Our practices are guided by the principles of the Alberta Human Rights Act and support the Truth and Reconciliation Commission of Canada’s Calls to Action. If you believe you have the skills and equivalent experience and potential to contribute to this role, we encourage you to apply

Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact Peopleandculture@rdpolytech.ca.

Special Instructions to Applicants

Required Documents

• Cover Letter

• Resume

Optional Documents