Company Overview

Operating since 1978, Lydale is one of western Canada's most trusted full-service property restoration contractors, specializing in complete clean-up and reconstruction (both commercial and residential) of property damaged from wind, water, and/or fire. In spring of 2024 Lydale joined forces with Canstar Restorations. Canstar, founded in 1985, has grown to include 18 offices servicing British Columbia, Alberta, and Saskatchewan.

We love taking part in community events and are pleased to help our furry friends by sponsoring the BCSPCA. We pride ourselves as being the best in the restoration industry by providing excellent service, prioritizing safety, and delivering a very high level of quality work to our customers.

We take good care of our team too! We like to have fun and celebrate our success.

Position Overview

Reporting to the Payroll Manager and working closely with the VP, Human Resources, the Payroll and Human Resources Coordinator is responsible for delivering a broad range of Payroll and HR support services. This role is responsible for approving daily timecards and running a bi-weekly payroll. It also plays a key part in recruitment, employee relations, policy development, training and development, and health and safety compliance, while ensuring operational excellence and regulatory adherence.

Key Responsibilities

Payroll

• Approve hourly timecards daily
• Liaisons with payroll on compensation changes
• Support payroll department on an ad hoc basis
• Administer and interpret provincial and federal payroll regulations
• Answer questions and inquiries pertaining to the payroll regulations and the company’s policies and procedures for payroll
• Assist with year-end reporting
• Serve as the backup for others in the HR and Payroll team
• Liaise with Payroll regarding compensation changes and employee updates
• Provide ad hoc support to the Payroll department as needed
• Act as backup support for other members of the HR and Payroll team

Recruitment & Onboarding

• Maintain and update employee job descriptions to ensure accuracy and alignment with business needs
• Develop compelling job postings to attract qualified candidates
• Manage the full-cycle recruitment process, including posting positions, screening applicants, conducting interviews, and shortlisting candidates
• Conduct reference checks and criminal background checks, and prepare employment offers
• Ensure all required certifications and training are completed prior to employee start dates
• Facilitate new hire orientation and onboarding processes
• Conduct and document regular check-ins with new employees to support engagement and retention

Employee Relations & Performance Management

• Support managers in the administration of bi-annual performance reviews
• Participate in incident investigations as required
• Serve as a primary point of contact for employee inquiries and concerns, providing guidance and support
• Coordinate employee offboarding processes
• Ensure final documentation, system access removal, and compliance steps are completed

Policy & Compliance

• Research industry best practices and update policies and procedures accordingly
• Ensure organizational policies comply with applicable federal and provincial legislation
• Communicate policies clearly and provide training and guidance to staff on policy interpretation

Training & Development

• Stay current on trends, tools, and best practices in employee training and development
• Maintain accurate learning and development records and generate reports to support workforce planning
• Collaborate with department managers to coordinate required and renewal-based training
• Support the development and administration of company-specific training programs (e.g., internal learning initiatives)
• Administer and manage training subsidy programs

Health & Safety

• Promote and uphold company health and safety standards
• Ensure adherence to safety policies, procedures, and required use of personal protective equipment (PPE)
• Maintain safe and organized work environments
• Demonstrate a strong understanding of safety protocols and regulatory requirements

Qualifications

Education & Experience

• Minimum of 2 years of experience in a Human Resources role
• Minimum of 4 years of payroll experience
• Post-secondary education in Human Resources (certificate or diploma required)
• CPHR designation or candidacy considered an asset
• Certified Payroll Compliance Professional is an asset

Knowledge, Skills & Abilities

• Strong interpersonal skills with the ability to build effective relationships at all levels of the organization
• Demonstrated ability to coach, mentor, and support leaders and employees
• Working knowledge of applicable employment and workplace safety legislation
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills in English
• Strong organizational skills with the ability to prioritize and manage multiple responsibilities
• High level of discretion and ability to handle confidential information
• Empathetic, proactive, and solutions-oriented approach
• Experience in the restoration or construction industry considered an asset

Working Conditions

• Monday to Friday, daytime hours (flexible start and end times)
• Occasional overtime may be required