Please apply with a cover letter and resume online.

Position Conditions: This is a full-time, permanent position of 36.25 hours per week. This position is not part of a collective agreement and is open to all interested parties. The City of Brandon reserves the right to underfill this position.

NOTE: The successful applicants must pass a Criminal Record Check and Background Check.

Rate of Pay: $37.03 – $39.95 hourly (2025 Rates)

Closing Date: 11:59 PM on October 28, 2025

This competition will include testing and an interview.

PURPOSE OF POSITION

To provide administrative and secretarial assistance to the City Manager and to act on his/her behalf in written and verbal communications with the public, senior managers, employees, outside agencies and politicians. The person in this position is required to relay information to the City Manager to ensure s/he is kept abreast of events and situations, as well as organize and prioritize matters for his/her review. This person will intercept situations and day to day issues to determine the necessity of involving the City Manager, as well as provide advice on the appropriate interactions with the Mayor and the City Manager.

TYPICAL DUTIES AND RESPONSIBILITIES

• Manages and prioritizes the City Manager’s schedule, exercising judgement on necessity of meetings and phone calls, and ensures the City Manager meets expected time frames and deadlines
• Independently and/or in consultation with the City Manager, prepares payroll, general and confidential correspondence, departmental budget, general operating guidelines, policies, reports, presentations, tables, and minutes including researching and compiling historic, legal or other information and data required in the preparation of reports and correspondence
• Establishes and maintains files and records specific to the City Manager’s office, including electronic file management
• Arranges for registration at conferences, conventions and seminars and makes travel arrangements as required
• Prepares and distributes reports and documentation pertaining to the corporation
• Manages all customer and employee enquiries in a courteous and expedient manner and acts as a resource person to employees for information regarding services provided by the corporation

NOTE: This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent.

MANDATORY QUALIFICATIONS & EXPERIENCE

• Grade 12, G.E.D., C.A.E.C., or Mature High School Diploma.
• Post-secondary certification in office or business administration or related field.
• Four to seven years' experience in a progressively responsible secretarial/administrative field to have demonstrated competence in related tasks.

PREFERRED QUALIFICATIONS & EXPERIENCE

• Post-secondary education or course work related to Department or Division operations an asset.

NOTE: The qualifications are not intended to limit the opportunities for interested candidates but provide the candidates with an understanding of the level of expertise required in this position.

WORK CONDITIONS

The Executive Assistant works independently and as part of a team providing support to a variety of people.

• Wide variety of tasks requiring ability to manage multiple unrelated projects and make independent decisions (daily)
• Self-motivated and quality driven to perform independent projects (daily)
• Work in a shared and consultative manner with other employees and external organizations (daily)

NOTE: The conditions described are representative of those that must be met by an employee to

successfully perform the essential functions of the job. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions.

Please contact HR@brandon.ca for a complete job description.

The City of Brandon is committed to an inclusive, barrier free environment and will accommodate the needs of applicants under the Accessibility for Manitobans Act (AMA) throughout all stages of the recruitment and selection process. We thank all applicants for their interest; only those advancing in the competition will be contacted. If contacted to participate in the process, please advise if you require an accommodation. If you are interested in finding out more about the City of Brandon job opportunities as soon as they are posted, please follow us on Facebook or X!