Location: Markham, Ontario

Employment Type: Full-Time About GenCore At GenCore, we deliver innovative, sustainable, and technically advanced solutions across the utility, energy, and industrial sectors. We are currently seeking an administrative assistant/ Office coordinator to join our growing team. This role is an excellent opportunity for a motivated new graduate or an early-career professional looking to gain experience in a dynamic and fast-paced work environment.

Key Responsibilities

Reception & Communication

• Answer and direct incoming phone calls and monitor the general office email inbox.
• Greet visitors and vendors professionally and ensure they are directed to the appropriate staff.
• Receive and distribute mail, deliveries, and courier packages.
• Support coordination of internal and external communications as required.

Administrative Support

• Assist in maintaining office supply inventory, ensuring adequate stock levels, and keeping storage areas organized.
• Support document management including scanning, filing, and maintaining company records.
• Help prepare reports, binders, and meeting materials as directed.
• Assist in booking travel arrangements such as flights, accommodations, and vehicle rentals.
• Support project and proposal teams by formatting documents, reports, and presentations according to company standards (Word, Excel, PowerPoint, PDF).

Office Coordination

• Support organization of company events, meetings, and team functions.
• Coordinate with building management and service providers for cleaning, maintenance, and office repairs.
• Ensure the refreshment stations are stocked, clean, and ready for daily use; coordinate refreshments for staff and visitors as needed.
• Provide general administrative support to project teams and management as needed.

Qualifications

• Grade 12 diploma or equivalent
• Strong verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Professional, courteous, and dependable with excellent organizational skills.
• Ability to manage multiple tasks and prioritize in a busy office environment.
• Eagerness to learn and willingness to take on additional responsibilities as needed.

Compensation

Base salary range: $42,000 - $55,000. The final compensation package will be commensurate with the successful candidate's experience, skills,

Why Join GenCore Utilities

• Opportunity to grow within a leading utility services company.
• Collaborative and supportive team environment.
• Exposure to engineering and project management operations.
• Competitive compensation and benefits package.