MindBridge is the global leader in AI-powered financial risk intelligence. Our platform, MindBridge AI™ is enabling finance and audit professionals to build the AI-powered finance department of the future. With over 120 billion financial transactions analyzed with MindBridge’s AI, we set the standard for innovation, scalability, and customer satisfaction.

At MindBridge, we're driven by innovation and excellence, united as a team to revolutionize financial integrity. Here, your ideas matter, and your efforts make a meaningful impact. If you're passionate about using AI to drive positive change, MindBridge is the perfect fit. What distinguishes us is our unwavering commitment to our values: Innovation, Collaboration, and Integrity. These principles foster a vibrant workplace culture, where appreciation and a strong sense of community flourish.

The Recruiting and Onboarding Coordinator supports the full-cycle hiring and new hire onboarding experience by coordinating interviews, managing hiring logistics, and ensuring new employees are set up for success from day one. This role is critical to delivering a smooth, consistent, and positive experience for candidates and employees alike.

You will work closely with recruiters, hiring managers, the HR and IT teams to support recruiting operations, onboarding execution, and core HR administration. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, multi-stakeholder environment.

What You Will Do

Recruitment & Onboarding (80%)

• Partner with hiring managers and recruiters to support job postings, interview scheduling, and candidate communications.
• Coordinate interviews across multiple time zones and stakeholders, ensuring timely and professional candidate experiences.
• Conduct initial screening calls for selected roles while maintaining a consistent and engaging candidate experience.
• Track candidate pipelines, interview feedback, and hiring activity to ensure timely follow-up and documentation.
• Maintain data accuracy within the Applicant Tracking System (ATS) and support ongoing process improvements.
• Assist with the offer process, including preparation of offer letters and coordination of background checks and pre-employment requirements.
• Contribute to a strong employer brand by delivering a smooth, well-organized, and positive candidate journey.
• Partner with HR and IT teams to coordinate new hire logistics, including documentation, HRIS setup, equipment, and systems access.
• Conduct new hire orientation sessions and support first-day onboarding activities.
• Prepare and maintain onboarding checklists, training schedules, and systems access documentation.
• Assist with coordinating offboarding activities, including equipment returns, systems access removal, final documentation, and exit interview scheduling.
• Ensure compliance with employment documentation and onboarding/offboarding processes across multiple jurisdictions (CA, US, UK).

HR Administration & Project Support (20%)

• Maintain accurate HRIS data for employee lifecycle events, including new hires, transfers, promotions, leaves, and personal data updates.
• Create, maintain, and audit employee files and compliance documentation.
• Support employee engagement initiatives, All-Hands meetings, and ad hoc HR projects.
• Support audits, data clean-up, and continuous improvement of HR processes and workflows.
• Provide general administrative and project support to the HR and Payroll teams as needed.

What You Bring to the Role

• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• A proactive, service-oriented mindset with a passion for delivering positive candidate and employee experiences.
• High level of professionalism, discretion, and sound judgment when handling confidential information.

Qualifications

• 2+ years of experience in recruitment and onboarding coordination, or people operations, preferably in a scaling or multi-country environment.
• Experience working with ATS and HRIS systems (e.g., BambooHR, Dayforce) is considered an asset.
• A diploma or degree in Human Resources, Business Administration, or related field considered an asset.
• Demonstrated ability to collaborate effectively with cross-functional partners.
• Strong problem-solving skills and a continuous improvement mindset.

Pay Range

The expected base salary range for this position is $56,000 to $65,000 and may be eligible for bonus awards. The determination of an applicant’s base salary within this range is based on the individual’s location, skills, experience and competencies, and unique qualifications.

Why You’ll Love Being Part of Our Team:

📈 Competitive Compensation and Equity

🏠 Flexible Work – Hybrid or Remote

🍏 Comprehensive health benefits and wellness programs

📚 Professional development opportunities

🌴 Flexible Time Off

💰 Company Matched Retirement Plans

🔕 Unplug and recharge - 4 company-wide digital detox days annually

Equal Opportunity at MindBridge

At the heart of our global success lies commitment to diversity and inclusion. We rigorously enforce an equal opportunity policy in all aspects of employment, championing merit and qualifications as our benchmarks. MindBridge is a proud equal opportunity employer, embracing applicants of all backgrounds without regard to race, nationality, religion, gender, disability, or any other factors.

At MindBridge, we are committed to providing an accessible candidate experience. If you require accommodations during the interview process or beyond, please inform us. We will work with you to provide necessary support and reasonable accommodations while maintaining confidentiality. Your comfort and participation are paramount to us.

Please be advised that we may use AI tools in the processing of your application.