VENUE AND CONCERT COORDINATOR (BAND LEVEL 8)

School of Music (Permanent Position)

Every year, more than 25,000 people from the community at large engage with the School of Music. Our performance spaces, the D.F. Cook Recital Hall and Suncor Energy Hall, see up to 10 festivals, more than 30 mainstage concerts, and over 1,200 events annually. Linked to recording facilities, our concert halls are equipped for high-end networked performance. In addition to our two concert halls, the building features 23 practice rooms, large acoustically excellent rehearsal rooms, and a state-of-the-art electronic music laboratory. Students enjoy secure locker space and a comfortable student lounge. We estimate approximately 5,000 bookings annually.

The position of Venue and Concert Coordinator comes with an incredibly high level of independence, initiative, and complexity. The position is essential to the effective running and operations of the School of Music. The successful applicant will take a leadership role in the evolution of the School of Music as a Centre of Excellence by researching and recommending technical and physical infrastructure improvements.

DUTIES

Reporting to the Senior Administrative Officer, the Venue and Concert Coordinator will be responsible for managing the School of Music facility as a performance venue and academic unit. Duties include coordinating the planning and execution of venue bookings for all internal and external concerts, festivals, conferences, lectures, rehearsals, and other events; preparing venue and event estimates; negotiating and preparing rental agreement contracts for external users whilst adhering to University policies and procedures; supervising and training part-time staff (up to 25 student assistants) in the operations of the facility, including concert management protocols and box office procedures; preparing shift schedules for casual staff and student assistants; reconciling box office receipts and preparing settlements and payments to artists; preparing invoices for external users and maintaining invoicing software; coordinating the student recital cycle; arranging special setup or classroom requirements; monitoring room conditions and layouts specific to bookings; maintaining an instrument inventory of up to 200 instruments; coordinating repairs to the building and equipment and instruments; coordinating ancillary operations, including keys, swipe card access, building equipment, and security procedures; generating and maintaining data pertaining to the external and public activities booked within the School; and performing other related duties as required. The position is also involved in the cultivation and execution of business development initiatives. A flexible work schedule, including evenings and weekend work, is required.

QUALIFICATIONS

Experience (5-8 years) in maintaining the operation of a performance venue and/or public building or facility, and concert or event production; completion of an undergraduate degree in a related discipline, coupled with musical knowledge, is required; or an equivalent combination of experience and training may be considered. The successful applicant will have exceptional leadership, project management, organizational, time management, negotiation, problem-solving, and supervisory skills. Proven event management abilities, strong interpersonal skills, customer-service orientation, and excellent verbal and written communication skills are necessary. The ideal candidate will have demonstrated experience in cultivating and maintaining client relationships, as well as financial and budget management experience. Knowledge of Microsoft Word, Excel, and online meeting hosting platforms (Webex and/or Zoom) is essential. Experience working with invoicing software, video editing, and audio recording software; previous venue management experience in an academic or performing arts centre setting; and an interest in and knowledge of classical music, concert production, livestreaming, and health and safety requirements and legislation are considered assets. A satisfactory Certificate of Conduct is required.

SALARY $64,361 - $87,763 per annum (Management and Professional)

CLOSING DATE August 6, 2026 by 5:00 p.m. NST COMPETITION NO. MUN03564

Please note that we will ONLY accept applications for this position through our website https://www.mun.ca/hr/careers/

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact equity@mun.ca directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.