Job Description

Posting Start Date: 3/10/26

**Job Opening Number:**107064

**Job Requisition Number:**230

**Number of Positions:**1

**Job Type:**Management and Administration

**Job Code:**Administrator 4, 35

**Department:**CORPORATE SUPPORT SERVICES

**Division:**Finance

Hiring Salary Range:$78,979 - $88,852 per annum

Maximum of Salary Range:$98,724 per annum

**Job Grade:**004

**Job Status and Duration:**Full Time (FT), Regular (R), vacancy

**Hours of Work:**35 Hour work week

**Location:**City Hall

**Posting Date:**03/10/2026

**Closing Date:**03/23/2026

**Notice to Internal Applicants:**To ensure your application is processed as internal, please submit your application using your City of Brampton work email address.

External and internal applicants are now being considered.

##Area of Responsibilities

Reporting to the Manager, Payroll Services, this position is responsible for all aspects of the OMERS Pension Plan administration. This includes, but is not limited to producing OMERS reporting as required (i.e. 119 annual report and uploading the information to OMERS e-access website), compiles and calculates the pension adjustment required for the annual reporting to OMERS and for the annual reporting on the T4 slips. Ensure all information related to OMERS is captured, documented and applied accurately within established timelines to meet corporate service standards, legislation, best practices, policies and guidelines.

###KEY ACCOUNTABILITIES

-Operations Support

• Determine pension eligibility for other-than-continuous employees and communicate process and enrol via OMERS e-access.
• Verify, enrol (as applicable) and process all full-time permanent and non-permanent eligible employees in OMERS via e-access.
• Extract, analyse and calculate periods of broken service, disability elimination period and report these to OMERS.
• After the disability elimination period, process E143 for disability for members who are off work due to illness or injury.
• Complete rehab form and report rehabilitation schedules to OMERS for members who returned to work on modified duties from disability.
• Review pensionable earnings and service at retirement and termination and make the necessary adjustments to ensure accuracy. Report information to OMERS via E-Access.
• Analyse and compile eligible service information when requested from employees who have met the requirements for pension eligibility.
• Provide organized and proactive support of specific processes including correspondence, documentation and answering enquiries to meet corporate service standards, legislation, best practices, policies and guidelines.
• Calculate arrears and adjustments to contributory earnings and service that need to be adjusted in the payroll system.
• Compile data and reconcile monthly OMERS Contribution payment and report form 105 Request pension estimates through OMERS site.

-Communications & Reporting

• Communicate with members, employees, union representatives, regarding benefit entitlements; administration procedures or interpretations of plan provisions.
• Calculate the required Pension Adjustment and provide Payroll to adjust the employee’s T4 information in a timely manner while ensuring compliancy with Canada Revenue Agency, Canada Pension Act and OMERS regulations.
• Import all required financial information to OMERS via E-Access website to meet OMERS deadlines and specifications.
• Prepare, reconcile and upload the year-end E-119 for employee’s annual pension statements.
• Provide correspondence to all employees offering the option of service purchases for broken service and disability elimination periods
• Meet and inform employees in preparation for their retirement.
• Prepare, produce and distribute standard correspondence, reports, presentations, statistical reporting, data, etc., and other relevant materials that are required to meet established timelines and confidentiality. Responsible for creating and maintaining up-to-date files, data, documentation and correspondence etc., and ensure necessary sign-offs/approvals meet legislation, standards, policies, and confidentiality.

-Customer Service

• Act as the SME with members, union representatives and HR as needed for administration procedures or interpretations of plan provisions
• Respond to internal/external customer requests, issues/enquiries, prioritize requests accordingly to meet corporate service standards.
• Build and maintain a relationship with cross-functional departments/team, stakeholders, and externally to meet corporate service standards and best practices. Meet with employees, as required to explain pension eligibility and applicable administration details for enrolment/changes.

-Corporate Contribution

• Conduct research and analysis using internal and external resources to gain insight into current processes and assist management/team in ways to improve service solutions, and maintain best practices.
• Keep current on collective agreements, City policies and practices, legislation, safety rules, regulations and Standard Operating Procedures (SOPs).
• Attend meetings with clients as needed in a subject matter expertise role
• Balance amounts reported to OMERS with the summary of information on the spreadsheet. Use of effective resource and expense management at all times to meet corporate policies and guidelines.

-Teamwork & Cooperation

• Work well within diverse groups to achieve common goals and objectives to improve efficiency.
• Demonstrate corporate values at all times.
• Participate as a member of cross-functional team.
• Provide support/backup as necessary

##REQUIREMENTS

###Education:

Post-secondary degree or diploma in Business or Accounting program or equivalent.

###Designations, Licences & Memberships:

• Payroll Designation – PLP an asset
• CEBS (Certified Employee Benefit Specialist) an asset.

###Experience:

• Minimum of 3 years pension/payroll experience preferably in both public or unionized environment

###Knowledge, Skills & Abilities:

• Practical Knowledge of Municipal, Regional, Provincial and Federal Governments and applicable Legislations
• Strong Customer Service skills to handle enquiries and resolve issues in a professional and timely manner and ability to manage and direct calls in a prioritized manner
• Strong communication skills both written and verbal.
• Detail oriented, accuracy and attention to detail for data entry
• Well organized, and able to manage time and multi-task to accomplish a variety of tasks, sometimes with conflicting priorities and timelines
• Good People management and organizational skills to interface with internal/external clients
• Good Analytical skills for complex problem solving
• Computer proficiency in Microsoft office/software; PeopleSoft (HCM) considered an asset

##Additional Information

**Interview:**Our recruitment process may be completed with video conference technology.

****Various tests and/or exams may be administered as part of the selection criteria.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.

If this opportunity matches your interest and experience, please apply online by clicking the button by**(03/23/2026)**and complete the attached questionnaire.

We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

The City of Brampton uses email to communicate with applicants for open job competitions. It is the applicant's responsibility to include an updated email address that is checked daily and accepts emails from unknown users. Time sensitive correspondence is sent via email (i.e. testing bookings, interview dates) and it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the employment opportunity and your application will be removed from the competition.

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The City is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you require any accommodations at any point during the application and hiring process, please contact TalentAcquisition@brampton.ca or 905.874.2150 with your accommodation needs, quoting the job opening ID#, job title. Any information received relating to accommodation will be addressed confidentially