Administrative Assistant
About the role
Administrative Specialist – Wealth Management 📍 Etobicoke, ON (On-site) Are you a seasoned administrative professional who takes pride in running a tight ship? We are a high-performing Wealth Management firm in Etobicoke seeking a dedicated Administrative Support Specialist to serve as the administrative and operational heartbeat of our office. This is a role for a true "career administrator"—someone with significant professional experience who loves administration and is looking for a long-term professional home. No investment industry experience? No problem. We will provide full training on our specific processes. If you have the administrative DNA and a strong work ethic, we want to hear from you.
The Location & Commute This is a professional, on-site role in Etobicoke. It is an ideal commute for those living in: ✅ Etobicoke ✅ West Toronto ✅ Brampton ✅ Mississauga
What You’ll Do Your sole responsibility is to ensure the absolute accuracy, integrity, and organization of our internal records, presentation materials, and regulatory filings. If you excel in a highly structured, quiet environment where you can focus deeply on data entry, documentation, and compliance paperwork without interruption, this role is designed for you. Data Entry & System Updates: Input, update, and reconcile financial data, transaction histories, and internal records within our database and tracking systems with 100% accuracy. Presentation & Report Assembly: Gather raw internal data to format, compile, and prepare polished presentation decks, quarterly reports, and internal binders based on strict templates. Regulatory & Compliance Filing: Organize, cross-reference, and prepare routine regulatory paperwork and compliance filings. Ensure all documentation is complete and ready for compliance officer submission. Quality Control & Auditing: Review existing digital files and entries to identify missing signatures, blank fields, or formatting errors, correcting them to ensure total audit-readiness.
Who You Are Seasoned Professional: You have an extensive professional track record (15–20+ years preferred) and take pride in being the "anchor" of the office. Detail-Oriented: You catch the small errors others miss and constantly look for ways to improve efficiency. Reliable: You value a consistent on-site presence and maintain high professional standards. Technical Proficiency: Strong skills in Microsoft Excel, PowerPoint, Word, and are comfortable learning specialized internal databases and document management systems. High Focus & Autonomy: The ability to stay engaged and maintain high accuracy during repetitive, detailed administrative tasks. Discretion: Absolute commitment to maintaining the confidentiality of sensitive internal data. Requirements 15–20+ years of experience in administrative support. Strong proficiency in MS Office (Outlook, Word, Excel). Seeking a stable, long-term position. Ability to work full-time on-site in Etobicoke.
How to Apply Interested parties are invited to send their resumes directly to: David Corsini - Principal, Hunter Mercantile
Not the right fit? Search for Administrative Assistant jobs in Etobicoke, Ontario, Canada
About Hunter Mercantile
Since 1999 Hunter Mercantile has been recognized throughout North America as a boutique for placement in Wealth Management and Insurance in the areas of: Leadership, Sales Distribution and Operations.
What our clients can expect: The advantage of working with Hunter Mercantile lies in the fact that we understand your business because we come from the business. Our prior industry experience in wealth management and insurance, coupled with 20 years of search expertise, saves our clients time and money because we know where to find top performers and assess them for optimum corporate fit.
Experience has shown us that the best people are often not actively looking for new employment and are usually employed by a direct competitor or within a parallel industry. With our targeted search approach, we identify and confidentially approach such individuals on your behalf and apprise them of your career opportunity.
Our Linear Fee structure is exceptionally unique in the executive search world. Designed to provide our clients with price certainty, it also serves as a more equitable solution in helping them contain the cost of talent acquisition and is a clear alternative to the fee structures of traditional recruitment firms.
Your client experience with Hunter Mercantile is very important to us which is why you can expect prompt communication, weekly updates and astute market findings. You trust us with your search, and we take that very seriously.
What our candidates can expect: Because your career is a unique personal journey, we take the time to explore not only your past employment experience but also your future aspirations, so that we thoroughly understand your career goals. As our candidate you can expect prompt communication throughout the interview process, market intelligence, and sage career advice.
Similar Jobs
Administrative Assistant
About the role
Administrative Specialist – Wealth Management 📍 Etobicoke, ON (On-site) Are you a seasoned administrative professional who takes pride in running a tight ship? We are a high-performing Wealth Management firm in Etobicoke seeking a dedicated Administrative Support Specialist to serve as the administrative and operational heartbeat of our office. This is a role for a true "career administrator"—someone with significant professional experience who loves administration and is looking for a long-term professional home. No investment industry experience? No problem. We will provide full training on our specific processes. If you have the administrative DNA and a strong work ethic, we want to hear from you.
The Location & Commute This is a professional, on-site role in Etobicoke. It is an ideal commute for those living in: ✅ Etobicoke ✅ West Toronto ✅ Brampton ✅ Mississauga
What You’ll Do Your sole responsibility is to ensure the absolute accuracy, integrity, and organization of our internal records, presentation materials, and regulatory filings. If you excel in a highly structured, quiet environment where you can focus deeply on data entry, documentation, and compliance paperwork without interruption, this role is designed for you. Data Entry & System Updates: Input, update, and reconcile financial data, transaction histories, and internal records within our database and tracking systems with 100% accuracy. Presentation & Report Assembly: Gather raw internal data to format, compile, and prepare polished presentation decks, quarterly reports, and internal binders based on strict templates. Regulatory & Compliance Filing: Organize, cross-reference, and prepare routine regulatory paperwork and compliance filings. Ensure all documentation is complete and ready for compliance officer submission. Quality Control & Auditing: Review existing digital files and entries to identify missing signatures, blank fields, or formatting errors, correcting them to ensure total audit-readiness.
Who You Are Seasoned Professional: You have an extensive professional track record (15–20+ years preferred) and take pride in being the "anchor" of the office. Detail-Oriented: You catch the small errors others miss and constantly look for ways to improve efficiency. Reliable: You value a consistent on-site presence and maintain high professional standards. Technical Proficiency: Strong skills in Microsoft Excel, PowerPoint, Word, and are comfortable learning specialized internal databases and document management systems. High Focus & Autonomy: The ability to stay engaged and maintain high accuracy during repetitive, detailed administrative tasks. Discretion: Absolute commitment to maintaining the confidentiality of sensitive internal data. Requirements 15–20+ years of experience in administrative support. Strong proficiency in MS Office (Outlook, Word, Excel). Seeking a stable, long-term position. Ability to work full-time on-site in Etobicoke.
How to Apply Interested parties are invited to send their resumes directly to: David Corsini - Principal, Hunter Mercantile
Not the right fit? Search for Administrative Assistant jobs in Etobicoke, Ontario, Canada
About Hunter Mercantile
Since 1999 Hunter Mercantile has been recognized throughout North America as a boutique for placement in Wealth Management and Insurance in the areas of: Leadership, Sales Distribution and Operations.
What our clients can expect: The advantage of working with Hunter Mercantile lies in the fact that we understand your business because we come from the business. Our prior industry experience in wealth management and insurance, coupled with 20 years of search expertise, saves our clients time and money because we know where to find top performers and assess them for optimum corporate fit.
Experience has shown us that the best people are often not actively looking for new employment and are usually employed by a direct competitor or within a parallel industry. With our targeted search approach, we identify and confidentially approach such individuals on your behalf and apprise them of your career opportunity.
Our Linear Fee structure is exceptionally unique in the executive search world. Designed to provide our clients with price certainty, it also serves as a more equitable solution in helping them contain the cost of talent acquisition and is a clear alternative to the fee structures of traditional recruitment firms.
Your client experience with Hunter Mercantile is very important to us which is why you can expect prompt communication, weekly updates and astute market findings. You trust us with your search, and we take that very seriously.
What our candidates can expect: Because your career is a unique personal journey, we take the time to explore not only your past employment experience but also your future aspirations, so that we thoroughly understand your career goals. As our candidate you can expect prompt communication throughout the interview process, market intelligence, and sage career advice.