Job Description: Operations Specialist Who We Are Emterra Group is a dynamic, growth-oriented, and safety-focused group of companies. Our organization have been deemed to be an “essential service” by providing collection and processing for recycling, organics, and waste that keep our communities clean and safe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support our growing company and play a crucial role in waste diversion and the circular economy. Emterra is proud to be recognized as one of Canada’s Greenest Employers, a certified diverse supplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC) and the Canadian Women Business Enterprise National Council (WBE).

Responsibilities

• Perform full-cycle accounts payable support for operational vendors including landfills, fuel suppliers, maintenance providers, and subcontractors.
• Review, code, and enter vendor invoices ensuring correct general ledger, cost centre, route, and contract allocation.
• Match invoices to disposal reports, scale tickets, service logs, and purchase orders etc to ensure billing accuracy.
• Prepare and process weekly and monthly payment runs via cheque and electronic funds transfer in accordance with approval controls.
• Maintain vendor master records, tax documentation, and payment terms; resolve vendor inquiries and discrepancies.
• Support month-end close activities including accrual preparation, reconciliations, and variance explanations.
• Prepare and analyze disposal, route profitability, and customer profitability reports.
• Track operational KPIs including cost per route, tipping fees, overtime, and service exceptions.
• Provide summarized insights and recommendations to management on cost control and efficiency improvements.
• Assist with budgeting and forecasting inputs related to fleet operations, municipal contracts and post collection operations.
• Manage supply ordering, inventory tracking, and vendor coordination.
• Maintain organized electronic and physical filing systems for financial, operational, and compliance records.
• Support internal and external audits, regulatory reviews, and municipal information requests.

Qualifications

• Minimum 2 years previous experience working in a related office/administrative role.
• Supervisory experience an asset.
• Experience and knowledge of the waste management or transportation industry an asset.
• Experience with data entry and the generation of reports.
• Ability to perform under tight deadlines.
• Experience providing customer service and the ability to act with diplomacy and professionalism.
• Strong computer skills, especially with Microsoft applications.
• Ability to multi-task and shift priorities as necessary.
• A friendly personality combined with a “roll-up your sleeves and get it done attitude”!

Reasons to Apply, Stay, and Grow with Emterra Group?

• Opportunity to be part of one of Canada’s Greenest Employers!
• Competitive wages!
• Comprehensive health benefits (health, dental, and more depending on what you choose)!
• Employee Assistance Program, paid for by the company!
• Be part of an entrepreneurial organization that wants to continue to learn and grow!
• Ability to have an impact and make change!

Are you ready to jumpstart your career by joining one of Canada’s Greenest Employers and become part of the environmental solution? If so, apply now! We appreciate all applicants who apply however only those who are qualified, will be contacted . Emterra Group is committed to fostering an equitable, inclusive, and diverse environment. Any applicants who have a disability or require reasonable accommodation may speak directly with our Human Resources Department. Reasonable accommodations will be assessed on a case-by-case basis.All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.