Facilities
About the role
Job Number:
J0925-0323
Posting Date:
September 25, 2025
Closing Date:
October 3, 2025
Job Title:
Project Coordinator [State of Good Repair Projects]
Branch/Department:
1076 Ellesmere Road
Division:
Enterprise Projects and Facilities Management - EPFM
Employment Type:
Permanent Full Time
Status:
Full-Time
of Open Positions:
1
Salary:
$93,329.60 - $105,469.00/Year
Hours per week and Schedule of Work (Hours and Schedule of work are subject to change in accordance with Article 19):
35 hours per week.
Assignment: This position will support the State of Good Repair (SOGR) team in managing system based facilities renewal projects.
Location: This position requires working from multiple sites. The base location is to be determined.
JOB SUMMARY:
Under the direction of the designated supervisor, is responsible for providing project coordination and support including scope definition and design support for State of Good Repair (SOGR) projects, renovation and rehabilitation of library facility projects.
DUTIES:
- Conducts site surveys of spaces and equipment to be impacted by upcoming projects.
- Retrieves documentation on the spaces and equipment to be impacted by upcoming projects.
- Prepares documentation including proposed layouts and creation of databases based on direction provided by the designated supervisor.
- Maintains a database of documentation including but not limited to drawings, shop drawings, photographs, vendor training material and warranty documentation.
- Coordinates a team of contractors and consultants to effectively implement construction projects, major renovations, rehabilitation and alterations to library facilities in accordance with the Library’s policies and standards.
- Acts as a liaison between the Facilities Project team and the Branch clients and coordinates contractor access including scheduling of work to minimise impact to the Branch operations.
- Monitors the conditions of constructed assets for repairs and rehabilitation and conducts research on new materials, construction techniques and procedures.
- Provides advice, guidance and technical assistance in the development of construction and renovation programs.
- Prepares detailed reports and monitors schedules and graphs, and maintains accurate records of development and budgets on all assigned projects, initiates correction of deficiencies and warranty items.
- Coordinates all documentation, including all correspondence from architects, engineers, building inspectors, contractors and sub-contractors.
- Prepares pre-qualification specifications and directs the consultants in the preparation of specifications and tender documents; edits report and project documentation for approved projects
- Secures approvals from various regulating and government agencies and inspects and monitors work in progress by contractors, ensuring that all work executed is in accordance with the approved project drawings and specifications.
- Assists in the resolution of delay claims and disputes that may arise through the execution of construction activities in the event of disputes in litigation.
- Monitors all construction projects as they relate to Health and Safety regulations and maintains records on infractions and accidents in the event of litigation.
- Assists in the preparation of material for representation at Court, Discovery and/or Judicial Hearings
- Maintains effective working relations with contractors, consultants, library public service staff, area municipalities, government bodies and facility operations.
- Travel to branches is to be expected on a daily basis as required.
- Performs other duties as assigned.
QUALIFICATIONS
-
Undergraduate degree in a related technical (mechanical or electrical) field or an equivalent combination of education and experience
-
A minimum of 5 years’ experience and demonstrated knowledge of all aspects of institutional facility construction and project management
-
Extensive knowledge of and experience in the design and construction of institutional facilities with particular emphasis on construction related to relevant legislation, codes and practices including the Occupational Health and Safety Act
-
Thorough knowledge of and experience in the application of engineering and architectural principles, practices and standards
-
Understanding of cost accounting, facility construction cost estimating and value engineering
-
Familiarity with institutional facility “State of Good Repair” audits and life-cycle costing related to major facility components
-
Working knowledge of current project software including ACAD.
-
Excellent oral and written communication, interpersonal and presentation skills
-
A valid Ontario Driver's Licence Class “G”, and use of a personal vehicle for site visits preferred
-
Ability to establish and maintain cooperative working relationships
The Toronto Public Library does not ask for a credit card, banking information, or social insurance number during the recruitment process. Do not respond to emails or requests for information about jobs at TPL that are not sent from an @tpl.ca address.
ACCOMMODATION:
We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.
APPLICATION PROCESS:
Toronto Public Library (TPL) invites applications from all qualified individuals. The Library is committed to equal opportunity, diversity in the workplace, equity and reconciliation, and welcomes applications from Indigenous people, Black and racialized groups, people with disabilities, 2SLGBTQ+ people and women.
All applicants must be legally entitled to work in Canada. Toronto Public Library (TPL) will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily. As we send time sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any background information provided be misleading, inaccurate or incorrect, Toronto Public Library (TPL) reserves the right to discontinue with the consideration of your application.
Facilities
About the role
Job Number:
J0925-0323
Posting Date:
September 25, 2025
Closing Date:
October 3, 2025
Job Title:
Project Coordinator [State of Good Repair Projects]
Branch/Department:
1076 Ellesmere Road
Division:
Enterprise Projects and Facilities Management - EPFM
Employment Type:
Permanent Full Time
Status:
Full-Time
of Open Positions:
1
Salary:
$93,329.60 - $105,469.00/Year
Hours per week and Schedule of Work (Hours and Schedule of work are subject to change in accordance with Article 19):
35 hours per week.
Assignment: This position will support the State of Good Repair (SOGR) team in managing system based facilities renewal projects.
Location: This position requires working from multiple sites. The base location is to be determined.
JOB SUMMARY:
Under the direction of the designated supervisor, is responsible for providing project coordination and support including scope definition and design support for State of Good Repair (SOGR) projects, renovation and rehabilitation of library facility projects.
DUTIES:
- Conducts site surveys of spaces and equipment to be impacted by upcoming projects.
- Retrieves documentation on the spaces and equipment to be impacted by upcoming projects.
- Prepares documentation including proposed layouts and creation of databases based on direction provided by the designated supervisor.
- Maintains a database of documentation including but not limited to drawings, shop drawings, photographs, vendor training material and warranty documentation.
- Coordinates a team of contractors and consultants to effectively implement construction projects, major renovations, rehabilitation and alterations to library facilities in accordance with the Library’s policies and standards.
- Acts as a liaison between the Facilities Project team and the Branch clients and coordinates contractor access including scheduling of work to minimise impact to the Branch operations.
- Monitors the conditions of constructed assets for repairs and rehabilitation and conducts research on new materials, construction techniques and procedures.
- Provides advice, guidance and technical assistance in the development of construction and renovation programs.
- Prepares detailed reports and monitors schedules and graphs, and maintains accurate records of development and budgets on all assigned projects, initiates correction of deficiencies and warranty items.
- Coordinates all documentation, including all correspondence from architects, engineers, building inspectors, contractors and sub-contractors.
- Prepares pre-qualification specifications and directs the consultants in the preparation of specifications and tender documents; edits report and project documentation for approved projects
- Secures approvals from various regulating and government agencies and inspects and monitors work in progress by contractors, ensuring that all work executed is in accordance with the approved project drawings and specifications.
- Assists in the resolution of delay claims and disputes that may arise through the execution of construction activities in the event of disputes in litigation.
- Monitors all construction projects as they relate to Health and Safety regulations and maintains records on infractions and accidents in the event of litigation.
- Assists in the preparation of material for representation at Court, Discovery and/or Judicial Hearings
- Maintains effective working relations with contractors, consultants, library public service staff, area municipalities, government bodies and facility operations.
- Travel to branches is to be expected on a daily basis as required.
- Performs other duties as assigned.
QUALIFICATIONS
-
Undergraduate degree in a related technical (mechanical or electrical) field or an equivalent combination of education and experience
-
A minimum of 5 years’ experience and demonstrated knowledge of all aspects of institutional facility construction and project management
-
Extensive knowledge of and experience in the design and construction of institutional facilities with particular emphasis on construction related to relevant legislation, codes and practices including the Occupational Health and Safety Act
-
Thorough knowledge of and experience in the application of engineering and architectural principles, practices and standards
-
Understanding of cost accounting, facility construction cost estimating and value engineering
-
Familiarity with institutional facility “State of Good Repair” audits and life-cycle costing related to major facility components
-
Working knowledge of current project software including ACAD.
-
Excellent oral and written communication, interpersonal and presentation skills
-
A valid Ontario Driver's Licence Class “G”, and use of a personal vehicle for site visits preferred
-
Ability to establish and maintain cooperative working relationships
The Toronto Public Library does not ask for a credit card, banking information, or social insurance number during the recruitment process. Do not respond to emails or requests for information about jobs at TPL that are not sent from an @tpl.ca address.
ACCOMMODATION:
We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.
APPLICATION PROCESS:
Toronto Public Library (TPL) invites applications from all qualified individuals. The Library is committed to equal opportunity, diversity in the workplace, equity and reconciliation, and welcomes applications from Indigenous people, Black and racialized groups, people with disabilities, 2SLGBTQ+ people and women.
All applicants must be legally entitled to work in Canada. Toronto Public Library (TPL) will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily. As we send time sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any background information provided be misleading, inaccurate or incorrect, Toronto Public Library (TPL) reserves the right to discontinue with the consideration of your application.